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pageHow to submit a proposal_WebForm


In this section you will find information on HOW TO USE the proposal submission service available in the Funding & Tenders Portal (substituting the Research and Innovation Participant Portal).

Proposals must be submitted electronically using the electronic submission system of the Funding & Tenders Portal. Access to the electronic submission system is available after selecting a topic and a type of action of a call. (video 1)
Proposals must be created and submitted by a representative/contact person of the coordinating organisation. Certain types of action differ from this standard: in fellowships and in proposals for the European Research Council's types of actions, the individual researcher (Fellow/Principal Investigator) takes the lead on the proposal.
The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal.
The proposal itself consists of 2 main parts: administrative forms (structured information of the basic administrative data, declarations of partners, organisations and contact persons, etc.) and the technical annex, which is the detailed description of the planned research and innovation project outlining work packages, costs, etc. Further mandatory or optional annexes (e.g. supporting documents for ethics issues) can be required by the call and the given topic, as shown in the submission system.

Please note that there are two different Submission system technologies. This guide is applicable to calls which use a web-based administrative form, which covers most of the current calls. In Step 5 of the submission system, click onthe  edit form button. If the administrative looks like a webpage, (i.e. you can read "eForm" on the top of the emerging window, like the one below), this guide is applicable to you.

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On the contrary, if the form looks like an embedded pdf form, or you get the message below requesting to open it with Acrobat, it means that the call uses a pdf-based administrative form. Please use this other version of the submission manual, instead.

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Who should complete the forms?

The forms must be completed by the Main Contact (or the top-level role for calls with specific contact role), including the budget table and all other administrative details. Partners can preview the form and edit their contact detail information.

Where to find more information?

  1. The call page and the topic conditions page of each call describe the detailed conditions that you need be aware of for the preparation of your proposal.
  2. The Grants Manual on Proposal Submission and Evaluation.
  3. You can find practical help on proposal submission in the Horizon 2020 online manual
  4. Download the Proposal Submission Service User Guide (PDF format) or use the table of contents at the top of the page to access the online IT pages.

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