The amendment information tab consists of two sections: The amendment information |
- Number: The amendment number, automatically assigned as soon as the amendment is signed by both parties
- Reference: This amendment request reference number is created automatically when launching the amendment request
- Type:
- Amendment: an amendment is Commission Initiated (CI) or Consortium Requested (CR)
- Notification-based (NB): changes of the Grant Agreement that follow a formal notification
- Information Procedure (IP):changes of the Grant Agreement that do not depend on the agreement of the parties and are applied using an information procedure
- Justification: The reason why an amendment is requested
- Additional Information: Text to further explain the background of the amendment. This field is optional.
- EU signature date: The date the EU signed the amendment
- Beneficiary signature date: the date the consortium signed the amendment
- Date of entry into force: The date the amendment goes into force
| The types (formerly called clauses) | First the "Automatic" types are listed - (the system automatically selects the appropriate types according to the updates which have been done in the different Sygma tabs)
| Then the "Selected by EU" types are listed - (the Project Officer manually selects the appropriate type)
To select/unselect a manual Grant Agreement option or a manual amendment type (e.g. change of Annex 1 and change of Annex 2), you have to ask the EU Officer. Please note that the EU officer can make these changes while your session is open. Please note that if you would like to change the Annex 1 - Description of Action (part B), you must ask the EU officer first to select the manual type Change of Annex 1 and only then the document Annex 1 - Description of Action (part B) and the Upload button will appear in the list of documents. Optionally, you may also compare the Annex 1 (part B) document with its previous version.
| Optionally, you may upload extra files (.pdf, .doc, .docx or .zip) under the Documents tab, by ticking the box 'Additional supporting documents'
Should you need to delete/replace the newly added document, a button is available, once the upload is done
When the checks are done, click on Save. The document is now available for download.
The uploaded 'Additional supporting documents' are not part of the amendment .pdf document to be signed electronically by both parties. | Then the "Selected by beneficiary" types are listed - (the beneficiary manually selects the appropriate type) | Then the "Selected by EU or beneficiary" types are listed - (the Project Officer or beneficiary, whoever has the session open, manually selects the appropriate type)
| Then the "On demand" types are listed - types that can be activated with the Service Desk intervention following a procedure described below.
How to request amendment types activated on demand by the Service Desk: For Consortium-initiated amendments: 1. The Consortium contacts the Project Officer. 2. The Project Officer examines whether the request is justified. For EU- and Consortium-initiated: 3. The Project Officer prepares a case file and submits it internally to the Legal Services for examination on whether the request is justified. If justified: 4. The Service Desk asks the Project Officer to ask the Consortium to open the Amendment session (or the Project Officer to open an EU session) — unless already open. 5. The Service Desk selects and data loads the clause in the system. | View/preview or edit the amendment information | View the amendment text which will be printed in the Grant Agreement To access information regarding the change to the Grant Agreement due to the amendment, you should click on the download icon next to the relevant amendment type:
Once the document icon is clicked, a pop-up window containing the text which will be printed in the Grant Agreement will be displayed. Note that if beneficiaries are affected by the amendment, they will be listed in the Grant Agreement now.
| | Add variable data to the amendment Click the pencil icon to view/edit variable data to the amendment. Click the download icon to preview the amendment.
In the case of some amendment types, a pop-up window containing editable fields to be completed with (non-)mandatory data, opens. The data will be included in the content of the amendment. | | Mark as Error Amendment If a change in the grant represented by an amendment type is due to an error, it is possible to flag this amendment type as 'error amendment'; Note that only the EU Officer can flag an amendment type as "error amendment". Not all amendment types can be flagged as "error amendment" - see Amendment Type column in the below table to see which amendment types can be flagged.
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How to apply the changes for the amendmentAmendment type nr. | Amendment type | - Automatically selected by the system after the updates have been done, or
- to be manually selected by the Project
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Officer or - Officer or the Beneficiary
- On-demand: requested by the Project Officer from the Service Desk
| Relevant SyGMa tab*
* the changes are applied immediately, but you will still have to set the amendment type (automatically/manually) afterwards to deal with the consequences of the change | How to apply the changes | Relevant GA articles | |
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Image Modified Amendment types that can be activated only by the Commission/Agency Image Modified The Commission/Agency must be contacted before requesting these amendment types ** Amendment types also available after the end date of the project (but NOT after the final payment) or after the termination date |
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AT1
| Addition of a new beneficiary *Consortium Requested amendment
If a beneficiary is terminated due to non-accession or other reason and it re-enters in the project via an amendment, then it should (re-)sign the Accession Form and the Declaration of Honour. | Automatic | Beneficiaries | Click on Add new beneficiary to add a new beneficiary Image Modified Search for the PIC you would like to add Image Modified Select the line of the PIC Image Modified Add the short name and select the type of start date Image Modified If the beneficiary has been terminated due to non-accession or other reason and it re-enters in the project via an amendment, then the following message is displayed: Image Modified The new beneficiary is now flagged as new. Click on the replace, delete or edit icon to update the new beneficiary. Image Modified To change the participation (e.g. requesting zero funding) of the newly-added beneficiary/affiliated entity, follow the instructions for editing the beneficiary's Financial Information during grant preparation that you can find here. Adding a new beneficiary will automatically set the "Addition of a new Beneficiary" and "Changes to Annex 1" amendment types: Image Modified When adding a new Beneficiary that is an International Organisation, you have the option to change the applicable law regime and the dispute settlement forum. See AT16 and AT17 for more information.
