Registration steps
Log into the Portal
Go to the Funding & tenders Portal and click on Login (see How to authenticate with EU Login if you need information on how to log in).
From the Funding or Procurement menu on the top, select Participant register.
Before registering an organisation, check that it has not previously being registered:
Search for organisations by clicking Find a registered organisation. Then, search for organisations, enter the name or a part of the name. You may restrict results by selecting a specific country or expanding the advanced search and applying further filters to the search criteria. The click on View results to display the matches.
Results are displayed on the page. To restart your search with different search criteria, click on Clear all.
If you do not find the organisation, then go back to Funding / Participant register or Procurement / Participant register in the menu on the top and click on the Register your organisationbutton.
Provide the organisation identification details
In this step, you must provide the basic legal information of your organisation. Depending on the country selected (for now only for EU ones), in the VAT number field, a search button will appear and in the Legal name field, a warning icon will be displayed:
Pressing on the search icon, a check of the VAT number provided is performed:
If the VAT number provided is not found in the database, the search icon in the VAT number field is replaced with a warning icon and the result of the check will be displayed:
As soon as you change the VAT number, the warning message regarding the VAT number is replaced by a search icon in the VAT number field:
Clicking the search icon again, if the updated VAT is valid, a green checkmark appears. The legal name associated with this VAT is also displayed. If you have also entered a legal name, this can be different than the one you encoded. You have the possibility to copy or update the name by pressing on Update Legal name, but you can proceed without the proposed update also:
Pressing Update Legal name, all the information will be greened out:
It is not mandatory to use the search button. You can click Next without performing a VAT check and you can continue, the system will not block you from registration, even if it might affect the validation of this entity.
Please note that throughout the wizard, at the bottom, you see the Save and Next buttons. Click on Save if you need to quit the wizard before finishing and click on Next to move to the next step of the wizard when you have provided the mandatory data:
You are presented with a list possible duplicates based on the provided Legal name and registration country. If one of the organisations match your organisation, do NOT continue the registration process; use the Use this PIC button to get in contact with the current LEAR of the organisation. If none of the organisations in the list matches yours, click on Continue registration to go to the step2:
Provide the organisation data
In this step, you must specify the main contact details and the official language of your organisation. Please note that throughout the wizard, at the bottom, you see the Previous button. You can use it if you need to go back to the previous step:
If a VAT check has been performed in the previous step, the VAT number was found, the legal name entered matched the one in the system, but the legal address does not match the one in the database, a message informing you about this is displayed:
Information
For Spain and Germany, the check is limited only to the VAT number, the legal name and address are not checked, these values will always be "—". The message "No legal name provided in the VAT register" and/or "No legal address provided in the VAT register" will be displayed and the option to update the legal name will not be shown.
For Greece, Bulgaria and Cyprus, you will see the transliterated legal name and address also, along with the original ones in Cyrillic characters.
Provide the legal information
In this step, you must select the Legal form of your organisation from the corresponding drop-down menu. Additionally, you can provide other data:
Define the authorised users
In this screen you set up the users which will be able to access the organisation data update screen and make changes to the registered data until a LEAR is appointed.
The EU Login of the person registering the organisation will be set up automatically as the main authorised user. You have the possibility to add another authorised user as a back-up. This person will receive the self-registrant role, the same as you (see Roles and access rights), and will be able to do updates or provide documents after the registration (see Organisation data view and update):
Summary screen
In this step, you can review all the data that you have entered in the previous steps.
If the VAT number was not found in the database, or the VAT number was found, but the legal name you entered does not match the one in the system, a warning message is displayed again, informing you about these:
If you need to make a modification, click on the Edit button at the top right corner of each of the steps summarized in this screen and you will be redirected again to step1:
When you have reviewed the data, click on the Submit button at the bottom right corner of the screen. Click on the Print button if you wish to print the data.
Success screen
This is the final step of the registration process. In this step, there is a confirmation that you have successfully completed the process and you can see the PIC that has been created for you:
Click on the Continue to update button if you wish to update the data of your organisation. With your PIC number, you can start applying already for calls for funding or tenders.