Introduction
After the submission of your proposal, the European Commission will evaluate your proposal. You will be notified of each step of the proposal management and grant preparation process, starting with the notification of the evaluation results (the evaluation can take up to five months).
These notifications will be available in Your Notifications in your area in the participant Portal, explaining how to access the Grant Management Services tool.
Overview of the Grant Agreement Preparation process and its tasks
Process Timeline | Description | Available tasks | Viewable by | Actor | Notification |
|---|---|---|---|---|---|
 | Your proposal has been submitted. | None | Not applicable | Not applicable | Yes |
 | For some types of action, there might be an intermediate evaluation report. | None | Not applicable | Not applicable | Yes |
 | You have been informed about the final evaluation results. | None | Not applicable | Not applicable | Yes |
 | Proposals which have been positively evaluated will be invited to continue the Grant Preparation. |
| Yes | ||
 | Grant Agreement is ready to be signed by the Coordinator |
| Yes | ||
 | The Grant Agreement is signed by the Coordinator and the European Commission. | Sign Accession Forms by all beneficiaries (except the Coordinator) | Yes | ||
 | The prefinancing payment has been made. | None | Not applicable | Not applicable | Yes |
Start of the Grant Agreement Preparation
The Coordinator clicks on "Grant Agreement Data preparation" to edit and complete the necessary forms.
Once the Coordinator has clicked the "Grant Agreement Data preparation" task, he can complete the necessary forms in the Grant Management Services tool, which opens with the Project Summary screen.
| Icons used | Description |
|---|---|
| No missing information | |
| Missing information | |
| Only for information | |
 | Warning |
Clicking on Validate will give you an overview of all information which is missing or incomplete.
The following annexes need to be uploaded under Documents:
- Annex 1 - Description Of Action (part B)
- Annex 2a - Additional information on the estimated budget of the action
The Coordinator and the Beneficiaries are automatically imported from the Proposal Submission tool.
The General Information is automatically imported from the Proposal Submission tool.
The Reporting Periods are automatically imported from the Proposal Submission tool, except for some Type of Actions:
The GA Information is automatically imported from the Proposal Submission tool.
The GA Options are automatically imported from the Proposal Submission tool.
The Financial Information is automatically imported from the Proposal Submission tool.
The LF Overview is automatically imported from the Proposal Submission tool.
The Work Packages are automatically imported from the Proposal Submission tool.
The Deliverables are automatically imported from the Proposal Submission tool.
The Milestones are automatically imported from the Proposal Submission tool.
The Reviews are automatically imported from the Proposal Submission tool.
The Critical Risks are automatically imported from the Proposal Submission tool.
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Once all forms have been completed, the Coordinator clicks the "Submit to EU" button.