| Data sheet - Section 2 - List of Participants (Article 7) |
| AT2 | Addition of an Affiliated Entity *Consortium Requested amendment
| Automatic | Beneficiaries - Affiliated Entities | Click on Add new Affiliated Entity to add a new Affiliated Entity Image Modified
Search for the PIC you would like to add Image Modified
Select the line of the PIC Image Modified
Add the short name and select the type of start date Image Modified
The new Affiliated Entity is now flagged as new Image Modified Click on the replace, delete or edit icon to update the new Affiliated Entity Image Modified Adding a new Affiliated Entity will automatically set the "Addition of an affiliated entity" amendment type: Image Modified
| Data sheet - Section 2 - List of Participants (Article 8)
| If Affiliated Entities is applicable | AT3 | Addition of an Associated Partner *Consortium Requested amendment | Automatic | Associated Partners | Click on Add New Associated Partner to add a new Associated Partner Image Modified
Search for the PIC you would like to add Image Modified
Select the line of the PIC Image Modified
Add the short name and select the type of start date Image Modified
The new Associated Partner is now flagged as new Image Modified Click on the replace, delete or edit icon to update the new Associated Partner Image Modified Adding a new Associated Partner will automatically set the "Addition of an associated partner" amendment type: Image Modified To link an Associated Partner to a Beneficiary, select the relevant Associated Partner and then select the Beneficiary from the Associated with drop down. Image Modified Image Modified After this, you can click the Undo button to revert back to the previous entry. Image Modified If the Associated Partner is linked to a Beneficiary that is no longer active (i.e. terminated or not acceded), you must manually update the Associated Partner's "Associated with" data. Either by associating with another beneficiary or removing the association.
| Data sheet - Section 2 - List of Participants (Article 9.1) | If Associated Partners is applicable | AT4
| Beneficiary Termination *Consortium Requested amendment
| Automatic | Beneficiaries | Please click here for more information. | Data sheet - Section 2 - List of Participants (The entry will be in strikeout format) | | AT5
| Beneficiary termination (non-accession to the GA) *Commission Initiated amendment (or) *Consortium Requested amendment | Automatic | Beneficiaries | Click on the cross icon to remove the beneficiary that has not signed the accession form (not acceded). Image Modified
Confirm the removal of the beneficiary and its Affiliated Entities. Image Modified The beneficiary is now flagged as not acceded. If the Beneficiary has Affiliated Entities linked to it, they will also be terminated and flagged as not acceded. Image Modified If the Beneficiary has Associated Partners linked to it, they will also be terminated and flagged as not acceded. Image Modified Click on the undo button to undo the removal. This will undo the removal of the Beneficiary and all linked Affiliated Entities and Associated Partners. Image Modified
| Data sheet - Section 2 - List of Participants (Article 32.3.1(a)) |
| AT6
| Removal of an Affiliated Entity *Commission Initiated amendment (or) *Consortium Requested amendment
| Automatic | Beneficiaries - Affiliated Entities | Please click here for more information. | Data sheet - Section 2 - List of Participants (The entry will be in strikeout format) | If Affiliated Entities is applicable
| AT7
| Removal of an Associated Partner *Commission Initiated amendment (or) *Consortium Requested amendment
| Automatic | Associated Partners | Please click here for more information. | Data sheet - Section 2 - List of Participants (The entry will be in strikeout format) | If Associated Partners is applicable
| AT11** | Change of the coordinator | This amendment type is also available after the end date of the *Consortium Requested amendment
For a change of the coordinator, contact the Commission/Agency before preparing your amendment (mandatory) This amendment type is also available after the end date of the project (but NOT after the final payment) or after the termination date | Automatic | Beneficiaries | Click Change coordinator to change the coordinator Image Modified Nominate the new coordinator, select the date they will be effective from and indicate whether you want to terminate the old coordinator Image Modified Enter details of the new primary coordinator contact and click save. Image Modified Changing the coordinator will automatically set the "Change of coordinator" and "Change of annex 1" amendment types: Image Modified In the case when a new coordinator is joining the consortium (i.e. (s)he is not an active beneficiary), the project legal signatory (PLSIGN) has to sign also a Declaration of Honour (DoH) and the Accession Form.
| Data sheet - Section 2 - Coordinator |
| AT12** | Change of the bank account for payments *Consortium Requested amendment
This amendment type is also available after the end date of the project (but NOT after the final payment) or after the termination date This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Coordinator bank account - except JRC (bank account has to be validated in ABAC, otherwise SyGMa won't show it) | Click Select bank account to change bank account Image Modified Enter the last four IBAN digits of the account Image Modified Click on the bank account number appearing and click select Image Modified The new bank account is now displayed. Click Save. Image Modified You can revert back to the original bank account details by clicking the Undo button. Image Modified Changing the bank account will automatically set the "Change of the bank account for payments" amendment type: Image Modified
| Data sheet - Section 4.2 Periodic reporting and payments |
| AT15 | Change of the participant short name | This amendment type can *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer
| Automatic | Partner Summary | Modify the short name of the Beneficiary, Affiliated Entity and/or Associated Partner and save your changes | Image RemovedImage Added You can revert back to the previous short name by clicking the Undo button. | Image RemovedImage Added Changing the short name for a Beneficiary, Affiliated Entity or Associated Partner, will automatically set the "change of the participant short name" type: | Image RemovedImage Added
| Data sheet - Section 2 - List of Participants |
| AT16 | Change of applicable law regime *Consortium Requested amendment
This amendment type is not applicable for FPAs. This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Beneficiaries - Partner Summary | When adding a new Beneficiary that is an International Organisation, you have the option to change the applicable law regime. In the Partner summary screen, click the change button Image Modified Change the applicable law and click OK Image Modified Click save Image Modified In the Amendment Information screen, the amendment type "Change of applicable law regime" will be automatically set. Image Modified
| Data sheet - 5. Consequences of non-compliance, applicable law & dispute settlement forum | If GA options GAO77a & GAO77b are applicable | AT17 | Change of dispute settlement forum *Consortium Requested amendment
This amendment type is not applicable for FPAs. This amendment type can be flagged as Error Amendment by the EU Officer
| Automatic | Beneficiaries - Partner Summary | When adding a new Beneficiary that is an International Organisation, you have the option to change the dispute settlement forum. In the Partner summary screen, click the change button Image Modified Change the dispute settlement and click OK Image Modified Click save Image Modified In the Amendment Information screen, the amendment type "Change of dispute settlement forum" will be automatically set. Image Modified
| Datasheet - 5. Consequences of non-compliance, applicable law & dispute settlement forum | If GA options GAO78 is applicable | AT18 | Change of associated partner link *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Associated Partners | From the Associated Partners screen click on the Associated Partner for which you wish to check/modify the association link. Image Modified Image Modified Click on the pencil icon Image Modifiedto edit/change the associated partner link. Choose the beneficiary to be associated with and set the date of the new association. This can be: - a fixed date,
- the accession date of the new beneficiary (if the association is with a new beneficiary) or
- the termination date of the old beneficiary (if in the past you were associated with a beneficiary that was terminated).
