List of notifications per business process
The table below offers you an overview of the Portal Notification Service (PNS) messages, grouped by business process, and of their recipients' roles.
In order to comply with personal data protection requirements, the messages are sent by the system individually, to each recipient, and not as group e-mails to all concerned users. This way, no personal data of other recipients are disclosed.
Some of the users will be notified for information purposes only, while others will be asked to take action. In the table, the roles who receive the e-mails only for information are marked with FI (For Information) and those who need to take on an action task with FA (For Action).
Legend:
- FA = For Action
- FI = For Information
- FA/FI = addressed to all users having this role
- FA/FI (task) = addressed to all users having this role of the organisation(s) that have this task
- FA/FI (co) = only addressed to users having this role in the coordinating organisation
- FA/FI (t) = addressed to all users having this role of the terminated organisation
- FA/FI (a) = addressed to all users having this role of the audited organisation
- FA/FI (a, ap) = addressed to all users having this role of the audited organisation in the audited projects;
- FA/FI (a, MB) = addressed to all users having this role of the Main Beneficiaries (if the Audited PIC is a Third Party in the project)
- FA/FI (a, universal takeover) = addressed to all users having this role of the universal takeover beneficiary (if the audited PIC had an universal takeover* to it in the project)
- FA/FI (a, partial takeover) = addressed to all users having this role of the partial takeover beneficiary (if the audited PIC had a partial takeover** to it in the project)
* Universal takeover: In all the projects where the PIC is Beneficiary, it is replaced by another PIC. This PIC is the one that receives the universal takeover.
** Partial takeover: this is the same as an universal takeover, but in this case the replacement of the PIC is not in all projects where it is beneficiary. In some projects it will remain beneficiary, in some others it will be replaced by the PIC that receives the partial takeover.
| Subject | Comments | Role | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project | Project Financial Signatory (PFSIGN) | Legal | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
| Project Officer - Coordinator/Reviewer/Rapporteur messaging | ||||||||||||
| New message from the Project Officer | FA | FA *Experts | FA *Experts | |||||||||
| New message from the Coordinator | FA | FI | ||||||||||
| New message from the Reviewer | FA | FI | ||||||||||
| New message from the Rapporteur | FA | FI | ||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), AFIount Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Proposal Management & Grant Agreement Preparation | ||||||||||||
| Request for additional information about your proposal | FA | FI | ||||||||||
| Request for additional information about your project | FA | FI | ||||||||||
Results of stage 1 evaluation of a 2-stage call | FA | FI | FI | |||||||||
| Evaluation results | Ranking results | FA | FI | FI | ||||||||
| Evaluation results after step 1 evaluation | FA | FI | ||||||||||
| Evaluation results after step 2 evaluation | FA | FI | ||||||||||
| Evaluation results after step 3 evaluation | FA | FI | ||||||||||
| Evaluation results | Rejection decision | FA | FI | FI | ||||||||
| Start of grant preparation | FA | FI | FI | |||||||||
| Evaluation results and start of grant preparation | FA | FI | FI | |||||||||
| Request to update your Grant Agreement preparatory data | FA | |||||||||||
| Declaration of Honour: Signature required | FI | FA (task) | ||||||||||
| Declaration of Honour required for Linked Third Party | FI | FA (task) | ||||||||||
| New Declaration of Honour | FI | FA (task) | ||||||||||
| New Declaration of Honour needed for Linked Third Party | FI | FA (task) | ||||||||||
| Declaration on joint and several liability of linked third parties | FI | FA (task) | ||||||||||
| New Declaration on joint and several liability of linked third parties | FI | FA (task) | ||||||||||
| Request to sign the Grant Agreement | FI | FA (co) | ||||||||||
| Request to sign a new version of the Grant Agreement | FI | FA (co) | ||||||||||
