Non-manipulation document
Step 1: As exporter, create a non-manipulation document
Note
To create a non-manipulation document, you need to have an operator role with activity fishing exporter.
To create a non-manipulation document, it is possible to:
Use the + Non-Manipulation Document button in the CATCH search page, on the top menu. Then select From Catch Certificate or From Processing Statement or From earlier Non-Manipulation Document and complete the requested details. Click on Create new Non-Manipulation Document.
Commodities
For the non-manipulation document, the commodity codes are automatically copied from the catch certificate, simplified catch certificate or processing statement.
The electronic version of the "Catch Non manipulation Document" creation page is displayed, providing the following information:
Details of the non-manipulation document – where you need to enter the details of the document itself
History icon – where you can see all previous statuses and actors involved in this document
Status – this field allows you to view the current status of the document, at all times. Hold the mouse over the status to have additional information about the actions that need to be taken next
Save the document as draft
For the system to recognize you as an exporter and launch the Exporter workflow, you need to fill in Box 1 and Box 7 and then save the document as Draft.
Note
All the boxes marked with red * are mandatory.
Depending on the workflow, the mandatory boxes may be different.
Tip
Use the shortcut tool on the right-hand side of the declaration to navigate easily between the boxes.
Box 1: Declaring authority
The purpose of this box is to select the declaring authority that is responsible for signing the declaration in box 8.
To complete this box, it is possible to:
In the Name field, start typing the name of the declaring authority and select it from the drop-down list that appears. If you select the country first, you can narrow the results in the list.
Click on the Advanced button and run an “Advanced search” adding filters to narrow the search. Selecting the country of the authority is mandatory.
Then click on Search and select the relevant authority from the drop-down list by clicking on Select.
Once the correct option is selected, the “Name”, “Country” and other details (click on the three dots to see them) of the validating authority are automatically completed.
You can click on Clear to remove the authority included in your document, if needed.
Box 7: Exporter details
Complete with your information.
To complete this box, it is possible to:
In the Name field, start typing the name of the operator and select it from the drop-down list that appears. If you select the country first, you can narrow the results in the list.
Click on the Advanced button and run an advanced search (by clicking the small “+ button”), adding filters to narrow the search. Selecting the country of the operator is mandatory.
Then click on Search and select the relevant operator from the drop-down list by clicking on Select.
Select an operator that was formerly saved as favorite by clicking on the “star” button.
Tip
Save your information as “Favorite”. This action speeds up the submission process.
To do that:
1. you need to run an advanced search
2. find your operator
3. tick the star on the left of the operator’s name.
The star will turn yellow, and you can start using it as a “Favorite”.
Once the correct option is selected, the “Name”, “Country” and other details (click on the three dots and the small icon to see them) of the operator are automatically completed.
You can click on Clear to remove the operator included in your document, if needed.
Next step
Click on the button Save as Draft, in the lower right corner.
The status is DRAFT. This means the document is saved and you can still edit it at a later moment.
A draft serial number is automatically assigned to the document.
Complete the non-manipulation document
Section : Document Number
This section is to be filled in by the declaring authority.
Box 2: Arrival to the place of storage – details
The purpose of this mandatory box is to fill in the details of the arrival of the consignment to the place of storage.
Section: Place of departure of the product
Complete the free text box with the name of the place of departure.
Section: Last port/airport or other point of departure before arrival to the country of storage
Complete the free text box.
Section: Place of storage
Complete the free text box with the name of the place of storage.
Section: Details of transport
Click on the button Add Means of Transport.
Select the relevant type of transport from the corresponding drop-down list (vessel, road vehicle, railway, airplane).
Complete the requested fields. If the means of transport already exists in the system, it appears in the drop-down list while typing. Select it.
If it does not exist yet, complete the fields and click on the green button “+ Create”.
Alternatively, use the Advanced button and add filters to narrow the search.
To add other types of means of transport, repeat the procedure and select the relevant type of transport.
Once the means of transport is added to the document, you can use buttons Remove or Clear to remove the transport added to the document or to delete the information previously entered, if needed.
In case there are several means of transport you can order them by dragging and dropping the items with the double sense arrows on the left.
Section: Date of departure
Click on the small calendar icon and select the date of departure.
Section: Date of arrival to the place of storage (unloading)
Click on the small calendar icon and select the date of arrival.
Section: Container Number(s) (where applicable)
Enter the container number(s).
When applicable, enter the seal number and state if it is the official seal.
Each row can be independently removed by clicking on the “minus” button displayed on the right.
Section: Add additional certificates
This section allows you to add more catch or simplified catch certificates, processing statements and non-manipulation documents, to the non-manipulation document.
To complete this section, it is possible to:
In case you were nominated as “next operator” of a certificate, type the reference number (Traces reference or document Number) of the certificate to be added and select it from the drop-down list that appears.
In case you were not nominated as “next operator” of a certificate, typing the reference number won´t show the option to select.
But if you have the pdf of an existing certificate in CATCH and its document number, click on the + More button, select the relevant option and complete the requested data.
Once the correct option is selected, the certificate/statement/document is added in Box 3, on a different line.
You can use the small “- “icon on the right side of the line to remove the certificate/statement/document included in your non-manipulation document, if needed.
Box 3: Consignment details (upon arrival to the place of storage)
The purpose of this mandatory box is to complete, for each species (at least one) related to a 6 or 8-digit product code and referred within a catch certificate, simplified catch certificate, processing statement or non-manipulation document, the Net weight in kg entering the place of storage and/or the Net fishery product weight in kg entering the place of storage.
Certificate
This section presents the catch certificates/processing statements/non-manipulation documents included in the non-manipulation document.
In case of catch certificates, this section shows:
At the top - the TRACES reference number
Below that - the document number assigned by the flag State
At the bottom - the validation date of the certificate
In case of processing statements, this section shows:
At the top - the TRACES reference number of the processing statement
Below that - the document number assigned by the endorsing authority
At the bottom - the endorsing date of the processing statement
Net weight and Net fishery product weight in kg entering the place of storage
Enter one or both weights:
Net weight in kg entering the place of storage - weight of the fish component and other ingredients
Net fishery product weight in kg entering the place of storage - weight of the fish component contained in the product without other ingredients
In CATCH, numeric values – in kilograms (kg) - must follow these formatting rules:
Decimal separator: A dot (.) is used to indicate decimal places.
Example (kg): 1250.5 (one thousand two hundred fifty point five kilograms).
Thousand separator: No symbol (comma or space) is used to separate thousands. Numbers are written as continuous strings.
Example(kg): 5000 (five thousand kilograms), 20000 (twenty thousand kilograms).
Notice
Key Rules:
Avoid the dot (.) as thousand separators (e.g., do not use 1.500 kg).
Only use a dot (.) for decimals to prevent system errors.
Box 4: Storage facility detail
To complete this box, it is possible to:
In the Name field, start typing the name of the operator (storage facility) and select it from the drop-down list that appears. If you select the country first, you can narrow the results in the list.
Click on the Advanced button and run an advanced search (by clicking the small “+ button”), adding filters to narrow the search. Selecting the country of the operator is mandatory.
Then click on Search and select the relevant operator from the drop-down list by clicking on Select.
Select an operator that was formerly saved as favorite by clicking on the “star” button.
Once the correct option is selected, the “Name”, “Country” and other details (click on the three dots) of the operator are automatically completed. The approval number (if applicable) can be seen by clicking on the small info icon.
You can click on Clear to remove the operator included in your certificate, if needed.
Box 4: Stores as (tick as appropriate)
The purpose of this mandatory part of Box 4 is to select the relevant form in which the consignment was stored.
Tick one option.
Box 5: Consignment details (upon departure from the place of storage)
The purpose of this mandatory box is to complete, for each species (at least one) related to a 6 or 8-digit product code and referred within a catch certificate, simplified catch certificate, processing statement or non-manipulation document, the Net weight in kg leaving the place of storage and/or the Net fishery product weight in kg leaving the place of storage.
Net weight and Net fishery product weight in kg leaving the place of storage.
Enter one or both weights:
Net weight in kg leaving the place of storage - weight of the fish component and other ingredients
Net fishery product weight in kg leaving the place of storage - weight of the fish component contained in the product without other ingredients
Key Rules:
Avoid the dot (.) as thousand separators (e.g., do not use 1.500 kg).
Only use a dot (.) for decimals to prevent system errors.
Box 6: Departure from the place of storage – details
The purpose of this mandatory box is to fill in the details of the departure of the consignment from the place of storage.
Section: Port/airport or other point of departure from the country of storage
Complete the free text box.
Section: Point of destination- Port, airport or other point of destination
Complete the free text box with the name of the point of destination.
Section: Details of transport
Click on the button Add Means of Transport.
Select the relevant type of transport from the corresponding drop-down list (vessel, road vehicle, railway, airplane).
