MFF 2014-2020
For the old MFF (2014-2020) please see Consortium requested Grant Agreement (GA) termination (MFF 2014-2020).
FPA
The same procedural steps are applied for Framework Partnership Agreements (FPA).
Process description and steps
The general concepts of the Grant Management Services system also apply to the Amendment Process.
Step 1: The Coordinator logs into the Funding & Tenders Portal
Please click here to get an overview of the Funding & Tenders Portal. The Coordinator needs to access My Projects and select the Manage Projects option under Actions to launch the project for which the grant agreement termination will take place.
Step 2: The Coordinator launches the Grant Termination, prepares all data and sends to the EU for review
The Grant Management Services analyses the validity of the request to be able to sign and submit it. Once it is considered valid, the coordinator can lock the data for review, which triggers the generation of a PDF. The amendment request for the termination is considered as prepared and the metro line consequently moves to the status "prepared".
2.1 Launching a new interaction with the Service.
Only the Coordinator Contact Person can perform this action.
Then choose the relevant option: Grant Agreement Termination by beneficiaries
This will create an amendment with AT37 GA/FPA Termination selected. Please wait for the reference number to appear and click the "refresh processes" button to make the task appear. An amendment request reference number, containing the project number, is being created. This number is important, because it will allow you to trace the termination/amendment request.
Finally, the task Amendment preparation will be available, as soon as the button Lock for Review appears.
Once officially requested, the amendment type AT37 cannot be unselected but the amendment request can be cancelled at any point before the signature of the PLSIGN.
Only the Coordinator Contact Person can perform this action.
Please refresh the page regularly to move the process forward!
After these steps, the termination request is launched 
.
Please note that a Portal Notification Service (PNS) message will be sent to the Coordinator, Participants (CoCos and PaCos) and Legal Signatories (LSIGNs) within the consortium informing them of the launching of the Grant termination.
2.2 Prepare the amendment data
The Amendment Preparation task, allows you to prepare the amendment information for the grant termination.
Only the Coordinator Contact Person can perform this action.
Clicking on the Amendment preparation task will open a new browser window.
Click the Amendment Information tab.
Scroll down to find AT37 GA termination (early termination) and click the pencil icon to start preparing the termination data:
| Grant Agreement (GA) | Framework Partnership Agreement (FPA) |
|---|---|
Set the End of work date: this is the date that the actual termination happens. Costs are incurred up to this date and it can be retroactive.
| Set the Termination Date: this is the date that the actual termination happens.
|
When the End of work date is selected, the Termination date is automatically calculated. (The Termination date is the date that the termination takes effect).
| Enter the Termination reason and click OK.
"Save" the changes.
Follow standard Amendment procedural steps here, to complete the GA/FPA Termination. |
Enter the Termination reason and click OK.
| |
"Save" the changes.
|
As soon as you have saved your changes, you can review the amendment document (which will be signed electronically) and follow all necessary steps for submitting the amendment request to the EU. Click here to find out how to complete the GA/FPA Termination.