Other Projects

Other Projects is a tab for non-SyGMa grant beneficiaries, which allows project officers to encode project results and eventually submit and publish them in the Horizon results platform.

The remote tab allows creating results for “other” projects, namely those that are not available in the current implementation of the F&T portal. The concerned users, i.e. those who have a role assigned within the section, will see an additional tab under the left-side navigation menu, labelled Other Projects.

Roles within Other Projects

Each user has one of the following roles, which gives them the following privileges per role:

Other Projects page

• Project ID,
• Project title,
• Beneficiary organisation,
• Programme the project belongs to,
• Number of registered results.

On each project line, there is a three dots menu button on the right. Which actions are available to you depends on the role you have been given within the system.

If you are a programme leader or programme leader assistant, you also see a +Add button on the upper right corner, next to the help button, that allows you to create a new project:

How to create a new project

Programme leaders or their assistants can create new projects and nominate a project leader for each project.
On Other Projects page, click on the +Add button:

You are then presented with a form to fill in with the identification details of the project, the programme it belongs to, and the organisation conducting it.

After you have entered the project ID and title, you must select the programme it belongs to: click on the double arrows to see the drop down list. Select the programme:

The next field is the organisation Participant Identification Code (or PIC). If your organisation does not have a PIC yet, click on the link to register it:

When you have entered the PIC code and clicked on the search icon, the organisation name automatically appears in bold capitals:

You must now nominate a project leader:

The person mentioned as project leader will then be notified by email of their nomination:

That project leader will then be able to nominate project leader assistants.

When all fields are completed, click on Save:

You are then redirected to Other Projects page, where your newly created project now appears in the list.

Notes:

• • • The system does not allow you to delete projects for which at least one result exists.

How to nominate a project leader assistant

If you have the necessary rights, select Manage Project leader assistants from the three dots drop-down menu of the project line.

You arrive on the Manage Project leader assistants page. Click on the +Add button.

A pop-up window appears, where you enter the person’s details. Click on OK to confirm.

You now see two rows of assistants on the page.

How to revoke a project leader assistant

From the Manage Project leader assistants page, click on the revoke button of the line corresponding to the assistant you want to revoke:

A pop-up window appears. Click on OK to confirm.

How to nominate a programme assistant

If you are a programme leader and you wish to nominate a programme leader assistant, click on the button Manage Programme leader assistants:

You arrive on the Manage Programme leader assistants page, which shows the list of assistants and their details, including their ECAS ID. Click on the +Add button.

A pop-up window appears. Fill in the fields and select a programme from the drop-down list. Finally, click on OK:

The assistant will be notified by email and automatically receive an EU Login. The newly nominated programme leader assistant now appears in the list:

How to revoke a programme assistant

Programme leaders have the possibility to revoke programme leader assistants by clicking on the revoke button from the Actions column:

You will be asked to confirm by clicking on OK.

How to create project results

Project leaders and project leader assistants are able to create project results.
On Other Projects page, select Project results from the three dots drop down menu of the corresponding project.

You arrive on the Project results page for that project.

Click on the +Add button.

You now arrive on the page where you can enter the elements of the project results. For more information on recording a project result, please see Step 2: Filling in the form to create your result profile — definition & explanation of each field.

How to manage project results

Depending on the role you have, you will be able to see project results in different status, and perform different actions from the three dots menu button drop down menu:

On Other Projects page, click on the three dots button and select Project results:

You arrive on the Project results page, which shows the results ID, title, status and when was the last update:

Click on the three dots menu button to see which actions are available to you. In the example below, the user may view/republish the results or unpublish a result with the status Published:

You can now view the results:

When you scroll down the page, you see more information:

You can also Unpublish or Republish the results: