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Table of Contents:

Introduction

After the submission of your proposal, the European Commission will evaluate your proposal. You will be notified of each step of the proposal management and grant preparation process, starting with the notification of the evaluation results (the evaluation can take up to five months). 

These notifications will be available in Your Notifications in your area in the participant Portal, explaining how to access the Grant Management Services tool. 

Overview of the Grant Agreement Preparation process and its tasks

Process Timeline
Description
Available tasks
Viewable by
Actor
Notification
Your proposal has been submitted.NoneNot applicableNot applicable Yes
For some types of action, there might be an intermediate evaluation report.NoneNot applicable Not applicable Yes
You have been informed about the final evaluation results.NoneNot applicable Not applicable Yes
Proposals which have been positively evaluated will be invited to continue the Grant Preparation.
  1. Edit Grant Agreement data
  2. Sign Declaration of Honour

 

  Yes
Grant Agreement is ready to be signed by the Coordinator
  1. Sign Declaration of Honour (if not done yet)
  2. Sign Grant Agreement by the Coordinator
  Yes
The Grant Agreement is signed by the Coordinator and the European Commission.Sign Accession Forms by all beneficiaries (except the Coordinator)  Yes
The prefinancing payment has been made.NoneNot applicable Not applicable Yes

Start of the Grant Agreement Preparation

The Coordinator clicks on "Grant Agreement Data preparation" to edit and complete the necessary forms. 

Once the Coordinator has clicked the "Grant Agreement Data preparation" task, he can complete the necessary forms in the Grant Management Services tool, which opens with the Project Summary screen. 

Clicking on Validate will give you an overview of all information which is missing or incomplete. 

The data under the following buttons are imported automatically from the Proposal Submission Tool into the Grant Management Services Tool:

  1. Beneficiaries
  2. General Information 
  3. Financial Information 
  4. LF Overview 

Reporting Periods are also imported, except for certain Types of Action:

The Description of Action (Part B) is not imported: 

  1. Work Packages 
  2. Deliverables
  3. Milestones
  4. (Reviews)? 

GA Options is not imported 

Financial Information screen: Prefinancing amount needs to be set by the European Commission Financial Officer. 

 

The following annexes need to be uploaded under Documents:
  1. Annex 1 - Description Of Action (part B)
  2. Annex 2a - Additional information on the estimated budget of the action

The Coordinator and the Beneficiaries are automatically imported from the Proposal Submission tool. 

The General Information is automatically imported from the Proposal Submission tool. 

The Reporting Periods are automatically imported from the Proposal Submission tool, except for some Type of Actions:

The GA Information is automatically imported from the Proposal Submission tool. 

The GA Options are automatically imported from the Proposal Submission tool. 

The Financial Information is automatically imported from the Proposal Submission tool. 

The LF Overview is automatically imported from the Proposal Submission tool. 

The Work Packages are automatically imported from the Proposal Submission tool. 

The Deliverables are automatically imported from the Proposal Submission tool. 

The Milestones are automatically imported from the Proposal Submission tool. 

The Reviews are automatically imported from the Proposal Submission tool. 

The Critical Risks are automatically imported from the Proposal Submission tool. 

 

 

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Once all forms have been completed, the Coordinator clicks the "Submit to EU" button. 

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