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Table of contents

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Table of Contents

Warning
This information is applicable to specific Programmes (i.e. Horizon Europe and Euratom Programmes).

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These actions described in this page need to be performed by the LEAR or the account administrator.

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Related pages

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Update your Additional organisation

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Page Tree

root	Organisation data updates

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Related pages

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Roles and access rights My Organisations

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Online Manual

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Data updates

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FAQ

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FAQ section on the Funding & Tenders Portal

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Warning

This information is applicable ONLY to Horizon Europe and Euratom Programmes:

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HORIZON-RIA/IA/CSA

HORIZON-JU-IA/JU-RIA/JU-CSA

HORIZON-COFUND

HORIZON-PCP/PPI

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HORIZON-EIC-Acc/EIC

HORIZON-EIT-KIC

HORIZON-ERC/ERC-SYG

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EURATOM-COFUND

EURATOM-CSA-RIA-AG

EURATOM-IA-AG

If you are NOT participating on a GAP under one of those mentioned calls, the actions described in this page are not applicable to you, and you will NOT receive a task to confirm the use of personnel unit costs for your organisation.

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Personnel Unit Costs

Personnel Unit Costs confirmation for HE / Euratom

If your organisation is part of a consortium that has been invited to sign a grant agreement under the Horizon Europe or Euratom Programmes for which the use of personnel unit costs have been configured, and you have selected to use Personnel Unit Costspersonnel unit costs for the organisation, or the PACO/PFSIGN have entered personnel unit costs in the financial information during GAP preparation, you will be invited to provide further details when the grant agreement preparation phase starts. While your organisation is not participating in any grant agreement, selecting or not to use Personnel Unit Costs is a self-declaration and there is no action for you to perform. .

To confirm the preference of the organisation for using personnel unit costs, the LEAR / Account Administrator receives a Portal Message (PNS) and receives a task under My tasks. Click To provide the document, you receive a task under My tasks, click on it to open it:

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Image Modified Provide the audit certificate

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Provide the Personnel personnel unit cost audit certificate in pdf format, filled and signed as describe in the template, by clicking on Add PDF document:Image Removed

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A pop-up window appears:

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Click on the Choose files button or drag and drop the required document. Once done, the name of your document will appear in green under the Choose files button. You can only add one document at a time and the type has to be PDF. Then, click Upload. At any time, you can click Close to get back to the previous screen.

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After uploading the document, you will see the following confirmation:

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If you have uploaded a wrong document, you still have the possibility to upload a new one, by pressing on Cancel and opening the task again:

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Image Modified Calculate the daily rate

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Provide the annual work units and the total staff costs as specified in the certificate you have uploaded:

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Project Coordinator can suggest the use of Unit Cost while submitting a proposal with this type of costs enabled. In this case you will receive a notification and a task to agree or not on the Unit Costs: -to be discussed on monday, this part is a bit out of place and do not really understand it

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After entering all the requested information, click on Calculate:

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Image Modified Confirm your daily rate for use of

Personnel Unit Costs

personnel unit costs

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After seeing the result rate and confirmation of the document -reception -this we do not see in this screenreception and the result rate, you are requested to provide final confirmation by clicking on on Continue to final confirmation. You also have the possibility to click on Previous and go back to make further changes:

A pop-up window appears as a reminder of consequences that will follow, where you still have the possibility to confirm your choice of the cost method by clicking on I confirm, or go back to make further changes by clicking on Previous. Once you click on I confirm, the task is completed and you cannot provide any different document nor change your submitted daily rate:

In case of a confirmationWhen confirming, a message appears informing you about a successful submission of the task:

The updated information related to the cost method chosen will be visible under the Special cost methods tab: This image is not the best one in this case, because it shows to use actual costs, to discuss

Go back to your organisation data, click on Additional organisation data / Special cost methods. You will see now here the submitted daily rate and the status of the request.

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The request is then sent to the EU Central Validation Service, who will validate it. If they need further supporting evidence, they will send you a new request to provide the documents following the same process as the one described above.

Withdraw interest in using

Personnel Unit Costs
personnel unit costs
At any time before receiving the task, you can modify your selection by accessing the additional organisation data tab of your organisation, and changing your selection to Continue to use Use actual personnel costs (see Special cost methods for for more details). Changing the special cost method will cancel the task to validate the use of Personnel Unit Costs.
Calculate your daily rate yourself before launching a request
There is a Unit Costs Wizard available, which offers a possibility, where organisations can self-calculate on the Unit Costs of personnel for their project, before making a formal request.
The Wizard is accessible through the F&T Portal. After selecting Horizon Europe from the list of EU programs, in the simplified founding section, the wizard is launched after clicking on Personnel Unit Costs button.
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You can start the self-calculation of your personnel costs by choosing the wizard from the left-side menu and clicking on Start wizard:
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Knowing how much you would get, you can decide if you want to request it and go through the validation process. The Wizard is anonymous and available to everybody. Even if you are logged in, the data is not registered nor followed-up.
Once you have submitted the task, you cannot cancel it, but the Central Validations Service can cancel it. Contact the service as described in Messages.
If you did not submit the task yet (i.e., Central Validation Service has not received the requested document to evaluate the requested daily rate for personnel unit cost for your organisation), you cannot actually withdraw it within the task, but you have a reminder that you can still go to the special cost methods tab and change the selection back to actual costs. This action will cancel the task.

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