EU Funding & Tenders Portal

F&T Portal IT How To

IT How To


Table of contents



Completing Continuous Reporting tabs

Back to continuous reporting



Related pages



Online Manual



FAQ

  • FAQs on the Funding & Tenders Portal

Description

The Intellectual Property Rights (IPR) tab manages the intellectual property rights. The tab was previously named Patents (IPR).

To ensure that results with potential commercial value are or remain protected, beneficiaries receiving EU funding are obliged under Article 26.4 GA to formally notify the Commission or Agency if:

  • they intend to disseminate such results without that they are protected
  • they intend to abandon protection of such results or not to seek an extension of protection even though continued or broadened protection would be justified.

In such a case, the Commission or Agency with the consent of the beneficiaries concerned, may decide to assume ownership of the results to protect them. The beneficiaries concerned may refuse consent only by showing that their legitimate interests would suffer significant harm.

The IPR questionnaire lists the Registered Intellectual Property Rights. The consortium can keep the registered IPRs up to date. 

Source document

Please see the Annotated Grant Agreement (AGA) under the reference documents on the Funding & Tenders Portal for more information.

Relevant screens in the Grant Management Services 

The IPR questionnaire lists the Registered Intellectual Property Rights, which have been added by the consortium. The consortium can perform the following actions: 

  • adding an IPR
  • editing an IPR
  • deleting an IPR

(lightbulb) If the project doesn't have any Registered Intellectual Property Rights yet, please check the box. 

Adding an IPR

Click the Add IPR button

Complete the Intellectual Property Right Type and Confidentiality tab

Select the type from the drop down menu. Some screens will be different according to whether you choose patent or anything else:

  1. patent
  2. Trademark, Registered Design, Utility Model or Other.

Indicate whether the IPR is confidential.


The IPR is confidential
If you indicate yes, please also complete the application title (if you would like to keep the title itself confidential, please put anything to complete the title).

and the embargo end date (this is the date the IPR is supposed to stop being confidential. For the IPR to become publicly available, you need to manually change the status from 'Confidential' to 'Public').

then click the Add button


The IPR is not confidential
If you indicate no, please click "next" to complete the Application Reference Code tab.

Some fields are mandatory and marked with an *


For patents

Please complete the application reference or the award publication number and click the Search button (please fill out the Search box with at least one number to be able to search).

Patent application, publication and award publication number are automatically retrieved based on the provided application or publication number, regardless of the related patent office:

  • European patent office:

  • Non European patent offices:           

        

Indicate whether you would like to use the found application.

If you choose to use the application, please click next to complete the IPR Common Data tab

The systems informs you which beneficiaries could not be automatically matched to a project beneficiary.

Specify the applicants by selecting a beneficiary from the drop down menu and clicking on the plus icon. This beneficiary will now be displayed in the confirmed applicants field.

The system informs you of the IPR protection and of the official publication number of the award protection.


For trademarks, Registered Designs, Utility Models or Other

If the IPR is filed with a different organisation, please complete the prefix and the identifier.

Then click the Next button to complete the IPR Common Data tab

Complete the application title.


Choose the date of application.

Specify the applicants by selecting a beneficiary from the drop down menu and clicking on the plus icon. This beneficiary will now be displayed in the confirmed applicants field.

Indicate whether the application has been awarded IPR protection.

If the application has been awarded IPR protection, please also complete the official publication number of the award protection.



Editing an IPR

Select and click the relevant IPR line to edit

For patents
  • Specify the patent applicants by choosing the beneficiary from the drop down menu

     

  • Click the "plus" icon to add that beneficiary to the confirmed applicants

     

  • Click the "OK" button to complete save your editions

For trademarks, Registered Designs, Utility Models or Other
  • Update the application title, if necessary

     

  • Update the date of submission of the application, if necessary

     

  • Update the applicants, if necessary

     

  • Update the IPR protection and the official publication number, if necessary

     

  • Click the OK button 


     
Deleting an IPR

Click the "delete" X icon

 Confirm that you would like to delete the IPR

After having completed the questionnaire, click to save your data.