| The coordinator has signed the Grant Agreement | FA | FA | FI | |||||||||
| The coordinator has refused to sign the Grant Agreement | FA | FA | FI | |||||||||
| Grant Agreement has been signed by the EU Services | FA | FI | FI (co) | |||||||||
| Request to sign your accession form for the Grant Agreement | FI (task) | FA (task) | ||||||||||
| Reminder to sign the Accession form for Grant Agreement | FA | FI (co) | ||||||||||
| Accession Forms for Grant Agreement have been signed | FA | FI | ||||||||||
| Request to indicate agreed project start date | FA | FI | FI (co) | |||||||||
| Request to sign administrative arrangement (JRC) | FI (task) | FA (task) | ||||||||||
| Grant Agreement preparation termination – Reminder | FA | FI | FI | |||||||||
| Grant Agreement preparation termination – Second reminder | FA | FI | FI | |||||||||
| Grant Agreement preparation terminated | FA | FI | FI | |||||||||
| Ethics appraisal report published | FA | FI | ||||||||||
| Ethics information was validated and one or more requirements demand your attention | FA | FI | ||||||||||
| Security appraisal report published | FA | FI | ||||||||||
| Some deliverables were updated following ethics requirement updates | FA | FI | ||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Consortium Requested Amendments | ||||||||||||
| Amendment request cancelled | FI | FA | ||||||||||
| Amendment request is initiated | FA | |||||||||||
| Declaration of Honour and Accession Form | FI | FI (task) | FA (task) | |||||||||
| Declaration of Honour for linked third party | FI | FI (task) | FA (task) | |||||||||
| Declaration of Honour and Accession Form | Reminder for the LEAR to nominate PLSIGN | FA (new) | FI (new) | |||||||||
| New Declaration of Honour and Accession Form | FI | FI (task) | FA (task) | |||||||||
| New Declaration of Honour for Linked Third Party | FI | FI (task) | FA (task) | |||||||||
| Declaration of Honour on joint and several liability of linked third parties | Sign DoH | FI | FA (task) | |||||||||
| Declaration of Honour on joint and several liability of linked third parties | Re-sign a new version of the DoH | FI | FA (task) | |||||||||
| Amendment request - invitation to sign | FI | FI (co) | FA (co) | |||||||||
| Amendment request is sent back for revision | FA (task) | FI (task) | ||||||||||
| Amendment request signed and submitted | FA | |||||||||||
| Amendment request is sent back for revision | FA (task) | FI (task) | ||||||||||
| Amendment request - deadline extended | FA | FI (co) | ||||||||||
| Amendment request - deadline expired | FA | FI (co) | FI | FI | ||||||||
| Amendment request withdrawn by the coordinator | FA | FI | FI | |||||||||
| Amendment request evaluated - decision by EU services | FA | FI | FI (co) | |||||||||
| Coordinator change requested | ||||||||||||
EU Services Initiated Amendments | ||||||||||||
| Amendment initiated by the EU services - invitation to sign | FI | FA (co) | ||||||||||
| Amendment request withdrawn by the EU services | FA | FI | FI (co) | |||||||||
| Amendment request - decision by coordinator | FI | FA (task) | ||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Grant Agreement Termination - Consortium Requested | ||||||||||||
| Grant Agreement termination by the beneficiaries | FA | FI (co) | ||||||||||
| Request to sign the Grant Agreement termination | FI | FI | FA (co) | |||||||||
| The Grant Agreement termination has been signed and submitted to the EU services | FA | FI (co) | ||||||||||
| Grant Agreement terminated | FA | FI | FI (co) | |||||||||
Grant Agreement Termination - EU Services Initiated | ||||||||||||
| Grant Agreement termination initiated by the EU services | FA | FI | FI (co) | |||||||||
| Grant Agreement termination cancelled | FA | FI | FI (co) | |||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Continuous Reporting | ||||||||||||
| Start continuous reporting | FA | |||||||||||
| Possible obligations under the EU ABS Regulation | FA | |||||||||||
| Request to submit the due diligence declaration required under the EU ABS Regulation | FA | |||||||||||
| New deliverable submitted for review | FA | FI | ||||||||||
| Mobility Declaration submitted | FA | FI | ||||||||||
| Mobility Declaration rejected | FA | |||||||||||
