Process description
The Right to React Report, also referred as Rebuttal, is an invitation the coordinators of a proposal will receive to provide additional information about their proposal. This invitation is an opportunity to reply to the evaluators’ comments, but in no case your reply can be used to alter or add anything to the content of your proposal, it must strictly focus on responding to potential misunderstandings or errors by the evaluators.
This invitation takes place during the Consensus Group phase of the evaluation process (before the experts gather to agree on a common position on comments and scores).
After the time allocated for uploading your Right to React response has ended, your reply will be made available to the evaluation committee, which will be composed of external independent experts different than those who evaluated the proposals in first place. If no reply it provided during the given time, the task autocomplete and the evaluation committee will consider that you decided not to provide extra information.
When this process applies, the Proposal Coordinator contact (PCoCO) will receive a notification via the Portal (PNS) inviting to connect to the Grant Management System (GMS) and upload a response to the invitation (Right to React tasks). The rest of Coordinator Contacts (CoCo) and Participant Contacts (PaCo) of the proposals will receive also a copy of this notification but only the coordinator will be able to fulfil the task.
To complete the task, the proposal coordinator will connect to Grant Management Services (GMS) and follow the steps described below.
When this process is applicable, it will be outlined already within the Call for Proposal document. Thus, this process applies only to specific calls.
TIP
Process steps
Access the Grant Management System
Within the My proposal(s) section in the Portal, click on Actions / Follow Up for the concerned Proposal.
This will open the Grant Management System Service where you will see the Proposal Management & Grant Preparation process active for you to provide your Right to React response (in GMS, yellow means that the process is active and you need to fulfil a task, blue means that the process is with another actor, i.e. the EU, and you can only consult it).
The deadline to fulfil the task will be indicated in the process (usually 5 or 7 calendar days, it depends on the call).
Download the report/letter of your proposal
Download the report of your proposal by clicking on the name of the file or the hyperlink.
You can access it either via the process itself, as shown above, or via the Process Documents section.
Upload your response
This step optional. If you do not wish to provide a response to the report/letter, just do NOT take any action, the task will autocomplete after the delay of calendar days specific for you call.
If you wish to upload a response, click on upload and provide your document:
- Click Upload:
- Click Add new attachment, browse for the file and select it.
- You may upload one single file. Click OK when you have done so. If you want to upload a new one, click the cross on the right and repeat the steps to add a new attachment.
Important: Limitation on number of pages
Make sure that your response does not exceed two pages or you will be unable to upload the document (the amount of pages can be different from call to call. When a rebuttal process applies, the limit of pages for your response will be covered in the Call for proposal document, check the topic page for the call you are applying in the Portal for more information).
Complete your task
You can take this step only if you have uploaded a response to the report. After uploading your response, you can see your uploaded document under the Process Documents section. You can now click the Complete button, which is enabled as soon as an attachment has been provided. Click on it to complete the task. Your response will be available for the evaluators now.
If you did not provide a response, you cannot complete the task, but it will autocomplete after the established limit for your call (usually, either 5 or 7 calendar days, it depends on the call, it will be mentioned in your letter/report and in the call for proposal document).
When the deadline is approaching, you will receive a new message in the Portal informing you that the limit of time to provide a response is being reached. Once the deadline has been reached, a new message will be sent to the PCoCo, CoCos and PaCos confirming that the file has been received, if a response was provided, or that the task has been closed if no response was provided.
When the task has been completed, the process will be blue instead of yellow in GMS, meaning that you do not have any more pending actions.
All the activities regarding this task, i.e. whether you have provided a response or the deadline has been reached without a response from your part, are recorded in the Process history section and you can track them there:
