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titleTable of Contents:

Page Tree
rootGrant Management Services system



After the submission of your proposal, the European Commission will evaluate your proposal. You will be notified of each step of the proposal management and grant preparation process, starting with the notification of the evaluation results (the evaluation can take up to five months). 

These notifications will be available in Your Notifications in your area in the participant Portal, explaining how to access the Grant Management Services tool. 

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Overview of the Grant Agreement Preparation process and its tasks

Process Timeline
Available tasks
Viewable by
Image ModifiedYour proposal has been submitted.NoneNot applicableNot applicableYes

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For some types of action, there might be an intermediate evaluation report.NoneNot applicableNot applicableYes

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You have been informed about the final evaluation results.NoneNot applicableNot applicableYes

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Proposals which have been positively evaluated will be invited to continue the Grant Preparation.
  1. Edit Grant Agreement data
  2. Sign Declaration of Honour



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Grant Agreement is ready to be signed by the Coordinator
  1. Sign Declaration of Honour (if not done yet)
  2. Sign Grant Agreement by the Coordinator

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The Grant Agreement is signed by the Coordinator and the European Commission.Sign Accession Forms by all beneficiaries (except the Coordinator)  Yes

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The prefinancing payment has been made.NoneNot applicableNot applicableYes

Start of the Grant Agreement Preparation


(lightbulb) If no Project Representatives are listed, please complete in the roles management section of the Participant Portal. 

(warning) Please select the  For Coordinators, it is mandatory to select their Project Legal Signatory by checking the box. This , as this is the person who will appear in the Grant Agreement or in the Accession to the grant as representative for the purposes of signing the grant/Accession Form. Please note that the Grant Agreement can be signed by any Legal Signatory

(warning) So, the only Project Legal Signatory which is mandatory for signing the Grant, is the Project Legal Signatory of the Coordinator. For the other beneficiaries, a Project Legal Signatory should be nominated BEFORE the signature of the Accession Forms. Consequently, this means that the absence of a beneficiary Project Legal Signatory doesn't prevent the generation and the finalisation of the Grant Agreement and the warning in the Grant Agreement Services system can be ignored (in a later version, this warning will not appear any more)

The Coordinator Bank Account is not automatically listed after the submission of your proposal.