Grant Agreement Preparation process
Introduction
After the submission of your proposal, the European Commission will evaluate your proposal. You will be notified of each step of the proposal management and grant preparation process, starting with the notification of the evaluation results (the evaluation can take up to five months).
These notifications will be available in Your Notifications in your area in the Funding & Tenders Portal, explaining how to access the Grant Management Services tool.
Overview of the Grant Agreement Preparation process and its tasks
Process Timeline | Description | Available tasks | Viewable by | Actor | Notification |
|---|---|---|---|---|---|
| Your proposal has been submitted. | None | Not applicable | Not applicable | Yes |
| You have been informed about the final evaluation results. | None | Not applicable | Not applicable | Yes |
| Proposals which have been positively evaluated will be invited to continue the Grant Preparation. |
| Yes | ||
| Grant Agreement is ready to be signed by the Coordinator |
| Yes | ||
| The Grant Agreement is signed by the Coordinator and the European Commission. | Sign Accession Forms by all beneficiaries (except the Coordinator) | Yes | ||
| The prefinancing payment has been made. | None | Not applicable | Not applicable | Yes |
Grant Agreement Data Preparation and Submission
The Coordinator clicks on Grant Agreement Data preparation to edit and complete the necessary forms.
For projects under the new MFF 2021-2027: the Declaration of Honour (DoH) and the A-Forms must be signed in both FPA and SGA (like a normal GA). However, the new SGA projects cannot be signed if the related FPA is suspended. But, the existing SGA's that do have a linked FPA suspended will be unaffected.
Please note that if there are Affiliated Entities (previously called 'Linked Third Parties') in the Consortium, the responsible Beneficiary will have a separate task for the DoH for each Affiliated Entity. The Beneficiary needs to:
- click on the hyperlink to download the Declaration of Honour, which will be sent to the Affiliated Entity for completion and signature:
- upload on the Portal the scanned and signed Declaration of Honour received from the Affiliated Entity:
- click Complete to finalise the uploading process:
The Beneficiary will be informed of any modifications made to the list of Affiliated Entities as a result of an amendment or of any other impacting business process.
Once the Coordinator has clicked the Grant Agreement Data preparation task, he can complete the necessary forms in the Grant Management Services tool, which opens with the Project Summary screen.
Grant Agreement Data screens
Icons
| Icons used | Description |
|---|---|
| No missing information |
| Missing information, which is blocking: you won't be able to submit to the European Commission if the missing information isn't completed |
| Only for information |
| Warning: not blocking at this point, but might become blocking later |
Clicking on Validate will give you an overview of all information which is missing or incomplete.
Documents: KPIs and Annexes
For more information, click here.
Project data screens
More information on the Project data (editable) screens is available here.
Beneficiaries screens
More information on the Beneficiaries editable screens is available here.
Horizon Europe special screens
For more information, click here.
Summary of editable screens
Please click here for more information.
Grant Agreement Preparation termination
Please click here for more information.
Grant Certification (CERT)
As a higher education institution (HEI) you may participate to a call for proposals under the Erasmus+ programme in order to obtain the Erasmus Charter for Higher Education (ECHE) certificate.
After the submission of your proposal, the European Union will evaluate it and publish their final decision in your area, in the Funding & Tenders Portal, under a new Proposal Management and Grant Preparation process, as well as in the Project Document Library.
The evaluation result can only be one of the following:
- Positive: in this case the Certificate Award Letter is made available to you the Portal, together with the Evaluation Summary and the Evaluation Result Letter
- Negative: for the rejected proposals the Rejection Decision Award Letter is made available with the Evaluation Summary and Evaluation Result Letter on the Portal
