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Merge a notification

Merging a notification allows the user to accurately support the reporting of a single outbreak which was previously identified as two outbreaks, on top of that, once a notification is merged, EPPO will be notified about it.

The user has the possibility of duplicating data from a newer notification to an older, where multiple values can be entered under a section.

In order to merge two existing notifications, you first need to make sure that certain conditions are required:

  • Both notifications have to be in APPROVED status.

  • Both have to be filled by the same Member State and service.

  • Both must have a common pest in section 1.1, having section 5.6 filled in and 6.4 filled in.

  • All of the mandatory fields should be exactly the same across both notifications.

  • Matching values must occur in the following fields under section 1.1 Details of the identity of the pest:

    • 1.1.2 Scientific name of the pest

    • 1.1.3 EPPO preferred name

    • 1.1.4 EU category of pest

    • 1.1.5 EPPO category of pest

Note

During the merger of notifications, data under sections 6.1.1, 6.1.2, 6.1.3 and 7.3.1 is converted to match the units of the old notification.

Note

During a merger, the attachments are copied as well.

Note

Once notifications are merged, a link is created between the two, meaning that every action from here onwards will require the user to go back to the old notification and manage both at the same time.

  1. Access the Europhyt portal and click on the Outbreaks button:

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  2. Click on the Management of all outbreak notifications button:

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  3. Select two draft notifications that have an APPROVED status:

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  4. In the “Actions” menu, click on “Merge Notifications”:

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  5. If any details do not meet the requirements for the merger, a pop-up window checks the criteria will show:

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    This means you need to go back to the notifications and correct the values that are shown in the criteria check, once you’re done, repeat the steps before to arrive to the merge option again.

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  6. Once you click on “Merge notifications”, a pop-up window will appear for you to confirm your actions:

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    If everything is filled in correctly, you should get the following screen (clicking on “Cancel” will cancel the whole process in its tracks):

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  7. An overview of both the old and new version of notifications will appear, if any information (in free text form) needs to be added, you can do so to do old notification before advancing. Simply click inside of that field and fill it before saving the merged notification.

  8. Once you’re done editing, click on “Save Drafts” in the menu up top:

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    The old draft will stay a draft, while the new draft will become a closed notification.

To verify your merger went successfully

  1. Use the “Columns” menu to the right of the screen:

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  2. Once you click on it, you’ll be able to tick different options you would like to filter your search through:

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  3. Scroll to the bottom of the list and select the 3 new columns that appear; “Merge ID”, “Merge date” and “Linked Outbreaks”:

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  4. When you are done, the list will update and will show you the details so you can specify your search for the merged notifications:

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