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Please note that if there are Affiliated Entities (Linked Third Parties) in the Consortium, the responsible Beneficiary will have a separate task for the DoH for each Linked Third PartyAffiliated Entity. The Beneficiary needs to:
- click on the hyperlink to download the Declaration of Honour, which will be sent to the affiliated Linked Third Party Affiliated Entity for completion and signature:
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- upload on the Portal the scanned and signed Declaration of Honour received from the affiliated Linked Third PartyAffiliated Entity:
- click Complete to finalise the uploading process:
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The Beneficiary will be informed of any modifications made to the list of Linked Third Parties Affiliated Entities as a result of an amendment or of any other impacting business process.
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Please add the department (mandatory for all beneficiaries, except for Affiliated Entities ( Third Parties) )
Only for BBI: please indicate if a beneficiary is a Bio-based Industries Consortium (BIC) member: full or associated member . Note that once assigned and the GAP process finished, this status cannot be retroactively modified via an amendment. However, an amendment can be used to assign this status to beneficiaries which have never been indicated as BIC members.
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Please check all information and update, if necessary.
For the types of action for which the article "Implementation of action tasks by beneficiaries not receiving EU funding"* is applicable, a distinction is being made between:
- Partners (Beneficiaries and Linked Third Parties) eligible for funding but requesting zero funding (beneficiaries that decided not to request any funding) and
- those that are not eligible for funding**.
* This is Art.9 (for H2020), Art. 14 (for H2020 FPA), Art. 7 (for H2020 SGA), Art 8a (for non-H2020), Art. 13a (for non-H2020 FPA) and Art. 6a (for non-H2020 SGA)
** The ‘beneficiaries not eligible for funding’ are beneficiaries which:
- are NOT from an EU Member State, H2020 associated country or third country listed in General Annex A to the H2020 Work Programme
AND - were NOT granted exceptional EU funding by the Commission/Agency (during the selection procedure)
Please note that the eligibility criteria may vary according to the type of action and the rules for participation.
Consequently:
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When the "requesting zero funding" check box is selected, a simplified Cost Breakdown table will appear allowing the editing only of the Total costs. In case the user had filled in the rest of the Cost Breakdown information, this will be wiped out, except for the Total Costs (as the Cost breakdown information is not displayed).
2. if the partner is not eligible for funding, the "not eligible to receive funding" flag is automatically set and only the PO can authorise/revoke the granting of exceptional funding.
In both cases, the setting of the flag leads to the activation of Article 9 in the GA Options screen. In particular, this article is automatically activated for Partners not eligible for funding (typically partners from OCEF countries and International Organisations).
Project Representatives
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Click on the "Save" button.
Affiliated Entities (formerly named Linked Third Parties)
The Coordinator/beneficiary Linked Third Parties Affiliated Entities are not automatically listed after receiving the invitation letter.
Please add Third Parties Affiliated Entities by following the steps described below.
Click on "Add new Third PartyAffiliated Entity" to add a new linked third party:
affiliated entity:
Search for the PIC you would like to add:
Click the row with the data of the PIC:
Add the short name and click OK:
Click Save.
The newly added linked third party affiliated entity is now displayed:
- in the Linked Third Parties Affiliated Entities tab:
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- in the Beneficiary tab (under the main beneficiary to which the third party affiliated entity is linked):
To further modify the Linked Third PartyAffiliated Entity, you can either:
- delete the newly added Linked Third Party added Affiliated Entity by clicking Delete:
- to replace the newly added Linked Third Party added Affiliated Entity by clicking Replace and, after that, repeating the steps you followed for adding a Linked Third Partyan Affiliated Entity:
When the session is submitted to the EU, a validation request will be sent out automatically.
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Affiliated Entities - Financial information
The Coordinator/beneficiary Affiliated Entities (Linked Third Parties) Financial Information is not automatically listed after receiving the invitation letter.
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- The field "No Contribution Requested?" is now called "Participates as 'not receiving EU funding' and it is a check box.
- It has been clarified who is entitled to participate as 'not receiving EU funding':
- Only beneficiaries or affiliated entities ( third parties) established in an OCEF country (OCEF = Other Countries which get Exceptional Funding) are entitled to participate as 'not receiving EU funding'; the system will automatically preselect the check box for those participants. Exceptionally, those participants might be entitled to receive EU funding; in this case, the project officer of the project should agree and only him is allowed to deselect the check box.
- Beneficiaries/ affiliated entities (linked third parties) not receiving EU funding participate in the action but will NOT receive any EU funding. For such beneficiaries the tasks should be described in Annex 1 and the estimated costs should be mentioned in the separate column in Annex 2. These costs will however not be reimbursed or taken into account for the calculation of the grant.
Attention!! Unlike before 22/09/2016, participants NOT established in an OCEF country (e.g. Member State or Associated country) are NOT entitled to participate as 'not receiving EU funding'. There is NO exceptional handling of this rule. However, they can request ZERO max. grant amount; the system does not block it anymore.
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Before "only beneficiaries or affiliated entities (third parties) established in an OCEF country" (OCEF=Other Countries which get Exceptional Funding) were entitled to participate as 'not receiving EU funding'. Now, also "International Organisations (IOs) of non-EU interest" are entitled to participate as 'not receiving EU funding'.
For CSA/RIA/IA: a distinction is being made between Partners (Beneficiaries and Affiliated Entities (Linked Third Parties) ) eligible for funding but requesting zero funding and those that are not eligible for funding.
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Add a new International Partner (International Partners may only come from countries not eligible for funding). An International Partner of a Beneficiary cannot appear as a Beneficiary in the same project, neither as a an Affiliated Entity ( Linked Third Party) for the same Beneficiary.
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The start date needs to be completed. In case it's a specific date, a justification needs to be completed.
More information regarding Security Constraints will be displayed in this the corresponding tab if Security data is imported in SyGMa from the Security Evaluation.
Reporting Periods
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