Specific workflows

This purpose is selected when Documentary check will be performed at the BCP, and identity and physical checks will be performed at a Control point.

In the case of a consignment selected for identity and physical check to be performed at a Control Point, the operator responsible for the consignment can select in Box I.20 the option Transfer to Control Point.

In the Box, the operator must choose the Control point where the consignment will be sent (For the procedure on creation of a Control Point in TNT, go to section “Controlled location”). Once the Control point is selected, the system will display the Control authority/ies of that Control point.

If the control authority is selected at this stage, once the CHED will be finalised and in status Authorised for transfer, that control authority selected will be notified.

Selecting the authority at this stage is not mandatory. It can be selected also in Part I of the subsequent CHED.

When the purpose I.20 is selected, Box I.7 Place of destination must be filled in with the information of the Control point.

Once Part I of the CHED is completed, it can be submitted for decision to the BCP.

The BCP completes Part II of the CHED and registers the Documentary check only.

If the outcome of the check is Satisfactory, the BCP clicks on “Authorise for transfer” and sign the validation.

Note that when the purpose selected is “transfer to control point”, box I.27 Means of transport after BCP becomes mandatory.

The result will be a first CHED-D, with only Documentary check registered, and in Status “Authorised for transfer”. But the workflow is not completed, as the consignment is now authorised to move to the Control Point, for further Official Controls.

The operator responsible for the consignment mentioned in the first CHED, has the possibility to click on “Transfer”, from the action button, and create a so-called subsequent CHED. The subsequent CHED is the prior notification to be sent to the Control Authority of the Control point, who will perform the identity and physical check on the consignment.

The “transfer” action can also be performed by the control authority/ies of the Control Point.

The subsequent CHED is a new CHED linked to the first, with almost all data in Part I copied from the first CHED.

The operator responsible for the consignment must fill in the following missing information in Part I:

In case of more than one control authority, if the control authority selected in I.4 is not the correct one, the control authority selected can re-assign the CHED changing the authority in Box I.4.

The Control authority of the control point (mentioned in Box I.4) has the possibility to add a Follow-up (Part III) on the first CHED, to confirm the arrival of the consignment at the control point.

Click on +Add a new follow up.

Select Box III.5 Follow up, complete the information, and sign the follow up.

The Control authority of the control point can now finalise Part II of the subsequent CHED by registering the outcome of the identity and physical check. The outcome of Documentary check will be already filled in as the documentary check have been performed at the BCP of entry and registered in the First CHED.

Note that the blue banner of the applied frequency for the physical checks on the commodities (where appropriate) will be displayed in Part II of the subsequent CHED.

In the end, the result will be two CHED-Ds: a first CHED-D with only documentary check registered, and in status authorised for Transfer, and a subsequent CHED, with identity and physical check registered, in status Validated/Rejected/Partially rejected, depending on the outcome of the controls. First and subsequent CHED will be linked, and the link is visible in Part I of both CHEDs, in the box “Link”:

Direct Transfer

Users have the option to use another method to create a subsequent CHED as part of the "Transfer" workflow. It can become a useful option in cases where, for example, an RFL other than the one mentioned in the first CHED is in charge of creating the subsequent one but does not have access to the first CHED.

In this case, go to the main page to search for CHEDs (from “Documents” to “CHED”). Here, the user with the right role (for instance, an RFL), will be able to interact with the option "+ Direct Transfer”

Once you click on the corresponding button, a new window will open. Here you will be asked for mandatory information to be able to create the next new CHED starting from the first CHED configured as "authorized for transfer"

The mandatory information is “Country of Origin”, found in field I.11 of the CHED, and “Reference”, which is the normal CHED reference. Once the information is properly filled in, it will be possible to click on the button “Submit request”.

Once this is done, the system will redirect the user to a new page where it will be possible to complete the subsequent CHED just created.

To carry out the COI - CHED-D linking, you must select the product type “organic” inside a commodity box of the CHED:

When this product type has been selected, it becomes mandatory to link a COI to the CHED inside the accompanying documents. Click on the option “Add certificate reference” and select the COI that should be linked to the CHED:

If a CHED and a COI are linked, the link automatically appears in the “Links” box below the reference number of a COI:

Note

If the product type “organic” has been selected in the description of the consignment. A box for “other checks become available in Part II of the document. It is mandatory to tick the box next to “I confirm that I have consulted and verified outcome of related official controls on COI.XX.YYYY.ZZZZZZZ”. Otherwise, it will not be possible to sign the CHED.

A responsible for the load also has the possibility to link a COI to a CHED, even if the operator is not mentioned in the COI.

Through the menu go to Documents > COI and click on “Link to CHED”:

In the window that opens indicate all the relevant information and click on “Link to CHED” to connect the two documents:

This will link the two indicated documents.