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Table of contents

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Table of Contents



Tip

These actions described in this page need to be performed by the LEAR or the account administrator.

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Related pages

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Warning

This information is applicable ONLY to Horizon Europe and Euratom Programmes:

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HORIZON-RIA/IA/CSA

HORIZON-JU-IA/JU-RIA/JU-CSA

HORIZON-COFUND

HORIZON-PCP/PPI

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HORIZON-EIC-Acc/EIC

HORIZON-EIT-KIC

HORIZON-ERC/ERC-SYG

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EURATOM-COFUND

EURATOM-CSA-RIA-AG

EURATOM-IA-AG


If you are NOT participating on a GAP under one of those mentioned calls, the actions described in this page are not applicable to you, and you will NOT receive a task to confirm the use of personnel unit costs for your organisation.

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Personnel Unit Costs confirmation for HE / Euratom

If your organisation is part of a consortium that has been invited to sign a grant agreement under the Horizon Europe or Euratom Programmes for which the use of personnel unit costs have been configured, and you have selected to use personnel unit costs for the organisation, or the PACO/PFSIGN have entered personnel unit costs in the financial information during GAP preparation, you will be invited to provide further details.  

To confirm the preference of the organisation for using personnel unit costs, the LEAR / Account Administrator receives a Portal Message (PNS) and receives a task under My tasks. Click on it to open it:

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Provide the audit certificate


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Provide the personnel unit cost audit certificate in pdf format, filled and signed as describe in the template, by clicking on Add PDF document:

A pop-up window appears:

Click on Choose files or drag and drop the required document. Once done, the name of your document will appear in green under the Choose files button. You can only add one document at a time and the type has to be PDF. Then, click Upload. At any time, you can click Close to get back to the previous screen.

After uploading the document, you will see the following confirmation:

If you have uploaded a wrong document, you still have the possibility to upload a new one, by pressing on Cancel and opening the task again:



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Calculate the daily rate


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Provide the annual work units and the total staff costs as specified in the certificate you have uploaded:

After entering all the requested information, click on Calculate:


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Confirm your daily rate for use of personnel unit costs

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After seeing the confirmation of the document reception and the result rate, you are requested to provide final confirmation by clicking on Continue to final confirmation. You also have the possibility to click on Previous and go back to make further changes:

A pop-up window appears as a reminder of consequences that will follow, where you still have the possibility to confirm your choice of the cost method by clicking on I confirm, or go back to make further changes by clicking on Previous. Once you click on I confirm, the task is completed and you cannot provide any different document nor change your submitted daily rate:

When confirming, a message appears informing you about a successful submission of the task:

Go back to your organisation data, click on Additional organisation data / Special cost methods. You will see now here the submitted daily rate and the status of the request.

The request is then sent to the EU Central Validation Service, who will validate it. If they need further supporting evidence, they will send you a new request to provide the documents following the same process as the one described above.

Withdraw interest in using personnel unit costs

At any time before completing receiving the task, you can modify your selection by accessing the additional organisation data tab, and changing your selection to Use actual personnel costs (see Special cost methods for  for more details). Changing the special cost method will cancel the task to validate the use of personnel unit costs.

Once you have submitted the task, you cannot cancel it, but the Central Validations Service can cancel it. Contact the service as described in Messages.

If you did not submit the task yet, within the task itselfWithin the task, you cannot actually withdraw it, ; you have just a reminder that you need to go to the special cost methods tab and change the selection.


Once the task has been completed, you cannot change the selection to use personnel unit costs nor the submitted daily rate and you need to wait for the outcome of the validation.

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