Complete the requested fields. If the means of transport already exists in the system, it appears in the drop-down list while typing. Select it.
If it does not exist yet, complete the fields and click on the green button “+ Create”.
Alternatively, use the Advanced button and add filters to narrow the search.
To add other types of means of transport, repeat the procedure and select the relevant type of transport.
Once the means of transport is added to the document, you can use buttons Remove or Clear to remove the transport added to the document or to delete the information previously entered, if needed.
In case there are several means of transport you can order them by dragging and dropping the items with the double sense arrows on the left.
Section: Date of departure
Click on the small calendar icon and select the date of departure.
Section: Date of departure from the place of storage (reloading)
Click on the small calendar icon and select the date of departure.
Section: Container Number(s) (where applicable)
Enter the container number(s).
When applicable, enter the seal number and state if it is the official seal.
Each row can be independently removed by clicking on the “minus” button displayed on the right.
Box 7: Exporter details
The date of submission of this document by the exporter to the competent authority is automatically completed once you submit it for verification.
Section: Supporting documents
In this non-mandatory section, you can enter identifying information and upload any documents requested by the declaring authority.
To complete this section:
Click on the button Add Accompanying Document and select the type of document from the corresponding drop-down list. Enter all relevant information such as “Number” and “Country”.
You can upload files by clicking on the Select file(s) button and performing a local search for it on your device/computer. Wait for the correct upload of the file. Click on Apply.
To add other types of accompanying documents, repeat the procedure and select the relevant type of document.
Once the supporting document is added to the document, you can see the uploaded documents by clicking on the “clip” on the left-hand side of the screen. Click on it again to minimize the information.
Use buttons Remove or Edit to remove the document added to your document or to change the information previously entered, if needed.
In case there are several accompanying documents you can order them by dragging and dropping the items with the double sense arrows on the left.
Next step
Click on the button Save as Draft, in the lower right corner.
The status is DRAFT. This means the document is saved and you can still edit it at a later moment.
A draft serial number is automatically assigned to the document.
More options
You have the option of clicking on More at the bottom of the page, in order to:
Delete: this allows you to delete the existing draft.
Step 2: Submit the document for verification
Click on the button Submit for verification, in the lower right corner.
Note
If you filled in any of the boxes incorrectly, an “Error” message will appear.
Click on the expanding sign on the right-hand side of the error message to read the message in more detail.
When you click on each of the messages you will be redirected to the box and field, which requires modification.
Click on the X to minimize the message box.
SUCCESS: your non-manipulation document has been submitted for verification to the declaring authority.
The status is DECLARING AUTHORITY NOTIFIED.
A new serial number of the non-manipulation document appears with the initials CATCH.NM followed by the 2-letter country code of the exporter.
The declaring authority must now take a decision.
More options
You have the option of clicking on More at the bottom of the page, in order to:
Delete: this allows you to delete the existing simplified catch certificate. The submission is considered to have been “withdrawn”.
You can preview the declaration in PDF format and print from the PDF viewer, if required.
Click on the button Preview PDF. The PDF is displayed.
Click on the button with the three dots (…) next to the Preview PDF, to open the language selection and print the PDF in several languages at the same time.
Step 3: Receive notification with the authority's decision
Notifications
After the validation or rejection of a non-manipulation document by the declaring authority, you will receive a notification via e-mail or In-App.
To activate the notifications, you need to:
Click on your email address that is displayed at the top right corner of the TRACES NT home page.
Select Edit your profile.
In Notification Subscriptions, set up your notification preferences on the topic “CATCH certificates”.
Also, set up your notification preferences in Notification Options.
Find the validated non-manipulation document
After declaring or not declaring a non-manipulation document, by the authority, you will receive a notification via e-mail or In-App.
To consult the notifications In-App, it is possible to:
Click on Notifications option on the top right corner of the TRACES NT home page. Selecting one of the relevant notifications displayed (CATCH.NMD.XX validated) provides a direct link to the non-manipulation document.
Click on Notifications option on the top right corner of the TRACES NT home page and then on Open Notifications. The system allows you to run an advanced search by adding filters (event type, date range, include read) to narrow the search. Selecting one of the relevant notifications displayed provides a direct link to the processing statement.
Regardless of the approach chosen, select the non-manipulation you want to open and click on its reference number.
You can preview the certificate in PDF format and print from the PDF viewer, if required.
Click on the button Preview PDF. The PDF is displayed.
Click on the button with the three dots (…) next to the Preview PDF, to open the language selection and print the PDF in several languages at the same time.