EU Funding & Tenders Portal

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Important: documents that should not be uploaded via this tab

The following document types should not be uploaded via the Documents tab, and they need to be uploaded using the appropriate tab in each case:

  • LEAR documents: LEAR Appointment documents, LEAR/Legal representative identity documents, Declaration of consent to the terms of use of the Portal, Legal Representative authorisation document types can only be uploaded via the LEAR tab. Please note, this section is available only if applicable. For any issues regarding LEAR documentation, please contact the Central Validation Service using the Messages tab.
  • Financial documents: balance sheet, profit loss accounts, Balance sheet-Profit loss accounts combined, Business plan document, Income Tax, List of Debts, External Auditor Report and State Guarantee document types are to be preferably uploaded in the Financial capacity tab when requested (some of the document types are only available when uploading them via the Financial capacity tab). Please note, this section is available only if applicable.
  • Bank statements: bank statements can be provided only via the Bank accounts tab using the specific wizard to register the bank account.

The following documents are required only when participating in specific programme/calls and are never to be provided via the Documents tab, but via a specific task you receive under the My Task(s) section in the Portal:

Please note: some tasks require you to upload personal identity documents both via this tab and other tabs or assessments. In order to ensure that this data is secure and handled according to the regulations on personal data in force, please make sure that any such documents are uploaded after selecting the correct file type: “Identity Document (ID)“.

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FAQ

Documents

In this tab, you can see the uploaded documents for your registered organisation:

You can see the status of each document in the Status column. The different status are:

  • Requested: it means that the Central Validation Service has asked you to provide a document via the usual communication channels, in order to perform the validation of specific data.
  • Replaced: it means that you have replaced a previously provided document.
  • Received: it means that the Central Validation Service has received the document that you have provided to them.
  • Accepted: it means that the Central Validation Service has accepted the document that you have provided to them.


If you wish to upload a document that has not been requested yet, you can do so by clicking on + Add new document. A pop-up window appears, where you can add your file and select its type from a drop-down list:

You can upload as many documents as you want but a single file cannot exceed 6 megabytes. For each document you upload, you can provide a description, a type indication and other details when available.

The Self Registrant / Contact person (and later, the LEAR, once appointed) can read and download existing documents for the respective organisation. Existing documents cannot be deleted once uploaded to the system. Multiple documents must be uploaded one at a time, taking into account the appropriate document type.

Please note that uploading a document in the Participant register will trigger the generation of an AL ID code. This code is included in the top right corner of the document and will be used by the Central Validation Service as a reference for the requested data to be provided.


To upload a requested document, click on My Task(s) and select the task where you need to provide the documents, by clicking on the task title:

To upload a file, you need to click on Upload and then on Choose files:


Alternatively, drag your file from its location and drop it into the Select files area. Click on the Upload button to complete the action. Otherwise, click on the Close button to quit the window without saving the changes.


Once you have uploaded a document, it will be displayed. If you are not providing all the required documents, you should provide a justification:

You need to click on the Submit button in order to send the documents to the Central Validation Service.