| Deliverable rejected | FA - PaCo (lead BEN) FI - CoCo | |||||||||||
| Deliverable reopened for revision | FA - PaCo (lead BEN) FI - CoCo | |||||||||||
| Reminder for deliverables expected soon | due deadline (in 15 days or less) | FA - PaCo (lead BEN) FI - CoCos, PaCos | ||||||||||
| Reminder for deliverables with past due date | passed deadline | FA - PaCo (lead BEN) FI - CoCos, PaCos | ||||||||||
Periodic Reporting | ||||||||||||
| Start preparing the periodic report to the Commission | FA | FI | ||||||||||
| Periodic report rejected by the Commission, start preparing new | FA | FI | FI | |||||||||
| Partner's financial report for signature | FI (task) | FA (task) | ||||||||||
| Third party's financial report for review and submission to coordinator | FA (task) | FI (task) | ||||||||||
| Partner's financial report for coordinator's review | FA (task) | FI (task) | FI (task) | |||||||||
| Partner's financial report signed and included | FA | FI (task) | FI (task) | |||||||||
| The coordinator has requested some modifications of your financial report | FI | FA (task) | FA (task) | |||||||||
| Coordinator has decided not to include your financial report in the periodic report | FI | FA (task) | FA (task) | |||||||||
| Coordinator submitted the periodic report to the Commission | FA | FI | ||||||||||
| Request for additional information | FA | FI | FI | |||||||||
| Reporting and payment letter | FA | FI | FI | FI | FI | |||||||
| Status of work packages has been reset for coordinator's review | FA | FI (task) | FI (task) | |||||||||
| Budget Forecast ready for completion and submission to coordinator (only for CEF Action Grants) | FA (task) | |||||||||||
| Partner's Budget Forecast for coordinator's review (only for CEF Action Grants) | FA (task) | FI | FI | |||||||||
| The coordinator has requested some modifications of your Budget Forecast report (only for CEF Action Grants) | FI | FA (task) | ||||||||||
Complementary Payment | ||||||||||||
Complementary Payment Letter | FA | FI | FI | FA | FI | FI | FI | |||||
Scientific Reporting | ||||||||||||
| Start preparing the periodic scientific report to the Commission/Agency | FA | FA | FA (task) | |||||||||
| Periodic scientific report rejected by the Commission/Agency, start preparing new | FA | FA | FA (task) | |||||||||
| Coordinator submitted the scientific report to the Commission/Agency | FA | |||||||||||
| Periodic scientific report submitted to the Commission/Agency | FA | FA | ||||||||||
| Assessment of periodic scientific report | FA | FI | ||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Project Monitoring - Experts | ||||||||||||
| Project monitoring - Start assessment | FA | |||||||||||
| Project monitoring - Start Innovation Radar questionnaire | FA | |||||||||||
| Participation cancelled | FA | |||||||||||
| Project monitoring – Participation in Innovation Radar cancelled | FA | |||||||||||
| Project monitoring - Periodic report submitted | FA | |||||||||||
| Project monitoring - Start final (consolidated) assessment | FA | |||||||||||
| Project monitoring - Participation cancelled | FA | |||||||||||
| Project monitoring - All individual assessments have been submitted | FA | |||||||||||
| Project monitoring - Final (consolidated) report ready | FA | |||||||||||
| Project monitoring - Comments on final (consolidated) report from other reviewer | FA | |||||||||||
| Project monitoring - Final (consolidated) report accepted by all reviewers | FA | |||||||||||
| Project monitoring Innovation Radar questionnaire approved | FA | FI | ||||||||||
| Project monitoring - Innovation Radar Questionnaire finalized | FA | |||||||||||
| Project monitoring – Project Officer requested some modifications | FA | |||||||||||
| Comments submitted on Innovation Radar questionnaire from Project Officer | FA | |||||||||||
| Project monitoring - An individual assessment has been submitted | FA | |||||||||||
| Project monitoring - Consolidated report accepted by reviewer | FA | FI | ||||||||||
| Project monitoring - Comments on final (consolidated) report from reviewer | FA | FI | ||||||||||
| Project monitoring - Final (consolidated) report has been submitted | FA | FI | ||||||||||
| Indicate attendance to the Progress Report meeting | FA *Experts | FA *Experts | ||||||||||
