Introduction

After the submission of your proposal, the European Commission will evaluate your proposal. You will be notified of each step of the proposal management and grant preparation process, starting with the notification of the evaluation results (the evaluation can take up to five months). 

These notifications will be available in Your Notifications in your area in the participant Portal, explaining how to access the Grant Management Services tool. 

Overview of the Grant Agreement Preparation process and its tasks

Process Timeline	Description	Available tasks	Viewable by	Actor	Notification
	Your proposal has been submitted.	None	Not applicable	Not applicable	Yes
	For some types of action, there might be an intermediate evaluation report.	None	Not applicable	Not applicable	Yes
	You have been informed about the final evaluation results.	None	Not applicable	Not applicable	Yes
	Proposals which have been positively evaluated will be invited to continue the Grant Preparation.	Edit Grant Agreement data Sign Declaration of Honour			Yes
	Grant Agreement is ready to be signed by the Coordinator	Sign Declaration of Honour (if not done yet) Sign Grant Agreement by the Coordinator			Yes
	The Grant Agreement is signed by the Coordinator and the European Commission.	Sign Accession Forms by all beneficiaries (except the Coordinator)			Yes
	The prefinancing payment has been made.	None	Not applicable	Not applicable	Yes

Start of the Grant Agreement Preparation

The Coordinator clicks on Grant Agreement Data preparation to edit and complete the necessary forms. 

Once the Coordinator has clicked the Grant Agreement Data preparation task, he can complete the necessary forms in the Grant Management Services tool, which opens with the Project Summary screen. 

Icons used	Description
	No missing information
	Missing information, which is blocking: you won't be able to submit to the European Commission if the missing information isn't completed
	Only for information
	Warning: not blocking at this point, but might become blocking later

Clicking on Validate will give you an overview of all information which is missing or incomplete. 

The following annexes need to be uploaded under Documents:

1. Annex 1 - Description Of Action (part B) (mandatory)
2. Annex 2a - Additional information on the estimated budget of the action (optional)

The Coordinator and the Beneficiaries are automatically listed after the submission of your proposal. 

 Please check all missing information () and warnings ().

The Coordinator/beneficiary Partner Summary is automatically listed after the submission of your proposal. 

 Please add the department (mandatory for all beneficiaries, except for Third Parties)

The Coordinator/beneficiary Financial Information is automatically listed after the submission of your proposal. 

 Please check all information and update if necessary, specifically cost categories x and y. 

The Coordinator/beneficiary Linked Third Parties Financial Information is not automatically listed after the submission of your proposal. 

        Please enter all necessary information. 

The possible Coordinator/beneficiary Project Representatives are automatically listed after the submission of your proposal. 

 Please check all information and update, if necessary, in the roles management section of the Participant Portal. 

 If no Project Representatives are listed, please complete in the roles management section of the Participant Portal. 

 Please select the Legal Signatory by checking the box. This is the person who will appear in the Grant Agreement or in the Accession to the grant as representative for the purposes of signing the grant/Accession Form. Please note that the Grant Agreement can be signed by any Legal Signatory. 

The Coordinator Bank Account is not automatically listed after the submission of your proposal. 

 Please select your bank account in the Grant Management Services tool. 

The Coordinator/beneficiary Linked Third Parties are not automatically listed after the submission of your proposal. 

 Please add Third Parties. When the session is submitted to the EU, a validation request will be sent out automatically. 

The Coordinator/beneficiary international organisation Specific Legal Data will be available and are read-only.

Any missing fields will be completed by the EU officer. 

The Project General Information is automatically listed after the submission of your proposal. 

 The start date needs to be completed. In case it's a specific date, a justification needs to be completed.

The Project Reporting Periods will be available. 

The Project GA Information will be available and is read-only.

Any missing fields will be completed by the EU officer. 

The Project GA Options will be available and are read-only.

Any missing fields will be completed by the EU officer. 

The Project Financial Information is automatically listed after the submission of your proposal. 

 Check whether the budget table is correct and whether all cost categories are present. 

The Project LF Overview will be available and is read-only () for everybody.

The Project Work Packages are not automatically listed after the submission of your proposal. 

 Complete all necessary work packages.

The Project Deliverables are not automatically listed after the submission of your proposal. 

 Complete all necessary deliverables.

The Project Milestones are not automatically listed after the submission of your proposal. 

 Complete all necessary milestones.

The Project Reviews will be available and are read-only.

Any missing fields will be completed by the EU officer. 

The Project Critical Risks are not automatically listed after the submission of your proposal. 

 Complete all necessary critical risks.

The Project Ethics will be available and are read-only.

Any missing fields will be completed by the EU officer. 

Once all forms have been completed, the Coordinator clicks the Submit to EU button. 

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