PART I

On the homepage, click on “Documents” and then “CHED”:

Click on the green button located on the top-right hand side of the window entitled “+ Create new CHED”:

Tick the “CHED-D” box. You then have 3 options to select the commodity:

Select the commodity code from the list. Remember to select “CHED-D” once again. Click on “Done”.

Note

You can still delete, add or modify in the document, box – I.31

Note: Different commodity codes can be selected simultaneously

Note: All of the boxes marked with a red asterisk * are mandatory

Note: Depending on the workflow, the mandatory boxes may be different.

Box – I.1 Consignor/Exporter

To fill in this box, it is possible to:

Note

If the operator is not present in the system, you can create a new one by clicking on “+ Create a new Operator”. This button will only appear once you did an advanced search in order to avoid as much as possible duplicates in the system.

Please note that you have to fill all the mandatory information in the part “Operator details” in order to be able to choose the section and activity. Chose the section available and the correct activity. Then click on “Save”.

It is possible that a blue window pops up to inform you that there are already some other operators in the system with similar names. In order to avoid duplicates, first check if the operator is not in the list of suggestions. You can also add an activity to an existing operator if needed.

If not, click on the cross to close this window and be able to save your operator:

Tip

You can see the details of the selected establishment by clicking on the three dots:

Box – I.2 CHED Reference

The CHED Reference number will be automatically allocated by the system once you save as draft and/or once you submit the CHED.

Box – I.3 Local reference

It is possible to add a local reference number for the CHED. This box is not mandatory.

Box – I.4 Border Control Post/Control Point/Control Unit

If you want to select another BCP, start typing the name or look for it by using the advanced search. The procedure is the same than for box – I.1.

If you want to select another BCP than yours, start typing the name or look for it by using the advanced search. The procedure is the same than for box – I.1.

Box – I.5 Border Control Post/Control Point/Control Unit code

The code will be automatically allocated by the system once the box – I.4 has been filled.

Box – I.6 Consignee/Importer

To fill in this box, follow one of the procedures described for box – I.1.

Box – I.7 Place of destination

The box is automatically set to “Select an operator” and filled with the information from box – I.6. Consignee/ Importer. To modify the information, click on “Clear” and follow one of the procedures described for box – I.1.

Box – I.8 Operator responsible for the consignment

If you have only one role as RFC, the box is automatically filled with the details of your operator.

A user linked to different companies/operators will have to select the relevant one.

Box – I.9 Accompanying documents

The purpose of this box is to provide the mandatory number of the health certificate issued by the third country competent authorities and to attach any other relevant documents.

Click on the button “Add Accompanying Document” or “Add Certificate Reference”:

Choose the type of document from the corresponding drop-down list and enter all relevant information, such as “Number” and “Country”.

If you wish to upload a file that doesn’t exist, then click on the “Select file(s)” button. Click on “✓ Apply”.

Click on the button “Add Certificate Reference” if the document you wish to add already exists in the system. Select the type of document, “COI”, then type the reference number of the document and select it from the drop down list.

Note

It is possible to link a COI a CHED-D at this stage. This function of manually mark as clone documents is further described in the chapter COI .

It is possible to add several accompanying documents and to order them by dragging and dropping the items with the double sense arrows on the left. Only the first document will be shown in the PDF version of the CHED.

Box – I.10 Prior notification

In this box, insert the estimated date and time on which the consignment is expected to arrive at the entry point where the BCP is located.

Click on the small calendar icon to choose the date and click on the box to select the exact time (in hours and minutes).

Inspection Planner

Indicate the date and time when you would like to be inspected at the BCP.

Box – I.11 Country of origin

This box will be automatically filled once you filled the box – I.31. Description of the goods.

Box – I.13 Means of transport

Click on “Add means of transport” to select the means of transport by which the consignment arrives at the BCP. You have the choice between “Rail”, “Road vehicle”, “Airplane” or “Ship”.

Complete the requested fields. If the means of transport already exists in the system, it will appear in the drop-down list while typing. Select it.

If it does not exist yet, complete the fields and click on the green button “+ Create”.

Note

You can add several means of transport and order them by dragging the items with the double sense arrows on the left.

Box – I.14 Country of dispatch

Select from the list the country where the consignment was placed aboard the means of final transport for the journey to the EU.

Box – I.16 Transport conditions

Select the appropriate mode of transport/storage temperature.

Box – I.17 Container No/ Seal No

When applicable, indicate the container number and seal number.

Note: The Container number must consist of three capital letters, followed by U or J or Z, followed by seven numbers. (Ex: AAAZ1234567)

Box – I.18 Goods certified as

Select the correct option for the intended use of the consignment. The options displayed depend on the CN code selected.

Box – I.20/I.21/I.23/I.24/I.25/I.26 Purpose

Select the purpose of the consignment among the options

Box – I.20 “For transfer to”

When documentary check is done at the entry BCP. Select the control point (or the BCP) where the identity and physical checks will be done. You can do this by typing the name and select the CP/BCP from the drop down list that pops out or by running an advanced search.

Box – I.21 “Preferred onward transportation facility”

Indicate the authorised onward transportation facility to which the consignment is to be transported after it has been selected for identity/physical checks at the BCP.

Box – I.23 “For internal market”

When consignment is intended to be placed on the European Union market.

Transport (when applicable)

Box – I.27 Means of transport after BCP/storage

Choose the mean of transport that will be used after the BCP. The procedure is the same as for box – I.13.

Box – I.28 Transporter

Select the transporter after the BCP by following the procedure explained for box – I.1.

Box – I.29 Date of departure

Indicate the date and time of departure from the BCP. You can follow the explanations from box – I.10.

Box – I.31 Description of the goods

The purpose of this box is to complete the mandatory sections “Net weight”, “Package count” and “Country of Origin”.

Box – I.35 Declaration

Read the declaration then click on “Submit for Decision” on the bottom-right of the window.

Once the document is submitted, the status will change to “NEW”. The authority has access to the CHED-D to complete Part. II and take the decision.

Error message

If you filled in any of the boxes incorrectly or missed a box, an “Error” message will appear. Click on the “expand” sign on the right-hand side of the error message to read the message in more detail. Click on each of the messages to be redirected to the box that requires modification.

Do not forget to submit for Decision again once you have corrected the boxes.

You have successfully completed PART I of the CHED-D!