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Note Procurement: This section is not applicable for Procurement Procedures.

For EACEA programmes, an additional section will be displayed called "Erasmus Charter". If applicable, data will be visible under that section for them.

Legal Status 

This section enables you to add or update the information about the Research legal status of your organisation.

For Horizon 2020 participation, an entity that does not have a legal personality under the applicable national law, will only be accepted as a legal entity on condition that its representatives have the capacity to undertake legal obligations on behalf of the entity and that they offer guarantees for the protection of the Union's financial interests equivalent to those offered by legal persons. 

Note: A participant organisation can only be registered for the 7th Framework Programme if it is a 'Legal Entity' - any Natural Person, or any Legal Person created under the national law of its place of establishment or under Community or international law, which has a legal personality and which may, acting on its name, exercise rights and be subject to obligations.


See below for a detailed description of each legal type. 

Non-Profit Organisation

A legal entity is qualified as a 'Non-Profit Organisation' when it is considered as such by national or international law (international organisations as well as any specialised agency set up by international organisations).
As a general consequence, any possible profits have to be reinvested within the organisation itself and may not be distributed. The quality of being a Non-Profit Organisation has to be proven by your statute.

Public Body

A 'Public Body' stands for any legal entity established as such by national public law, and international organisations.
Established' signifies that the legal entity must be either incorporated as a Public Body in the formal act and/or governed by public law (usually both are required).

To define a legal entity as a Public Body, more criteria are required than just the direct supervision of a legal entity by the State, the public financing or the public service mission.

International organisation

An 'International Organisation' stands for an inter-governmental organisation other than the European Community, which has legal personality under international public law. Any specialised agency set up by such international organisations is also considered an 'International Organisation'.

International organisation of European interest

An 'International Organisation of European Interest' stands for an international organisation, the majority of whose members are Member States or Associated Countries, and whose principal objective is to promote scientific and technological cooperation in Europe.

Higher or secondary education establishment

A 'higher or secondary education establishment' is an organisation, whose main objectives are training and education, and which produces diplomas recognised by the respective State.

Research Organisation

A 'Research Organisation' stands for a Non-Profit Organisation, which carries out scientific and/or technical research as its main objective. The quality of being a Research Organisation must be stated in the statute of this organisation. Important – this status is based on self-declaration

Large Research Infrastructure 

It is only visible when the organisation and the Lear data facts have been validated. To define your organisation as a 'Large Research Infrastructure', please note that you should carefully read the instructions provided under the information icon  and also listed below. Only requests from entities with an already validated PIC and LEAR will be taken into account. Therefore if you are self-registering your organisation for the first time, please wait until the PIC and LEAR are validated in order to introduce this declaration. Only complete requests with the supporting elements listed in the information box  will be taken into account. The declaration in the information box  follows below:
By ticking this box, I declare that my organisation:

  • operates 'large research infrastructure' within the meaning of Point D.4 of Article 6.2 of the Horizon 2020 Model Grant Agreement (including the thresholds);
  • has already a cost accounting methodology in place which complies with the conditions set out in the Guidelines as part of the Horizon 2020 Annotated Model Grant Agreement;
  • requests an ex-ante assessment of its methodology for declaring the costs for large research infrastructure(see administrative procedure )
    I also confirm that to complete this request, I have already provided the documents proving the following:
  • A brief description of the activities of my organisation (i.e.: legal form, organizational chart, etc.), in particular the ones associated with the large research infrastructure (i.e. different domains of activities (research/focus areas), etc.);
  • A breakdown of the research infrastructure per location and research area and the associated costs as set registered in the accounts of the participant. This must be reconcilable with the fixed asset register of the participant.
  • The two last statutory accounts (balance sheet, profit&loss accounts and its annexes).
  • I have uploaded the documents in the Documents tab and marked them as 'Large Research Infrastructure' document type.
Civil society organisation

You can only select this option if your organisation is a 'Non-Profit Organisation' one and is NOT a 'Higher or secondary education establishment'.
The types of civil society organisations are as follows:

  • Citizens' association pursuing a common purpose of public interest
  • Foundation or charity pursuing a common purpose of public interest
  • Organisation pursuing a common purpose of public interest
  • Organisation representing commercial interest
  • Other types of civil society organisation, requires entering additional comment - another type that does not fall into the other categories, if you select this option, you will be prompted to enter a brief description to clarify the type of your civil society organisation.
  • Professional association [e.g. lawyers, doctors, etc.]
  • Science centre, museum, library and other cultural mediator
  • Think tank, policy institute or other organisation conducting policy research
  • Trade Union and other labour organisation

FP7 Indirect Cost Method (ICM)

If you are registering your organisation for Horizon 2020 participation, this information is not relevant and the 'Not Applicable' value defined by default can be left as such.

If you are registering for FP7 participation, you can use the drop-down menu to define the relevant FP7 Indirect Cost Method for your organisation. The indirect cost calculation method is determined on the basis of the legal status of the participant, the status of their accounting system, and the history of indirect cost calculation methodologies used in previous FP7 Research participations (if present).

The participant shall apply the same indirect cost calculation method in all grant agreements under the Seventh Framework Programme. For any exceptions and for further information, please consult the Guide to Financial Issues. 

You can use the drop-down menu to define the relevant FP7 Indirect Cost Method for your organisation. Below you can find a detailed description of each Indirect Cost Method. 

Not Applicable

Indirect costs are set at a single flat rate for all H2020 participants, so select this option if you are registering for Horizon 2020 participation.

Real Indirect Costs

This method is available to all categories of beneficiaries, which can identify their indirect costs using an analytical accounting system.

Simplified Method

This method is available to all categories of beneficiaries, which can only aggregate their indirect costs at the level of the legal entity and are hence unable to perform a detailed cost allocation. This method cannot be used if the participants have used Real Indirect Costs in previous FP7 Research participations.

Specific Flat Rate of 60%:

Also referred to as ´Transitional Flat Rate of 60%´. This method is available to certain organisations (Non-Profit Public Bodies, secondary and higher education establishments, Non-Profit research organisations, and SMEs that are active in research and development activities), which are unable to identify with certainty their real indirect costs unless they have used the Real Indirect Costs method or the Simplified Method before. The method applies a flat rate of 60% of the organisation's total eligible costs, excluding the direct eligible costs for subcontracting and the costs for reimbursement of resources made available by third parties that are not used on the premises of the participant.

Standard Flat Rate

This method is available to all categories of beneficiaries, unless they used the Re4al Indirect Costs method or the Simplified Method in previous FP7 Research participations. The method applies a flat rate of 20% of the organisation's total direct eligible costs, excluding its direct eligible costs for subcontracting and the costs of reimbursement of resources made available by third parties that are not used on the premises of the participant.

ATTENTION: If your organisation participated in the 6th Framework Programme and used the Full Cost (FC) model, it can be assumed that your organisation has an analytical accounting system and would therefore not be eligible for the 'Specific Flat Rate of 60%' method in FP7 Research programmes. Such non-eligibility might be revealed through potential ex-post audits, with all the potential consequences for the organisation as a result.

Certification Data

The Certification Data of an organisation, if present, can only be updated by the Validation Services Team on request. By default, the Certification Data content (when available) is in read-only mode in the Participant Register Update Panel unless there is an update request. 

The following visual example shows the state of an organisation without any certification data.

Download the whole Participant Register User Guide as an Adobe PDF file.


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