LEAR appointment and validation
Parallel to the validation of your organisation, you will be requested by the Central Validation Service to appoint your Legal Entity Appointed Representative (LEAR).
This must be done by a legal representative of your organisation with the necessary legal authority to commit the organisation for this type of decisions (e.g. typically CEOs, rectors, Director-Generals, etc. always in accordance with the statutes of your organisation). If such decisions are normally reserved for joint decision-making by several representatives, the appointment must be done together (documents signed by all).
The LEAR role, which can be performed by any member of the organisation (typically from the central administration), is key. They are formally nominated to manage your organisation's use of the Portal and thus bear the final responsibilty for all your actions in the Portal. Once validated, they will be responsible for:
- keeping an overview of all the proposals/projects/contracts your organisation is involved in
- managing all the legal and financial information about your organisation
- managing the access rights at organisation-level (and read-only access at project-level)
- appointing the persons which will be able to electronically sign grants/contracts (Legal Signatories — LSIGNs) and cost claims/invoices (Financial Signatories — FSIGNs).
Applicants that are natural persons do not need to prove their capacity to become a LEAR, but still need to enter their LEAR data and submit supporting documents.
Further details about the LEAR's rights and responsibilities are explained in the Roles and access rights section.
Appointing and validation of your LEAR
Please note that registration and validation of your organisation is a prerequisite for the validation of your LEAR.
Data updates — Changing the LEAR
If you need to replace an already validated LEAR, you can designate a new LEAR by making a new appointment (same steps as initial appointment).
If you are a LEAR and your e-mail address has changed, please inform the Central Validation Service via the Portal Messaging Facility (My Organisations > Actions > Modify Organisation), so that the e-mail address will be updated.
For contacting LEARs of other organisations, go to How to participate > Participant Register > Search a PIC to find the organisation. Then, select Actions > Contact Organisation. This will launch a contact form that allows you to send a message to the LEAR (and their Account Administrators). The LEAR can then contact you directly.
To contact your own LEAR, log in and then go to My Organisations > Actions > Contact Organisation.