Image Modified Image Modified In the Amendment Information screen, the amendment type "AT18 Change of associated partner link" will be automatically set. Image Modified To undo the association, click the Undo button and Confirm. Image Modified Click History, to view the history of Beneficiary associations for an Associated Partner: Image Modified Image Modified
| Data sheet - 9.1 Associated partners | If Associated partners is applicable | AT21** | Change of Annex 1 (description of the action) *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type is also available after the end date of the project (but NOT after the final payment) or after the termination date
This amendment type can be flagged as Error Amendment by the EU Officer
| - Automatically set as a change resulting from an other type (see column impact on other amendment types)
- Manually set by the PO in all other cases
| Amendment information | The following amendment types will automatically trigger the setting of the "Change of annex 1" amendment type: - AT1: Addition of new beneficiary
- AT2: Addition of an affiliated entity
- AT3: Addition of an associated partner
- AT4: Beneficiary termination
- AT5: Beneficiary termination (non-accession to the GA)
- AT6: Removal of an affiliated entity
- AT7: Removal of an associated partner
- AT11: Change of the coordinator
- AT15: Change of participant short name
- AT50: Change concerning listed equipment
- If a new Annex 1 part B (case 1.a) is added
The following changes of project data will automatically trigger the setting of the "Change of annex 1" type: - Any change to Work Packages
- Any change to Deliverable
- Any change to Milestones
- Any change to Critical Risks
- Any change to Project Reviews
- Any change to recruitments*
- Any change to secondments
- Any change to Infrastructures
- Any change to project abstract
- Any change to staff exchanges
- Any change to Principal Investigator data
- Any change to Projects of Common Interest
*For MSCA-DN projects: The "family allowance" may be amended but only by the EU, via a Commission Initiated amendment, at the end of the project, in the rare case when the maximum grant amount is exceeded. If necessary, edit the date for when the changes will start to apply: - Click on the pencil icon Image Modified
Image Modified Image Modified Show If |
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group | it-administrators, it-view-rights |
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| SYGMA-52373 - SyGMa 23.2, add this info to the list above: - Any change to JU Contributions
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| Annex 1 |
| AT22 | Change of the project name | This amendment type *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | General Information | Change the project title and click save. Image Modified Changing the project title will automatically set the "Change of the project title" amendment type: Image Modified
| Data sheet - 1. General data |
| AT23 | | project acronym the project acronym *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | General Information | Change the project acronym and click save. Image Modified Changing the project acronym will automatically set the " Change of the project acronym " amendment type: Image Modified
| Data sheet - 1. General data |
| AT24 | Change of the project starting date *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer Please note that changing the project start date is NOT allowed and it cannot be edited (it remains read-only) in certain situations like, for e.g. when a REPA (periodic reporting) is ongoing or completed. | Automatic | General information | Edit the project starting date and click Save. Image Modified After this, you can still edit the date by clicking the Undo button. Image Modified When finished, click Save. Changing the project starting date will automatically set the "Change of the project starting date" amendment type: Image Modified
| Data sheet - 1. General data | | AT25
| Change of the project duration | This amendment type *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer Please note that changing the project duration is NOT allowed and it cannot be edited (it remains read-only) in certain situations like, for e.g. when the last REPA or FINA is ongoing or completed.
| Automatic | General information | Edit the project duration and Save . Image Modified After this, you can still edit the date by clicking the Undo button. Image Modified When finished, click Save. Changing the project duration will automatically set the below amendment types: "Change of project duration" "Change of reporting periods" "Changes to Annex 1" Image Modified
| Data sheet - 1. General data | | AT26 | Change of the reporting periods *Commission Initiated amendment (or) *Consortium Requested amendment
Closed reporting periods can NOT be changed This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Reporting periods | Change the reporting period and click save. Image Modified You can revert back to the previous reporting period details by clicking the Undo button. Image Modified To add a new reporting period click Add New Period. Image Modified Changing the reporting periods or the project duration, will automatically set the "Change of reporting periods" type: Image Modified
| Data sheet - 4.2 Periodic reporting and payments |
| AT27 | Change concerning linked actions *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be activated only by the Commission/Agency. This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | GA Information - Linked Actions | Actor amends the Linked Actions data by using the following options: - Add a Linked Action (click on the 'Add New'link)
Image Modified - Edit existing or newly added Linked Action
Image Modified - Remove an existing Linked Action
The removed Linked Actions will not be printed in the document. Image Modified - Delete newly added Linked Action
Image Modified Image Modified - Undo the updates of a specific Linked Action
Image Modified - Undo ALL Linked Action data updates (including added or removed Linked Actions)
Image Modified Image Modified Image Modified
| Data sheet - 1. General data | For projects with Linked Actions enabled in Features configuration (LINKED_ACTIONS.LinkedActions = True) | AT35 | GA/FPA suspension *Consortium Requested amendment
The new SGA projects cannot be signed if the related FPA is suspended. However, the existing SGA's that do have a linked FPA suspended will be unaffected. If the project is not currently "SUSPENDED", any future suspension (previously submitted via an AT35) can be overridden. Therefore, by overriding a future suspension, the later suspension will be cancelled.