| Task to indicate attendance to Progress Report meeting removed | FA *Experts | FA *Experts | ||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccAds), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Project Monitoring - Consortium | ||||||||||||
| Project monitoring planning | FA | FI | ||||||||||
| Project monitoring results | FA | FI | ||||||||||
| Project monitoring final results | FA | FI | ||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Formal Notification - Consortium Initiated | ||||||||||||
| Formal notification submitted | FA (ownership organisation) FI (selected organisations) | |||||||||||
| Formal notification revision requested | FA (ownership organisation) | |||||||||||
| Reminder for revised formal notification | (due deadline) | FA (ownership organisation) | ||||||||||
| Deadline expired to provide a revised formal notification | (passed deadline) | FA (ownership organisation) | ||||||||||
| Formal notification reply from EU | FA (ownership organisation) FI (selected organisations) | |||||||||||
Formal Notification - EU Services Initiated | ||||||||||||
Formal notification (submitted by the Commission to the Consortium, asking for the upload and submission of the observations) | FA (a) *Additional IAM Roles (PLSIGN, PFSIGN, LEAR, AUCO, ACCAD) selected by the user (and stored in metadata Actual Recipient of the Formal Notification document) FI Participants (CoCos and PaCos) of the Projects stored in the metadata Partner PICs of the Formal Notification document | |||||||||||
| New Formal Notification | FA (a) * Additional IAM Roles (PLSIGN, PFSIGN, LEAR, AUCO, ACCAD) selected by the user (and stored in metadata Actual Recipient of the Formal Notification document) FI *Participants of the Projects stored in the metadata Partner PICs of the Formal Notification document | |||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Partner Termination Reporting | ||||||||||||
| Start preparing the termination report to the Commission | FI | FA (task) | FA (task) | FI | ||||||||
| Termination report rejected | FI | FA (task) | FA (task) | |||||||||
| Partner's financial report for signature | FI (task) | FA (task) | ||||||||||
| Third party's financial report for review and submission to Coordinator | FA (task) | FI (task) | ||||||||||
| Partner's financial report for coordinator's review | FA | FI (task) | FI (task) | |||||||||
| Coordinator suggests modifications to your Financial report in the Termination Report | FA (task) | FI(task) | ||||||||||
| Partner's financial report not included in the termination report | FA (task) | FI(task) | ||||||||||
| Coordinator submitted the Termination Report to the Commission | FA (task) | FI (task) | ||||||||||
| Coordinator submitted the Termination Report to the Commission (EU Officers informed) | FA | FI | ||||||||||
| Termination report assessed by the Commission | FI | FA (task) | FI(task) | |||||||||
| Timeframe to submit observations on the assessment of the termination report has expired | FI | FA (task) | FI(task) | |||||||||
| Termination report - final decision by the Commission | FI | FA (task) | FI(task) | |||||||||
| Payment linked to the final report | FA | |||||||||||
| Finalisation Letter | FA | FI | FA (co) FI | FA (co) FI | ||||||||
Recovery Order | ||||||||||||
Recovery Order Confirmation (authorisation of recovery order in the context of the implementation of audit results) | FI (a) FI (a, MB) FI (a, universal takeover) | FA (a, MB): LEAR, AccAD FA (a, universal takeover): LEAR, AccAD FI (a): LEAR, AccAD | FA (a) | |||||||||
Recovery Order Confirmation (authorisation of recovery order in the context of project finalisation) | FA | FI | FA FI | FI | FI | |||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Audit Result Implementation | ||||||||||||
| Your EU project; Implementation of audit results | FI (a) FI (a, MB) FI (a, universal takeover) | FA (a, MB): LEAR, AccAD FA (a, universal takeover): LEAR, AccAD FI (a): LEAR, AccAD | FA (a) | |||||||||
| Your EU project: New implementation of audit results | FI (a) FI (a, MB) FI (a, universal takeover) | FA (a): LEAR, AccAD FA (a, MB): LEAR, AccAD FA (a, universal takeover): LEAR, AccAD | FA (a) | |||||||||
| Reminder of deadline for upload of observations on Audit Implementation | FI (a) FI (a, MB) FI (a, universal takeover) | FA (a): LEAR, AccAD FA (a, MB): LEAR, AccAD FA (a, universal takeover): LEAR, AccAD | FA (a) | |||||||||
