European Commission It-How-To Manual

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Amendment - Consortium requested

  • The Coordinator is now informed via a Participant Notification System (PNS) message that the Project Officer has rejected the amendment. More information on how to launch an amendment, here.

Formal notifications

  • A new acknowledgement policy for formal notifications has been implemented. All formal notifications sent by the EU (grant management and audits) now have a new acknowledgement of receipt policy. Recipients of the formal notification and the users that have access to the corresponding process document library in the Funding & Tenders Portal, will either have to acknowledge receipt or not, depending:
    • When it concerns a purely informative notification, where no reaction is needed from the recipients for the EU to proceed in its process, there is no acknowledgement of receipt needed. This means that the first of the recipients ('To:') opening the formal notification does not have to perform an EU Login first. The non-recipients that have access to the corresponding process document library ('Cc:') can also immediately download without a need for acknowledgement by a recipient first, in other words there is no embargo period. The formal notification also never becomes 'expired' in the Funding & Tenders Portal.
    • For notifications that require response from the recipients for the EU to proceed in its process however, there will be acknowledgement of receipt and an embargo period. This means that the first of the recipients ('To:') opening the formal notification needs to perform an EU Login first, before the download can take place. The non-recipients that have access to the corresponding process document library ('Cc:') can download and view the document only after acknowledgement or expiry, whichever comes first. After the embargo period, the formal notification becomes 'expired' in the Funding & Tenders Portal. After the embargo period, the formal notification becomes 'expired' in the Funding & Tenders Portal. The embargo period lasts 11 days for grant management processes and 15 days for audit processes. For more information about formal notifications for grant management, click here, and for audits, click here. 



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