If requested, the self-registrant or the LEAR/Account Administrator (when already appointed) must provide recent financial information (supporting documents). A pop-up window will allow you to provide documents containing the financial information of your organisation. First, select the closing date to which the documents refer. You are requested to provide information for the last two consecutive financial years for which closed and approved annual accounts are available. You must insert the closing date of the latest of the two years. Depending on the selected date, the system will calculate the financial year. The financial statements for an accounting year with a closing date before June 30 are considered by the IT systems as related to the prior calendar year (e.g. if your accounting year's closing date is 31/03/2020, the financial year which will appear will be 2019). Follow the steps according to your situation: If you wish to upload new documents you must chose Upload new document in the following screen after clicking Repeat the operation to upload the documents you want to submit for your financial capacity assessment. Click on the Confirm button once you have uploaded all the required documents. You can also use financial documents that were previously uploaded for your PIC. In this case, you must chose Previously uploaded documents in the following screen after clicking When finished, select the three declarations in the checklist and click on Submit. After submitting the documents, the icon Specific case: If your organisation has no approved financial statements (i.e, it concerns a recently created entity) you must select "This organisation does not have any closed financial statements yet". You will then obtain guidance on the documents to be provided and you must follow the steps described above for the upload of the financial information. In this case, the checklist will be disabled and you will be requested to provide a justification why the full set of document requested by the Central Validation Service cannot be provided. Specific case: If your organisation has already closed annual accounts that were provided to the Central Validation Service, but the annual accounts for the most recent year are still not finalised (i.e. data for 2018 is already provided, but on 30/09/2020 your annual accounts for the financial year ending on 31/12/2019 are still not approved). In such case, you are requested to select the closing date (i.e. 31/12/2019 from the foregoing example) and provide justification why these accounts are still not available by using the Equally, in your justification, you are requested to provide an estimation by when these accounts are expected to be available.
You are required to provide financial supporting documentation only when the icon 
appears in the data group and navigation menu:
To fulfil the request, click on the 
button.
Tip: It is not possible to type the dates. To navigate from one year to another, click on the current year. This will change the view from a monthly one into a yearly one, where you can easily change from one year to another without going month per month. Moreover, if you click twice on the current year, instead of one-year view, it will give you a multi-year overview. Thus, you will be able to select the year first, then the month and finally a concrete day.
Once the financial year has been entered, scroll down to the Financial Statements section and the 
button will be available. 
Upload new document(s)
and carry out the following steps:
When finished, select the three declarations in the checklist and click on Submit.
After submitting the documents, the icon will disappear from the data group and the navigation menu and a light blue Data provided label will appear in the Financial Capacity section, next to the View button:
After submitting the documents, you will not be able to add further documentation any more unless you are specifically requested to do so by the Central Validation Service.Use previously uploaded documents
and carry out the following steps:
icon next to the document.
If you need to combine new documents and previously uploaded documents you must use both Upload new document and Previously uploaded documents, until all documents you need to provide appear under the Documents section. Then you can submit. will disappear from the data group and the navigation menu and a light blue Data provided label will appear in the Financial Capacity section, next to the View button:
After submitting the documents, you will not be able to add further documentation any more unless you are specifically requested to do so by the Central Validation ServiceWhen not all documents are available
field.
Requests for additional information / documents
The Central Validation Service may require additional information/documents. In this case, you will receive a message and the View button will change into Edit.
You will also see a red label next to financial capacity section on the left, indicating that you need to take action.
Click Edit and repeat the steps to upload the required documents, and tick the three confirmations in the checklist. 
If the required document is not available, click on 
and provide a justification. 
Click on Submit. The request will change again into Data provided.
When the data has been validated by the Central Validation Service, you will see the changed state under the financial capacity section.
Download the whole Participant Register User Guide as an Adobe PDF file.