| Subject | Role | |||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
In-house Audit | ||||||||||||
| New organisation role for audit contact to be nominated | FA (a): LEAR, AccAD | FA (a) | ||||||||||
| Announcement of Audit | FI (a) | FI (a): LEAR, AccAD FI (a): PAUCO | FA (a): AUCO
| |||||||||
| Announcement of Third Party Audit | FI (a, MB) | FA (a, MB): LEAR, AccAD | FI (a) | |||||||||
| Draft Audit Report (DAR) of Audit | Request for the upload and submission of comments on DAR | FI (a) | FI (a): LEAR, AccAD FI (a): PAUCO | FA (a): AUCO
| ||||||||
| Draft Audit Report (DAR) | Informs Main Beneficiary of any audited Linked Third Party of the sending of the DAR | FI (MB) | FA (MB): AUCO FI (a): AUCO | |||||||||
Closure of Audit | FI (a) | FI (a): LEAR, AccAd FI (a): PAUCO | FA (a): AUCO
| |||||||||
Closure of Audit of a Third Party | Main Beneficiary information letter | FI (a, MB) | FA (a, MB): LEAR, AccAD | FI (a) | ||||||||
| Cancellation of Audit | FI (a) | FI (a): LEAR, AccAD FI (a): PAUCO | FA (a): AUCO
| |||||||||
Cancellation of Audit of Third Party | Main Beneficiary information letter | FI (a, MB) | FA (a, MB): LEAR, AccAD | FI (a) | ||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors (EXAF, EXAL, EXAT, EXAP, EXAD) | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Outsourced Audit | ||||||||||||
| New organisation roles for audit contact to be nominated | There will be one PNS and it is sent to the LEAR of the audited organisation. | FA (a): LEAR, AccAD FA (a): PAUCO | ||||||||||
| Announcement of Audit | There will be one PNS sent for all projects audited to the audited organisation. | FI (a) | FI (a): LEAR, AccAD FI(a): PAUCO | FA (a): AUCO
| ||||||||
Announcement of Third Party Audit | Main Beneficiary information letter If there is more than one participation where the Audited Organisation is a third party, and where the main beneficiary is different, a separate PNS must be sent only referring to the concerned project. | FI (a, MB) | FA (a, MB): LEAR, AccAD | FI (a) | ||||||||
| Announcement of Audit to the Audit Firm | FA: EXAF, EXAL, EXAT CC: EXAP, EXAD | |||||||||||
| Annexes of Letter of Announcement of Audit | TO: EXAF, EXAL CC: EXAT | |||||||||||
Request for the upload of the Preliminary Audit Report (PAR) of Audit | FA: EXAF, EXAL CC: EXAT | |||||||||||
| Start contradictory of the Draft Audit Report (DAR) of Audit with the auditee | FA: EXAF, EXAL CC: EXAT | |||||||||||
| Draft Audit Report (DAR) of Audit | The auditee can provide observations on the DAR | CC (a) | CC (a): LEAR, AccAD FI (a): PAUCO | TO: AUCO
| ||||||||
| Draft Audit Report (DAR) of the Third Party Audit | The Main Beneficiaries of the Audited organisation are informed that the contradictory is launched. | FI (a, MB) | FA (a, MB): LEAR, AccAD | FI (a) | ||||||||
| Observations on the Draft Audit Report (DAR) of Audit | The External Auditor is informed that the auditee task to submit the observation has been completed | FA: EXAL FI: EXAT, EXAF | ||||||||||
| Observation deadline Extended | The AUCO of the auditee is informed that additional days are added to the deadline to provide observations | FI: LEAR, AccAD, PAUCO | FA | |||||||||
| The deadline for the auditee to submit observations on the Draft Audit Report (DAR) of Audit has expired | The External Auditor is informed that the auditee task to submit the observation has expired | FA: EXAL FI: EXAT, EXAF | ||||||||||
| The deadline for the auditee to submit observations on the Draft Audit Report (DAR) of Audit has expired | The Audited Organisation is informed that the auditee task to submit the observation has expired | FI (a) | FI (a): LEAR, AccAD FI: PAUCO | FA (a, ap): AUCO
| ||||||||
| Deadline extended for contradictory of the Draft Audit Report (DAR) of Audit | FI | FI: LEAR, AccAD | FA: AUCO | |||||||||
Review the comments on the Draft Audit Report (DAR) for the Audit
| Request to the Audit Firm to review comments on the Draft Audit Report (DAR) | FA: EXAF, EXAL FI: EXAT | ||||||||||
| Request for the upload of the Final Audit Report (FAR) of Audit | FA: EXAF, EXAL FI: EXAT | |||||||||||
| Closure of Audit | There will be one PNS sent to the Audited Organisation covering all projects audited. | FI (a. MB) | FA (a, MB): LEAR, AccAD FI (a): PAUCO |
