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Description

The Patents (IPR) tab manages the Patents (the Intellectual Property Rights - IPR). 

To ensure that results with potential commercial value are or remain protected, beneficiaries receiving EU funding are obliged under Article 26.4 GA to formally notify the Commission or Agency if:

  • they intend to disseminate such results without that they are protected
  • they intend to abandon protection of such results or not to seek an extension of protection even though continued or broadened protection would be justified.

In such a case, the Commission or Agency with the consent of the beneficiaries concerned, may decide to assume ownership of the results to protect them. The beneficiaries concerned may refuse consent only by showing that their legitimate interests would suffer significant harm.

To note that the primary responsibility to protect the results lies with the beneficiaries which must adequately protect their results (Art. 27.1 GA) and that the costs of protection may be eligible costs (Art. 6.2.D.3). Assumption of ownership and protection by the Commission or Agency is therefore exceptional and should, also given the costs involved, only occur where justified.

The IPR questionnaire lists the Registered Intellectual Property Rights. The consortium can keep the registered IPRs up to date. 

Source document

Please also see the Annotated Grant Agreement under the reference documents on the Funding & Tenders Portal for more information. 

Relevant screens in the Grant Management Services 

The IPR questionnaire lists the Registered Intellectual Property Rights, which have been added by the consortium. The consortium can perform the following actions: 

  • adding an IPR
  • editing an IPR
  • deleting an IPR

(warning) If the project doesn't have any Registered Intellectual Property Rights yet, please check the box. 

Adding an IPR
Click the Add IPR button

Complete the Intellectual Property Right Type and Confidentiality tab

Select the type from the drop down menu. Some screens will be different according to whether you choose patent or anything else:

  1. patent
  2. Trademark, Registered Design, Utility Model or Other

Indicate whether the IPR is confidential
 


The IPR is confidential
If you indicate yes, please also complete the application title (if you would like to keep the title itself confidential, please put anything to complete the title)

and the embargo end date (this is the date the IPR stops being confidential)
 

then click the Add button

The IPR is not confidential
If you indicate no, please click "next" to complete the Application Reference Code tab


For patents

Please complete the application reference or the award publication number and click the Search button (please fill out the Search box with at least one number to be able to search).

(warning) Patent application, publication and award publication number are automatically retrieved based on the provided application or publication number, regardless of the related patent office:

  • European patent office:

  • Non European patent offices:

                     


 

Indicate whether you would like to use the found application
 

If you choose to use the application, please click next to complete the IPR Common Data tab

The systems informs you which beneficiaries could not automatically be identified as linked to the patent.

Specify the applicants by selecting a beneficiary from the drop down menu and clicking on the plus icon. This beneficiary will now be displayed in the confirmed applicants field

 

The system informs you of the IPR protection and of the official publication number of the award protection 

Click the Add button  

For trademarks, Registered Designs, Utility Models or Other

If the IPR is filed with a different organisation, please complete the prefix and the identifier

Then click the Next button to complete the IPR Common Data tab
 

Complete the application title
 
Complete the date of submission of the application
 

Specify the applicants by selecting a beneficiary from the drop down menu and clicking on the plus icon. This beneficiary will now be displayed in the confirmed applicants field
 

Indicate whether the application has been awarded IPR protection
 

If the application has been awarded IPR protection, please also complete the official publication number of the award protection
 

Click the Add button

Editing an IPR

 Select and click the relevant IPR line to edit
For patents
  • Specify the patent applicants by choosing the beneficiary from the drop down menu
  • Click the "plus" icon to add that beneficiary to the confirmed applicants
     
  • Click the "OK" button to complete save your editions
For trademarks, Registered Designs, Utility Models or Other
  • Update the application title, if necessary
  • Update the date of submission of the application, if necessary
     
  • Update the applicants, if necessary
     
  • Update the IPR protection and the official publication number, if necessary
     
  • Click the OK button


     

Deleting an IPR

Click the "delete" icon

 Confirm that you would like to delete the IPR






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