Skip to main content

Update a notification

This workflow has to be used in order to notify complementary or new information concerning a finding or outbreak of a harmful organism, when this is not the first report related to this specific finding or outbreak sent in EUROPHYT-Outbreaks.

  1. Go to "Management of all outbreak notifications".

  2. In the table, identify the notification to be updated and select it.

  3. Initiate the process of update by selecting "Update" from the "Actions" list.

    187.png

  4. A pop-up window appears which presents a list of reasons for updating the notification.

  5. Select one or several of these options as appropriate. These will be entered into the executive summary of the update:

    188.png

  6. Save to create the update notification.

    The form of the update notification appears. It is pre-filled with all the information contained in the notification as last amended. All fields can be amended as necessary.

    In section 1.2 of the executive summary, field 1.2.1 "Short summary of the information submitted in points 3-7) is present with the text of the previous version of the notification.

  7. Please update so that the text still provides in a nutshell the full story until this update.

    (See section about Field 1.2: Executive summary of this guide)

  8. A new field 1.2.2 "reason for the update" is added, prefilled with the reason selected on opening the update.

    • In this field, highlight what is new in the notification (e.g., No of additional plants infested found during the 20xx survey, No of additional municipalities part of the infested/demarcated area, new Host plant species…)

    • Once completed/amended as appropriate, save the draft.

    It appears in the list of draft notifications, in the menu "Management of all outbreak notifications".

Note

For the reason of the update to be clear, it is recommended to complement the reasons for the update selected in the pop-up window at the start of the update process, in box 1.2.2 "Summary of information provided in this update".

Note

It is recommended to keep the status of the harmful organism at Member State level (field 4.4) updated as appropriate each time an update to the outbreak is submitted, in order to reflect the evolution of the pest status in the MS of the HO concerned.

The process for modifying, validating and approving the update is the same as for the creation of a notification.