FI (a, MB): AUCO | ||||||||
Closure of Audit of Third Party | Main Beneficiary information letter regarding the closure of the audit on the audited organisation - their third-party. | FI (a, MB) | FA (a, MB): LEAR, AccAD FI (a): PAUCO |
FI (a, MB): AUCO | ||||||||
| Closure of Audit | Letter of Closure (LoC) of Audit Notification to Audit Firm | FA: EXAF, EXAL, EXAT FI: EXAP, EXAD | ||||||||||
| Cancellation of Audit | There will be one PNS sent to the audited PIC covering all projects audited. | FI (a) | FI: LEAR, AccAD FI: PAUCO | FA: AUCO
| ||||||||
| Cancellation of Audit of Third Party | Main Beneficiary information letter, for any projects where the audited organisation is a linked third party of the cancellation of the Audit. | FI (a, MB) | FA (a, MB): LEAR, AccAD FI (a): PAUCO | FI (a): AUCO, | ||||||||
| Audit Cancellation Notification to Audit Firm | FA: EXAF, EXAT, EXAL FI: EXAP, EXAD | |||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Extension of Audit Findings | ||||||||||||
Extension of Audit Findings | Request for the upload of comments on the audit findings | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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Additional Info on Extension of Audit Findings | Request for the upload of comments on the audit findings after previous request for additional information from the audited organisation There will be one PNS sent to the Audit Contacts and LEAR of the Audited Organisation. | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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Additional Info on Extension of Audit Findings | Request for the upload of additional information on the audit findings There will be one PNS and it is sent to the Audit Contacts and LEAR of the Audited Organisation. | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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| Cancellation of Audit Extension | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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| Reminder of deadline for upload of comments on Audit Extension | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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| Reminder of deadline expiry for submission of information on Audit Extension | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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| Extension of the deadline for upload of comments on Audit Extension | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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| Completion of Audit Extension | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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| Extension of Audit Findings – Coordination started | FI (a): LEAR, AccAD FI: PAUCO | FA (a): AUCO
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| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Acknowledgment of formal notifications from audited organisations | ||||||||||||
| Acknowledgement of sending of your formal notification | It is sent to the user who submitted the formal notification. | |||||||||||
| Acknowledgement of receipt of your formal notification | It is sent to the sender of the inbound formal notification. | |||||||||||
| Subject | Comments | Role | ||||||||||
| Coordinator (CoCos) | Participants (CoCos and PaCos) | Project Legal Signatory (PLSIGN) | Project Financial Signatory (PFSIGN) | Legal Entity Appointed Representative (LEAR), Self Registrants (SRs), Account Administrators (AccADs), PAUCO | Audit Contacts (AUCO) | External Auditors | Officers (PO, LO, FO) | Backup Officers (BPO, BLO, BFO) | Reviewer | Rapporteur | ||
Acknowledgment of formal notifications sent by the European Commission | ||||||||||||
| Formal notification letter from the EC | FI: LEAR, AccAD, PAUCO
| FA
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| Reply to the Audited Beneficiary on observations or initial letter | FI: LEAR, AccAD, PAUCO
| FA
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| Audit Observations Upload Deadline expired | FI: LEAR, AccAD, PAUCO | FA | ||||||||||
| Sending of the Final Letter to the Audited Beneficiary | FI: LEAR, AccAD, PAUCO
| FA
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