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Introduction

After the submission of your proposal, the European Commission will evaluate your proposal. You will be notified of each step of the proposal management and grant preparation process, starting with the notification of the evaluation results (the evaluation can take up to five months). 

These notifications will be available in Your Notifications in your area in the participant Portal, explaining how to access the Grant Management Services tool. 

Overview of the Grant Agreement Preparation process and its tasks

Process Timeline
Description
Available tasks
Viewable by
Actor
Notification
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Your proposal has been submitted.NoneNot applicableNot applicableYes

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For some types of action, there might be an intermediate evaluation report.NoneNot applicableNot applicableYes

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You have been informed about the final evaluation results.NoneNot applicableNot applicableYes

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Proposals which have been positively evaluated will be invited to continue the Grant Preparation.
  1. Edit Grant Agreement data
  2. Sign Declaration of Honour

 

  Yes

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Grant Agreement is ready to be signed by the Coordinator
  1. Sign Declaration of Honour (if not done yet)
  2. Sign Grant Agreement by the Coordinator
  Yes

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The Grant Agreement is signed by the Coordinator and the European Commission.Sign Accession Forms by all beneficiaries (except the Coordinator)  Yes

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The prefinancing payment has been made.NoneNot applicableNot applicableYes
 

Start of the Grant Agreement Preparation

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(warning) New since 25/07/2016 (Sygma 6.0): once the grant has been signed, the "entry into force date of the grant" will also be displayed. 

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No missing information
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Missing information, which is blocking: you won't be able to submit to the European Commission if the missing information isn't completed
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Only for information
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Warning: not blocking at this point, but might become blocking later

 

Clicking on Validate will give you an overview of all information which is missing or incomplete. 

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(warning) Both Coordinators and beneficiaries should, as soon as they have been invited, nominate in the Participant Portal, their Legal Entity Appointed Representative (LEAR) and Project Legal Signatory (PLSIGN). Once this has been done, the PLSIGN who will appear in the Grant Agreement has to be selected in Sygma. Please note that all other PLSIGNs can sign the Grant Agreement.  

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bank account
bank account
The Coordinator Bank Account is not automatically listed after the submission of your proposal. 

(lightbulb) Please select your bank account in the Grant Management Services tool. 

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(lightbulb) Enter the last four digits of the IBAN in the pop-up window that appears.

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(lightbulb) Click on the "Save" button.

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The Coordinator/beneficiary Linked Third Parties are not automatically listed after receiving the invitation letter. 

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