| Manually set by the Beneficiary | Amendment information (the type is set directly in the amendment information tab, no change in another SyGMa tab is required) | Select the tick box for type GA/FPA suspension Image Modified Select the pencil icon Image Modifiedto enter the suspension date Image Modified Enter the suspension date, and suspension justification and click OK You have the option to enter the expected suspension end date, but this is optional. Image Modified Click Save Image Modified
| Data sheet - 5. Consequences of non-compliance, applicable law & dispute settlement forum (if Article 31 is shown in the text) |
| AT36 | Resuming the action after GA/FPA | suspension suspension *Consortium Requested amendment
The | The suspension end date cannot be earlier than the suspension start date and later than the project end date or the current date, if the project end date has not been defined. | Manually set by the Beneficiary | Amendment information (the type is set directly in the amendment information tab, no change in another SyGMa tab is required) | Select the tick box for type "Resuming the action after GA suspension" Image Modified Select the pencil icon to enter the suspension end date Image Modified Enter the suspension end date and press "OK" Image Modified
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| AT37 | GA/FPA termination (early termination) *Consortium Requested amendment
| Automatic | Amendment information | Please click here for more information. |
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| AT41** | Change of Annex 2 (estimated budget) *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type is also available after the end date of the project (but NOT after the final payment) or after the termination date
For a change of Annex 2a, contact the Commission/Agency before preparing your amendment (mandatory) This amendment type can be flagged as Error Amendment by the EU Officer For Lump Sum projects, changes of Work Package budget will automatically select AT41 For projects with budget per Reporting Period, changes of costs breakdown of a reporting period will automatically select AT41
| - Automatically set as a change resulting from another type (see column impact on other amendment types)
- Manually set by the PO in all other cases
| Amendment information | The following amendment types will automatically trigger the setting of the "Change of annex 2" amendment type: - AT1: Addition of new beneficiary
- AT2: Addition of an affiliated entity
- AT3: Addition of an associated partner
- AT5: Beneficiary termination (non-accession to the GA)
- AT11: Change of the coordinator
- AT43a: Change of the maximum grant amount (Annex 2)
- Change of any partner cost break down
If necessary, edit the date for when the changes will start to apply: - Click on the pencil icon Image Modified
Image Modified Image Modified | Annex 2 | | AT43a
| Change of maximum grant amount (Annex 2) *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type is not applicable for FPAs. This amendment type can be flagged as Error Amendment by the EU Officer
| Manual | - Project/Beneficiary Financial information
- Amendment information
| The maximum grant amount (Annex 2) is the sum of the requested EU contributions of each individual participant of the project (beneficiary or affiliated entity). The maximum grant amount (Annex 2) cannot be changed directly. If there is a change of requested EU contributions of individual participants and the summary is different, then the maximum grant amount (Annex 2) changes. Image Modified When the maximum grant amount (Annex 2) changes, a blocking message will display informing that the "Change of maximum grant amount (Annex 2)" type is not selected and must be selected manually. Usually there is a reshuffle of the budget between participants aiming not to change the maximum grant amount (Annex 2). Image Modified Image Modified When the maximum grant amount (Annex 2) is changed, the "Change of Annex 2" type will automatically be set. Image Modified The maximum grant amount (Annex2) cannot be higher than the maximum grant amount (award decision). To correct that, the EU Officer needs to follow the steps described below for AT43b. | Change concerning listed equipment | Data sheet - Section 2 - List of Participants & section 3 - Grant - Maximum grant amount, total estimated eligible costs and contributions and funding rate (Article 5) |
| AT43b | Change of maximum grant amount (award decision) *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be activated only by the Commission/Agency. This amendment type can be flagged as Error Amendment by the EU Officer | Manual | - Project Financial information
- Amendment information
| This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the maximum grant amount (award decision). The maximum grant amount (award decision) can be decreased or increased by the EU Officer. Image Modified If the amount is increased, the budgetary commitment should also be increased BEFORE the counter signature of the amendment. Image Modified The change of the maximum grant amount (award decision) will activate the Refresh MIM button. The button that can be used to recalculate the MIM amounts according to the change in the maximum grant amount. Image Modified Changing the maximum grant amount and saving the data will not result in the recalculation of MIM amount(s). Only pressing Refresh MIM will do that (and saving your changes afterwards). The EU Officer can revert back to the previous maximum grant amount (award decision) by clicking the Undo button. Image Modified In the Amendment information screen, the EU Officer will manually check the "Change of maximum grant amount (award decision)" type. Image Modified
| Datasheet - 3. Grant (Article 5.2) |
AT50 |
| AT44a | Change of the contingency reserve *Commission Initiated amendment (or) *Consortium Requested amendment |
This amendment type can be flagged as Error Amendment by the EU Officer. | Automatic | GA OptionsAmendment InformationChange listed equipment In the GA Options screen, click | The AT44a allows the beneficiaries to adjust their budget, by using the contingency reserve to claim extra costs to cover unforeseen cost claims (e.g. currency fluctuations). In the Financial Information screen, the EU Officer only can edit the Contingency reserve field byclicking on the pencil icon Image Modified. | for GAO39 A pop-up will appear for the EU Officer to insert the amount they wish to claim. Image Added To see the maximum amount by which he/she can increase the maximum grant amount (Annex 2), the EU Officer has to hover over the information icon Image Added corresponding to the contingency reserve field. The sum of max grant amount (Annex 2) and the Contingency Reserve not yet activated cannot be higher than the max grant amount (award decision). Image Added Then, the EU Officer clicks on OK and the system displays the modified amount on the screen. Image Added Click Save. This action will trigger the automatic selection of the AT44a clause. Image Added The contingency reserve field is then displayed in the Project Summary screen (not editable): Image Added The EU Officer can also cancel the action by clicking on the undo icon Image Added. Image Added The Beneficiary has read-only view: - Financial Information screen:
Image Added The EU Officer has | to edit the listed equipmentImage Removed Change the List of equipment and click OK Image Removed Click save Image Removed In the Amendment Information screen, the amendment type "Change concerning listed equipment" will be automatically set. Image Removed You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, click the pencil icon Image Removed Image Removed Enter the effective date and click OK. Image Removed Data sheet - 3. Grant - Cost eligibility options (Article 6.2.C.2) | If GA Options GAO39 is applicable and selected | AT51 | Change concerning unit costs/contributions (Annex 2a) | Manual | EU/Beneficiaries - Amendment Information | In the Amendment Information screen select manually the amendment type "AT51 Change concerning unit costs/contributions (Annex 2a)". Image Removed Click save Image Removed You have the option to set the effective date but it is not mandatory. If the effective date is not set, the | amendment change will take effect on the entry into force date of the amendment. |
Image Removed - To set the effective date,
| click icon- icon Image Modified
| Image RemovedImage Added | and Image RemovedImage Added |
Click save Image Removed No document upload is necessary. The Annex 2a will be automatically generated. n/a | n/a | AT51a | Change concerning customised unit costs/contributions (Annex 2b) This amendment type is not applicable for FPAs | Data sheet - 3. Grant (Article 5.2) | If GA Options GAO19 is applicable and selected. | AT44b | Activation of the contingency reserve *Commission Initiated amendment (or) *Consortium Requested amendment |
This amendment type can be flagged as Error Amendment by the EU Officer. | Automatic | Beneficiaries - In the Financial Information screen, change the unit cost/contribution as required Image Removed Click save Image Removed In the Amendment Information screen, the amendment types "AT51a Change concerning customised unit costs/contributions (Annex 2b) and AT41 Change of Annex 2" will be automatically set. You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. Image Removed To set the effective date, click the pencil icon Image Removed Image Removed Enter the effective date and click OK. Image Removed Click save Image Removed Click the documents button and upload Annex 2b Image Removed Image Removed | Data sheet - 3. Maximum grant amount, total estimated eligible costs and contributions and funding rate (Article 6.2.D.X Option 5) | Only for programmes with customised unit costs/contributions (HE Research Infrastructure unit cost, AMIF EMN etc) | The AT44b clause is used to activate the contingency reserve amount and therefore increase the maximum grant amount (Annex 2), as set out in the Data sheet. If AT44b is activated, the following formula applies: Maximum grant amount (Annex 2) + Contingency reserve - Activation of the contingency reserve < Maximum grant award decision. Then, several rules apply: - the Activated Contingency Reserve amount:
- cannot be higher than the contingency reserve
- cannot be a negative number
- cannot be decreased
- in case of an increase of the Activated Contingency Reserve, then, in the same amendment, there should be an increase of the Maximum grant amount (Annex 2) by, at least, an equal amount.
In the Financial Information screen, the EU Officer only can edit the Activated contingency reserve, by clicking on the pencil icon Image Added. Then, a pop-up will appear for the EU Officer displaying the: - Activated contingency reserve: the current amount activated, editable (by the EU Officer). This amount can only be increased.
- Changed in this amendment: the amount of the contingency reserve activated in the current amendment.
The Activated Contingency Reserve is never higher than the Contingency Reserve. When the changed amount has been entered, click OK. Image Added The newly modified amount is displayed on the screen. Image Added Then click Save. This action will trigger the automatic selection of the AT44b clause. Image Added The EU Officer can also cancel the action by clicking on the undo icon Image Added. Image Added The Beneficiary has read-only view: - Financial Information screen:
Image Added The EU Officer has the option to set the effective date but it is not mandatory. If the effective date is not set, the change will take effect on the entry into force date of the amendment. - To set the effective date, select the pencil icon Image Added
Image Added - Enter the effective date and click OK.
Image Added
| Data sheet - 3. Grant (Article 5.2) | If GA Options GAO19 is applicable and selected. | AT50 | Change concerning listed equipment (Only for programmes with depreciation and full purchase cost option) *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | - GA Options
- Amendment Information
| Change listed equipment In the GA Options screen, click the pencil iconImage Added for GAO39 to edit the listed equipment Image Added Change the List of equipment and click OK Image Added Click save Image Added In the Amendment Information screen, the amendment type "Change concerning listed equipment" will be automatically set. Image Added You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, click the pencil icon Image Added Image Added Enter the effective date and click OK. Image Added
| Data sheet - 3. Grant - Cost eligibility options (Article 6.2.C.2) | If GA Options GAO39 is applicable and selected | | Change concerning unit costs/contributions (Annex 2a) *Commission Initiated amendment (or) *Consortium Requested amendment For a change of Annex 2a, contact the Commission/Agency before preparing your amendment (mandatory) This amendment type can be flagged as Error Amendment by the EU Officer | Manual | EU/Beneficiaries - Amendment Information | In the Amendment Information screen select manually the amendment type "AT51 Change concerning unit costs/contributions (Annex 2a)". Image Added Click save Image Added You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. Image Added To set the effective date, click the pencil icon Image Added Image Added Enter the effective date and click OK Image Added Click save Image Added No document upload is necessary. The Annex 2a will be automatically generated.
| n/a | n/a | | Change concerning customised unit costs/contributions (Annex 2b) *Commission Initiated amendment (or) *Consortium Requested amendment
For a change of Annex 2b, contact the Commission/Agency before preparing your amendment (mandatory) This amendment type is not applicable for FPAs This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Beneficiaries - Financial Information | In the Financial Information screen, change the unit cost/contribution as required Image Added Click save Image Added In the Amendment Information screen, the amendment types "AT51a Change concerning customised unit costs/contributions (Annex 2b) and AT41 Change of Annex 2" will be automatically set. You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. Image Added To set the effective date, click the pencil icon Image Added Image Added Enter the effective date and click OK. Image Added Click save Image Added Click the documents button and upload Annex 2b Image Added Image Added
| Data sheet - 3. Maximum grant amount, total estimated eligible costs and contributions and funding rate (Article 6.2.D.X Option 5) | Only for programmes with customised unit costs/contributions (HE Research Infrastructure unit cost, AMIF EMN etc) | AT55
| Change of the prefinancing *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be activated only by the Commission/Agency No payment letter will be generated after an increase of the pre-financing amount. This amendment type can be flagged as Error Amendment by the EU Officer
| Automatic | Financial information | This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the prefinancing. The EU Officer can change the amount/percentage of the pre-financing as for them the data is editable. Image Added The entries for paid prefinancing, at the project level, and the entries for processed prefinancing guarantee, at the Beneficiary level, are locked (i.e. not editable or recalculated). The prefinancing amounts can be updated if they are already paid, as long as the associated periodic reporting has not been started yet. Once the periodic reporting has started, no amount updates are allowed anymore and the amendment will be rejected. Image Added Image Added Once an interim payment has been processed, the system disables the possibility to add any pre-financing entries. If the first pre-financing is paid, but the associated periodic reporting (REPA) has not been launched, then the first pre-financing will be locked, however allowing the possibility to be unlocked. Image Added After a periodic reporting (REPA) is launched for the first pre-financing, this pre-financing is permanently locked, together with the following one (if applicable). In multi-prefin projects, the number of prefinancing installments can be increased by the EU Officer by pressing the Add prefinancing button. Image Added If MIM applies, one MIM entry will be displayed together with each prefinancing entry. In that case, if a new prefinancing is added, edited or is removed (by clicking Image Added), a Refresh MIM button is generated. Image Added The same button will appear if a change in the maximum grant amount (award decision) is (also) applied. Image Added Press the Refresh MIM button to recalculate the MIM amount(s) in relation to your changes. To recalculate the MIM amount(s) you must press the Refresh MIM button. Only saving your changes will not result in the recalculation of MIM amount(s). You can revert your changes to the latest saved data by clicking the Undo button. Image Added Updating prefinancing will automatically set the "Change of the prefinancing" amendment type: Image Added
| Data sheet - 4.2 Periodic reporting and payments (Article 22)
| If pre-financing is applicable (Mono or Multi) | | Change of the MIM contribution *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be activated only by the Commission/Agency This amendment type is not applicable for FPAs This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Financial Information | This data cannot be edited: the change in the MIM amounts results from the change in pre-financing and/or the change in maximum grant amount (award decision). The prefinancing amounts can be updated if they are already paid, as long as the associated periodic reporting has not been started yet. Once the periodic reporting has started, no amount updates are allowed anymore and the amendment will be blocked.
You may check the MIM amount(s) by going to the Financial Information screen: Image Added If MIM applies, one MIM entry should be displayed together with each prefinancing entry. Image Added In the Amendment Information screen, the amendment type "AT56 Change of the MIM contribution" will be automatically set. Image Added
| Data sheet - 4.2 Periodic reporting and payments (Article 22) | Only for programmes with MIM (for e.g. HORIZON, RFCS) | AT57a
| Change of the pre-financing guarantee *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be activated only by the Commission/Agency This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Beneficiaries / Partner - Financial information | This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the pre-financing guarantee. The EU officer will change the amount of the pre-financing guarantee (tick the box and introduce the value of the required amount (by default, the box is not flagged). Image Added The EU officer can undo the changes made to the Pre-financing guarantee by clicking the Undo button. Image Added When the pre-financing guarantee is changed, the "Change of the pre-financing guarantee" type will automatically be set. Image Added
| Data sheet - 4.2 Periodic reporting and payments (Article 22.3.4)
| If pre-financing guarantee is applicable | AT57b | Change of joint and several liability of beneficiaries *Commission Initiated amendment (or) *Consortium Requested amendment This amendment type can be flagged as Error Amendment by the EU Officer. | Automatic The AT57 is reserved for exceptional cases and is open only to the EU. | GA Options
The AT57b is used to add joint and several liability of Beneficiaries, if requested by the EU. This amendment clause can be used only if the GA073 option is applicable for the Grant Agreement (GA). | In the GA Options screen, click on the pencil icon Image Addedcorresponding to GAO73 to edit Joint and several liability of beneficiaries: Image Added A pop-up window appears to select one of the following options: - 'Limited liability'
'Unconditional' 'Individual'
Image Added Once the new option is selected, click on OK. Then click on Save. If the new option selected is different than the previous one from the GA, the Amendment clause AT57b will be selected in the Amendment information screen. Image Added This amendment type can be unselected, in case of a mistake or if the decision to change the option in force with a different one is taken. | Data Sheet - Section 4.4, Articles 22.2, 22.4 | If GA Options GAO73 is applicable and selected. | AT58 | Change of the non-profit rule *Commission Initiated amendment (or) *Consortium Requested amendment |
