Beneficiaries screens

The Coordinator and the Beneficiaries are automatically listed after receiving the invitation letter.

Click on the Beneficiary whose details you wish to see displayed on the screen.

To navigate back towards the Project data screens click on the square displaying the details of the project.

Partner Summary

The Coordinator/Beneficiary Partner Summary is automatically listed after receiving the invitation letter. 

Please add the department (mandatory for all beneficiaries, except for Affiliated Entities)

Applicable law

For all Beneficiaries, except from the International Organisations (IOs), the standard applicable law “EU law + law of Belgium” is automatically selected.

Beneficiaries who are International Organisations can choose to:

• • apply the Standard regime (EU Law + law of Belgium)
  • opt out of any applicable law by selecting 'No applicable law clause'
  • use a different combination of laws by selecting 'Different applicable law clause' and ticking one or several options between the
    • EU Law
    • Law of a Member State or EFTA country
    • General principles governing the law of International Organisations and the general rules of international law

Dispute settlement

For all beneficiaries, except from the International Organisations (IOs), a 'Standard' dispute settlement is automatically applied.

The Beneficiaries who are International Organisations, have the option to choose between a 'Standard' or an 'Arbitrary' dispute settlement by clicking on the Image Added button

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If applicable, the 'Ownership control status' and the 'Grant certificates' (accreditations) are also displayed under the Partner Summary tab.

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Details on the Partner summary screen for the old MFF (MFF 2014 - 2020), can be found on this page.

Financial Information

The  Coordinator/beneficiary Financial Information is automatically listed after receiving the invitation letter.

Please check all information and update, if necessary.

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Only for Horizon Europe and Euratom: complete the Personnel unit cost* category by filling in the corresponding values (amount per unit and number of units).

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*The Personnel unit cost is optional and it is allowed for the organisation(s), if they declared their interest for using it. The request for the use of Personnel unit cost (i.e. fixed single daily rate per legal entity) must be submitted by the legal entity appointed representative (LEAR) and approved by the Central Validation Service. The Personnel unit cost category is always visible (and editable) and it depends on the MGA (v1.2). However certain rules apply:

• • if the organisation(s) have set their interest to 'no', then the Personnel unit cost category will be blocked when 'Saving' and 'Validating' your changes in the screen (a blocking message will be displayed in the Validation Report with the reason(s) why your action is invalid ) 
  • if the organisation(s) have set their interest to 'yes', but no Personnel unit cost has been declared, a warning message will be displayed in the Validation Report 
  • if the organisation(s) have already declared an actual cost under the Personnel costs category, then they cannot declare a unit cost, at the same time

Yet, if 'no' interest has been declared by the organisation(s) in the first place, the LEAR may still declare it in DSF (Domain Specific Facts), during the Grant Agreement Preparation process.

For more information about how the LEAR can select the Personnel unit cost option, please consult our wiki. More information about the Personnel Unit Costs is available in the EU Funding & Tenders Portal, here.

Details on the Financial Information screen for the old MFF (MFF 2014 -2020), can be found on this page.

Project Representatives

The possible Coordinator/beneficiary Project Representatives are automatically listed after receiving the invitation letter.

Please check all information and update, if necessary, in the roles management section of the Funding & Tenders Portal. 

If no Project Representatives are listed, please complete in the roles management section of the Funding & Tenders Portal.

Both Coordinators and beneficiaries should, as soon as they have been invited, nominate in the Funding & Tenders Portal, their Legal Entity Appointed Representative (LEAR) and Project Legal Signatory (PLSIGN). Once this has been done, the PLSIGN who will appear in the Grant Agreement has to be selected in SyGMa. Please note that all other PLSIGNs can sign the Grant Agreement.   

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Bank account

The Coordinator Bank Account is not automatically listed after the submission of your proposal.

Please select your bank account in the Grant Management Services tool. For more information about how to register a bank account in the Participant Register, please click here .

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Enter the last four digits of the IBAN in the pop-up window that appears to select the existing bank account.

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Click on the "Save" button.

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Affiliated Entities ( formerly named Linked Third Parties)

The Coordinator/beneficiary Affiliated Entities are not automatically listed after receiving the invitation letter.

Please add Affiliated Entities by following the steps described below.

Click on "Add new Affiliated Entity" to add a new affiliated entity:

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Search for the PIC you would like to add:

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Click the row with the data of the PIC: 

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Add the short name and click OK:

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Click Save.

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The newly added affiliated entity is now displayed:

• • in the Affiliated Entities tab:

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• • in the Beneficiary tab (under the main beneficiary to which the entity is affiliated): 

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To further modify the Affiliated Entity, you can either:

• • delete the newly added Affiliated Entity by clicking Delete:

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• • to replace the newly added Affiliated Entity by clicking Replace and, after that, repeating the steps you followed for adding an Affiliated Entity:

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When the session is submitted to the EU, a validation request will be sent out automatically.

Affiliated Entities - Financial information

The Coordinator/Beneficiary Affiliated Entities (formerly named Linked Third Parties) Financial Information is not automatically listed after receiving the invitation letter.

Please enter all necessary information.

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Details on the Affiliated Entities - Financial Information, Specific Legal Data, Partner Membership (FCH only), Linked International Partner screens for the old MFF (MFF 2014 -2020), can be found on this page.