Introduction

The Financial Statement is automatically generated using the data provided in the Mobility Declarations (with the status "Submitted") from Continuous Reporting and/or from the Technical Part. For this reason, most fields are read-only (please see the below).

A financial statement can only be "locked for review" or "signed and submitted", if the Financial Statement has been saved beforehand. Only then the latest data will be locked for review or signed. Therefore, each time the mobility declarations have been updated, the financial statement has to be also updated and saved. 

The financial statement contains three fields

1.Financial information from contact

The information is coming from the signed grant, so this field is read-only. 

2. Financial statements

The field contains a Calculate Costs button to update the calculations according to the data contained in the latest submitted mobility declarations during Continuous Reporting.

Since only the latest data will be locked for review or signed, you can update the data only when the Financial Statement is still in draft and before locking it for review. If the mobility declaration data have been modified in the Technical Part/ Continuous Part, use the Calculate Costs button to update the calculations in the Financial Statement. 

The button is available only to the users that have the edit rights (Primary Coordinator Contact/Coordinator Contact/Participant Contact) and is active only if there are changes in the latest submitted mobility declarations during Continuous Reporting.

3. Financial statement for the selected period

The detailed costs of the selected financial statement are visible here and all fields are read-only, except the part about the operating grants at the bottom of the screen.

Cost categories 

Source

The source document describing the costs is the Horizon Europe Unit Grants Model Grant Agreement on the Funding & Tenders Portal. 

• Additional information on unit costs and contributions you can find in Annex 2a of the Model Grant Agreement
• The template for the financial statement for beneficiaries for a reporting period can be found in the Annex 4 of the Model Grant Agreement. 

Principles

• Most costs in the financial statement are read-only. you can only edit data concerning:
  • Special needs allowance  - use the editable field to specify the amount of the allowance (if any) 

• • Requested EU contribution
    • Click on the button to edit the field and confirm that you want to update the cost category value. 

• • • You can now modify the total amount value 

• • • To revert the calculation to the previous amount, click the button.
    • 
•  
  • the EU/Euratom operating grants. You should indicate: 
    • whether you received an EU/EURATOM Operating Grant during this reporting period, and, if so,
    • complete how many of the person-months were incurred during the period covered by the operating grant.