AT55Change of the prefinancing This amendment type can be activated only by the Commission/Agency No payment letter will be generated after an increase of the pre-financing amount. This amendment type can be flagged as Error Amendment by the EU Officer Automatic | Financial information | This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the prefinancing. The EU Officer can change the amount/percentage of the pre-financing as for them the data is editable. Image Removed The entries for paid prefinancing, at the project level, and the entries for processed prefinancing guarantee, at the Beneficiary level, are locked (i.e. not editable or recalculated). The prefinancing amounts can be updated if they are already paid, as long as the associated periodic reporting has not been started yet. Once the periodic reporting has started, no amount updates are allowed anymore and the amendment will be rejected. Image Removed Image Removed In multi-prefin projects, the number of prefinancing installments can be increased by the EU Officer by pressing the Add prefinancing button. Image Removed If MIM applies, one MIM entry will be displayed together with each prefinancing entry. In that case, if a new prefinancing is added, edited or is removed (by clicking Image Removed), a Refresh MIM button is generated. Image Removed The same button will appear if a change in the maximum grant amount (award decision) is (also) applied. Image Removed Press the Refresh MIM button to recalculate the MIM amount(s) in relation to your changes. To recalculate the MIM amount(s) you must press the Refresh MIM button. Only saving your changes will not result in the recalculation of MIM amount(s). You can revert your changes to the latest saved data by clicking the Undo button. Image Removed Updating prefinancing will automatically set the "Change of the prefinancing" amendment type: Image Removed Data sheet - 4.2 Periodic reporting and payments (Article 22) If pre-financing is applicable (Mono or Multi) | AT56 | Change of the MIM contribution This amendment type can be activated only by the Commission/Agency This amendment type is not applicable for FPAs This amendment type can be flagged as Error Amendment by the EU Officer Automatic | Financial Information | This data cannot be edited: the change in the MIM amounts results from the change in pre-financing and/or the change in maximum grant amount (award decision). The prefinancing amounts can be updated if they are already paid, as long as the associated periodic reporting has not been started yet. Once the periodic reporting has started, no amount updates are allowed anymore and the amendment will be blocked. You may check the MIM amount(s) by going to the Financial Information screen: Image Removed If MIM applies, one MIM entry should be displayed together with each prefinancing entry. Image Removed In the Amendment Information screen, the amendment type "AT56 Change of the MIM contribution" will be automatically set. Image Removed Data sheet - 4.2 Periodic reporting and payments (Article 22) | Only for programmes with MIM (for e.g. HORIZON, RFCS) | AT57aChange of the pre-financing guarantee
This amendment type can be activated only by the Commission/Agency This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Beneficiaries / Partner - Financial information | - GA Options
- Amendment Information
| This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the | prefinancing guaranteeThe In the GA Options screen, the EU officer will | change the amount of the pre-financing guarantee (tick the box and introduce the value of the required amount (by default, the box is not flagged).Image Removed The EU officer can undo the changes made to the Pre-financing guarantee by clicking the Undo button. Image Removed When the pre-financing guarantee is changed, the "Change of the pre-financing guarantee" type will automatically be set. select the tick box for GA065 Non profit rule (Data Sheet 4.2) and click save Image Added Image Added In the Amendment Information screen, the amendment type "Change of the non-profit rule" will be automatically set. Image Added The EU officer will have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, select the pencil icon Image Added Image Added Enter the effective date and click OK. Image Added | Image Removed | Data sheet - 4.2 Periodic reporting and payments (Article 22.3.4 ) | If | pre-financing guarantee is applicableGA Options GA065 is applicable and selected | AT59 | Change of the list of CFS exempted participants (CFS waive) *Commission Initiated amendment (or) *Consortium Requested amendment |
AT58 | Change of the non-profit rule
This amendment type can be activated only by the Commission/Agency
| This amendment type can be flagged as Error Amendment by the EU OfficerAutomatic | - GA Options
- Amendment Information
| This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the non-profit rule. In the GA Options screen, the EU officer will select the tick box for GA065 Non profit rule (Data Sheet 4.2) and click save Image Removed Image Removed In the Amendment Information screen, the amendment type "Change of the non-profit rule" will be automatically set. Image Removed The EU officer will have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, select the pencil icon Image Removed Image Removed Enter the effective date and click OK. Image Removed | Data sheet - 4.2 Periodic reporting and payments (Article 22.3.4 ) | If GA Options GA065 is applicable and selected | AT59Change of the list of CFS exempted participants (CFS waive) This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | Beneficiaries - Financial Information | This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the CFS flag. The CFS flag can be changed for a Beneficiary or an Affiliated Entity by the EU Officer. Image Added When the CFS waive flag is changed, the "Change of the list of CFS exempted participants (CFS Wave)" type will automatically be set. Image Added
| Data sheet - 4.3 Certificates (Article 24) | If CFS is applicable | AT60** | Change due to errors/mistakes *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type is also available after the end date of the project (but NOT after the final payment) or after the termination date This amendment type can be activated only by the Commission/Agency This amendment type can be flagged as Error Amendment by the EU Officer
| On demand by EU (the PO needs to request the Service Desk to enable the clause) |
| This amendment type is used in the exceptional cases when errors/mistakes need to be corrected and the option to select the applicable clause as an error amendment is not available: Image Added |
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| | Correct Annex 5 *Commission Initiated amendment (or) *Consortium Requested amendment
This | This amendment type can be activated only by the Commission/Agency
