EU Funding & Tenders Portal

F&T Portal IT How To

IT How To


Table of contents


Getting Started


My profile

My profile is one of the sections available under the left-side navigation menu in the Funding & Tenders Portal.


In My profile -> F&T user profile, you have the possibility to create your profile; please bear in mind that it is optional. You can decide to make it public or not.

When creating the Person Profile, the Portal will already retrieve all your details as a Portal user (i.e. data linked to EU Login account and its activity in the Portal). Besides those details provided by the Portal, My profile -> F&T user profile contains some sections that you can complete with further details, such as details regarding your employment history, expertise areas, etc.

My profile -> F&T user profile aims at establishing a network among the different users of the Portal who wish to interact amongst themselves in search of project partners. This functionality works in the same line as it is available now at the level of the organisation via the Partner Search functionality, offering their expertise or looking for expertise of other users for participation in new funding opportunities.


Important for experts

My profile is NOT your expert profile, which you will still manage via Expert profile as usual. It is an additional profile on your person as a user and not connected to your services as expert for the EU. Both profiles will be linked, so no matter if you change the data in your expert profile or in your person profile, the change will be visible in both.

Sharing your profile

The visibility of the details is indicated by the eye-shaped icons: a yellow icon means that the detail is visible, and a grey icon means that it is not visible. By default, all details are set as not visible:


To make the profile public, or reverse it, you have to click the buttons at the bottom of the page:


When published, you will see an Unpublish button (1) instead of the Save draft button. Also, (un)publishing toggles the information on top of the tabs (2). 


Before making your profile public, please do not forget to review all sections and make the different elements you wish to share visible by clicking on the eye icon.
Kindly note that it may take a couple of minutes before the changes are actually visible in the Partner Search.

There is a setting not only at detail level but also at each section level (to hide or publish the whole section itself):

Import data from OrcID

Kindly note that users (mainly researchers) having a profile, and not being also experts, have the possibility to automatically import some data from OrcID, without being necessary to go to each tab and add it. You do not see this button if you have already an expert profile in the Portal, since the My person profile will show already the data you have entered in your expert profile: 

Clicking on Import from OrcID, enter an orcID and then press Search.

If there is already an OrcID present in this particular saved profile,  a warning will be displayed that you are trying to import another OrcID that the one already exists:

Otherwise, all the information which will be imported for this particular orcID, will be displayed. Click on Import and for confirmation YES, Import has to be clicked again.



A confirmation message appears that the import of the OrcID info was successful.

On the About me, Education and Work experience pages, the new information imported from the OrcID appears:

My Person Profile creation

My Person Profile consists of the following tabs, sections and contextual information to be edited by clicking on the Edit button:

About me

This tab is dedicated to your personal information.


For users, having an expert profile in our systems, it is important to know that their data will automatically be merged here. Some of the data are mandatory depending on the terms of use of the expert profile, but can be hidden to the public profile using the visibility settings.

This tab includes the following sections:

  • Personal details: contextual information with various editable fields and subfields.

Please note that some of the information provided here, is specific for this section, and other information corresponds to the rest of sections/tabs in the profile. Thus, by filling in this section, you are, actually, filling almost the whole profile at once.

Pressing on Edit, a popup appears, including the already encoded data, where all the fields can be edited.


  • Contact details : postal address, email, etc.

Kindly note that you do not need to publish your contact details, if you don't wish to, since other users will be able to get in contact with you anonymously via the Portal without disclosure of personal contact details.

  • Languages: you might have several languages in your profile, but only the Main Language can be published for the moment. It is automatically deducted from your input (mother tongue / proficiency level).


  • Areas of expertise: keywords you entered for your profile. You can select multiple keywords (max. 20) from the drop-down list or create them if not available in the list (just type it and click Enter, and then, click Save & Close to confirm)



  • Identifiers: You can input any of your personal identifiers, to be chosen among the 6 pre-filled types. These are external to the EU, except the Expert ID.


Identifiers are by nature unique: only one of each type is allowed. Additional identifiers can be input freely using "Other ID".

  • Professional links (or CV links): link to your other public profiles (i.e. Linkedin, Twitter, …). You can freely enter the URL of other personal pages. use the +Add button to add an additional link, or the bin icon to remove a link. Click on Save to go back to the tab.


Education


This tab is dedicated to your education. Click on +Add to add a new entry, or the Edit button to edit an existing one. 

The entries contain the following editable fields:


Work experience

This tab is dedicated to your work experience.

Next to Work details, click on Edit to provide you professional profile. Select the profile that best suits you from the list.

Click on the +Add button to add a new entry, or on Edit to edit an existing one:


The following fields are editable:

 

Publications

This tab is dedicated to your publications:


Pressing on +Add, you need to provide your DOI (Digital Object Identifier, www.doi.org), search for it and save it.

If your publication does not have a DOI, click on the Publication does not have a DOI link and encode the metadata for your publication manually as shown in the screenshot here below:

My Organisation(s)

This tab is dedicated to the organisations with which you have collaborated and it is automatically populated with the data coming from My Organisation(s) under the left-side navigation menu:

EU Funding

This tab is dedicated to the projects in which you have had a role in and it is automatically populated with data under Projects under the left-side navigation menu:

Note that details under this tab cannot be modified, but only made visible or hidden from the public profile. 

Recommendation system

The ‘Topics recommended for you‘ on a public page can be managed by this Recommendation system tab. If you consent that you want to see the recommendation, recommended topics, you can enable it from here and will be shown on public pages. If you decide to withdraw the consent, this particular section is not showed in the public pages.

If you click on Enable, a popup appears, where the checkbox has to be ticked, then click on Save and the information permitted will be shown.

If you do not want this anymore, click Disable, then Yes, withdraw.

Additional tabs: PCM and NCPM

The following two tabs are visible only if you have specific roles:

Programme Committee Members (PCM)

The PCM tab displays the Programme Committee Members (PCM) information, when applicable; it will not show if you do not have a programme committee member role.
Depending on your role, you may add or modify the information of your organisation by clicking on the Edit button on the right:

This will take you to the PCM Register landing page:


In the PCM Register page, the following data needs to be filled in:

  • Organisation name
  • Address
  • Postal code
  • City
  • Country
  • Telephone
  • MS Teams email address
  • Website

 

For more information on PCM Register, please see PCM Register.

When you have received a PCM role, you will need to provide Consent (by clicking on it) to share your personal data as part of your person profile:


After having given your consent to share your personal data, you have the possibility to remove your consent to stop publishing the PCM tab content:

National Contact Point Management (NCPM)

The NCPM tab displays the National contact Points (NCP) information, when applicable; it will not show if you do not have a national contact point role. 

Depending on your role, you may add or modify the information of your organisation by clicking on the Edit button on the right:


This will take you to the NCPM Register landing page:


In the NCP Register page, the following data can be edited:

  • Organisation name
  • Address
  • Postal code
  • City
  • Country
  • Telephone
  • MS Teams email address
  • Website

See NCPM Register for more information.

When you have received a NCP role, you will be able to Change privacy settings (by clicking on it) to share or not your personal data as part of your person profile: