Ownership and Control Assessment
As part of the 2021-2027 Multi annual Financial Framework (MFF), some programmes / calls require that the organisations in receipt of grants or other contracts are NOT controlled from outside the European Union. Through the Ownership and Control Assessment (OCA), the Central Validation Service uses the information (data and documents) provided by the participant organisations to conclude on the organisation ownership control situation. The outcome of the assessment is then made available to the service in charge of the grant/tender awarded to your organisation. The OCA is considered valid for 18 months after completion of the assessment.
Request of documents for the assessment
In the Participant Register, there is no reference to the ownership control data until it is requested by the Central Validation Service. You will receive an email, also visible under the My Notification(s) section of the Funding & Tenders Portal and under the Messages tab in the Participant Register:
There will be also a corresponding new task under the My Task(s) section. You will upload the documents by clicking on the task:
Step by step to provide the required documents
Access the task Request for ownership control supporting documents
Access the My Task(s) section in the Portal and click on the name of the Request for ownership control supporting documents task.
To access the task and upload your documents, click on the name of the task and disregard the Actions button.
Upload the required documents
Click on Upload for each type of document and, if you wish to upload multiple documents of the same type, click on the Add document button:
A pop-up window appears:
Click on the Choose files button or drag and drop the required document. Once done, the name of your document will appear in green under the Choose files button. You can only add one document at a time:
If you have previously clicked on the Add document button, the requested Document type will appear automatically. Additionally, you can provide a Description in the related field but this is not mandatory. Then, click Upload. At any time, you can click Close to get back to the previous screen:
Submit your documents
Once you have uploaded the documents, you see the following screen:
In this screen, you can see the record of the documents that you just uploaded. Click on Add document until you have uploaded all the required documents listed in the message that you have received. Use the comments field to justify if one or several of the requested documents are not available.
You can download your uploaded documents by clicking on their name but this is not possible for the ID document types due to confidentiality reasons. If you need to delete an uploaded document, click on the Bin button next to it. If you click Cancel, you will lose any uploaded document.
When you have uploaded all the required documents, click on the Submit button. If the submitting is successful, you will see the confirmation message on the screen:
If the Central Validation Service needs further supporting evidence, they will send you a new request to provide the documents following the same process as the one described above.
If the Central Validation Service does not contact you any more about this matter, this means that the assessment has been concluded for your organisation.