| This amendment type can be flagged as Error Amendment by the EU OfficerAutomatic | Beneficiaries - Financial Information | This data cannot be edited by the Consortium. Please ask your EU officer to apply the necessary changes to the CFS flag. The CFS flag can be changed for a Beneficiary or an Affiliated Entity by the EU Officer. Image Removed When the CFS waive flag is changed, the "Change of the list of CFS exempted participants (CFS Wave)" type will automatically be set. Image Removed | Data sheet - 4.3 Certificates (Article 24) | This amendment type can be flagged as Error Amendment by the EU Officer | Manual |
| This amendment type is used to correct the Annex 5 Image Added You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, click the pencil icon Image Added Image Added Choose the effective date and click OK Image Added | If CFS is applicable |
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| AT72a | Change of blended finance investment component (Only for programmes with blended finance single action) *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer | Automatic | - GA Options
- Amendment Information
| In the GA Options screen, click the pencil iconImage Modified for GA090 to edit the blended finance investment component Image Modified Change the investment component amount and click OK Image Modified Click save Image Modified In the Amendment Information screen, the amendment type "AT72a Change of blended finance investment component" will be automatically set. Image Modified You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, select the pencil icon Image Modified Image Modified Enter the effective date and click OK. Image Modified
| Data sheet - 1. General data (Article 1, 3, Annex 6) | If GA Options GA090 is applicable | AT72b | Change of Annex 6 (Only for programmes with annex 6) *Commission Initiated amendment (or) *Consortium Requested amendment
This amendment type can be flagged as Error Amendment by the EU Officer | Manual | Amendment Information | In the Amendment Information screen, select the tick box for AT72b Change of Annex 6 and click save Image Modified You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, select the pencil icon Image Modified Image Modified Enter the effective date and click OK Image Modified Click Save Image Modified Click the documents button and upload Annex 6 Image Modified Image Modified
| Data sheet - 1. General data (Article 1, 3, Annex 6) | Only for programmes with blended finance (single action) Used by HE EIC Accelerator Blended Finance | | Transfer of the Grant Agreement to another granting authority *Commission Initiated amendment
This amendment type can be activated only on demand of the Commission/Agency. This amendment type can be flagged as Error Amendment by the EU Officer | On demand by EU (the PO needs to request the Service Desk to enable to clause) | GA Information | By selecting this amendment clause the following fields will become editable in the GA Information screen: | Image Removed Image Added
- All changes are done by selecting another Granting Authority Service via the 'Change' link (no "undo" button available on the screen).
The hyperlink next to Granting Authority Service: 'Change' is displayed and can be edited ONLY if AT 101 is selected. | Image RemovedImage Added | Image RemovedImage Added - Granting Authority Service
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Image Added Image Modified You have the option to set the transfer date but it is not mandatory. If the transfer date is not set, the amendment will take effect on the entry into force date. - To set the transfer date, click the pencil icon Image Modified
Image Modified - Enter the transfer date and click OK.
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This amendment clause has to be signed by: - the Authorising Officer requesting the transfer
- the Authorising Officer to whom the GA is transferred
- the Consortium
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Amendment type no. | Amendment type | Automatic/manually selected | Relevant SyGMa tab | | Relevant GA articles | Applicability |
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AT42 (line greyed out) | Change of the project funding rate(s)
AT42 is reserved for exceptional cases and is open onlyto the EU. This amendment type can be flagged as Error Amendment by the EU Officer.
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| Consortium changes can impact the funding rate only in EU programmes that exceptionally allow for several funding rates at participant-level (i.e. different funding rates for different beneficiaries/affiliated entities); the clause will therefore only be activated in specific situations and for certain types of actions only. | AT42 serves to lower or raise the funding rate for costs in Article 5.3. |
| AT51d (line in yellow) | Change concerning the complex funding rate calculator (Annex 2e) *Commission Initiated amendment (or) *Consortium Requested amendment For a change of Annex 2e, contact the Commission/Agency before preparing your amendment (mandatory) |
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Amendment type no. | Amendment type | Automatic/manually selected | Relevant SyGMa tab | | Relevant GA articles | Applicability |
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AT60 | Change due to errors/mistakes This amendment type is also available after the end date of the project (but NOT after the final payment) or after the termination date This amendment type can be activated only by the Commission/Agency This amendment type can be flagged as Error Amendment by the EU Officer |
On demand by EU (the PO needs to request the Service Desk to enable to clause) | This amendment type is used in the exceptional cases when errors/mistakes need to be corrected and the option to select the applicable clause as an error amendment is not available: Image Removed AT60gc | Correct Annex 5 This amendment type can be activated only by the Commission/Agency This amendment type can be flagged as Error Amendment by the EU Officer | Manual | . | Contact the Project Officer before preparing your amendment (mandatory). |
| AT51d serves to update the complex funding rate calculator due a change of circumstances in the action.
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| AT65 (line greyed out) | Change via general manual amendment clause *Commission Initiated amendment (or) *Consortium Requested amendment
| AT65 is open only to the EU. Contact the EU Officer in case of an issue. We will instruct you how to proceed. |
| AT65 is a general default clause to allow for manual amendments (for which there is no automated amendment clause). | |
| AT71 | Change of the progress reporting schedule (Only for programmes with progress reporting) *Commission Initiated amendment (or) *Consortium Requested amendment |
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This amendment type is used to correct the Annex 5 Image Removed You have the option to set the effective date but it is not mandatory. If the effective date is not set, the amendment will take effect on the entry into force date. To set the effective date, click the pencil icon Image Removed Image Removed Choose the effective date and click OK Image Removed |
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