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(info)  UPDATES COMING

This page will be updated shortly to include the changes implemented in Mobility Tool+ Release 6.3 with regards to virtual and blended mobilities.

The current instructions refer to mobilities recorded in Mobility Tool+ before Release 6.3, which will be referred to as physical mobilities.

Basic information on virtual/blended activities and mobilities can be found in these pages:



Relevant for...

 Click here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.

Call YearKey ActionAction

All

KA2 - Cooperation for innovation and the exchange of good practices

All


Force majeure applies to KA2 activities which could not be started or completed due to an unforeseeable exceptional situation or event beyond the individual participant's control. It is not attributed to error nor negligence on the participant's part. Such situations can arise at any time including factors such as sudden disease, accidents, death, earthquakes and other causes beyond the control of the participant.

While creating or editing an activity, when the checkbox Force Majeure is checked the comment field Force Majeure Explanations must be completed. The justifications for indicating the activity as Force Majeure should be added here.


2020 "COVID-19 affected" flag

KA2 project activities having an end date within 2020, the Force Majeure flag checked, and for which Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the new "COVID-19 affected" flag set. This flag cannot be changed manually.


KA2 activities where the Force Majeure check box is available:




Learning, Teaching and Training Activities

In the case of Learning, Teaching and Training Activities, if the Force Majeure box is checked for a participant the following fields and calculations will be affected as described below. Certain fields may vary in name, depending on the selected Action Type.

  • Duration Calculated (days) - The business rule checking the minimum and maximum duration will no longer apply in case of Force Majeure.
  • Total EU Travel Grant - The field will become editable. If any values were already present they will remain.
  • EU Individual Support - The field will become editable. If any values were already present they will remain.
  • Linguistic Preparation - Applicable to participants whose activity type is long-term. The user checks the field.
  • Linguistic Support Grant - The field remains locked.
  • Force Majeure Explanations - This additional field is shown. The beneficiary must provide explanations about the force majeure event.

When the Force Majeure checkbox is checked the comment field Force Majeure Explanations becomes available and must be completed. The justifications for indicating the activity as Force Majeure must be added here. 


"COVID-19 affected" flag in Learning, Teaching and Training Activities

Learning, Teaching and Training Activities with participants having an activity end date within 2020, the Force Majeure flag checked, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the "COVID-19 affected" flag set.  To indicate a participant in a Learning, Teaching and Training Activity as COVID-19 affected:

  1. Tick the Force Majeure? check box in the participant form.
  2. Add an explanatory comment including the keyword "covid" or "corona".
  3. The end date of the activity has to be in 2020 (to be specified in the Duration section).
  4. Note that the Covid-19 affected flag is checked automatically as conditions 1-3 are fulfilled. 
  5. In the list of participants the Covid-19 affected column will display a check. See MT+ Menu and Navigation > Add/Remove Columns option for instructions on how to add the column to the list view. 

For additional information and guidance on Force Majeure due to COVID-19, please see MT+ Force majeure guidance due to Coronavirus.




Transnational Project Meetings 

If the Force Majeure box is checked the Total (Calculated) becomes editable and the comment field Force Majeure Explanations becomes available and must be completed. The justifications for indicating the activity as Force Majeure must be added here. Click on the Save button to save any changes.

"COVID-19 affected" flag in Transnational Project Meetings

Transnational Project Meetings having an end date within 2020, the Force Majeure flag checked in the participant form, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the "COVID-19 affected" flag set. To indicate a participant as COVID-19 affected:

  1. The end date of the Transnational Project Meeting has to be in 2020 (to be specified in the Meeting Details).
  2. Tick the Force Majeure? check box in the participant form.
  3. Add an explanatory comment including the word "covid" or "corona".
  4. Note that the Covid-19 affected flag is checked automatically as conditions 1-3 are fulfilled. 
  5. In the list of participants for the Transnational Project Meeting the column Covid-19 affected will display a check. See MT+ Menu and Navigation > Add/Remove Columns option for instructions on how to add the column to the list view. 

For additional information and guidance on Force Majeure due to COVID-19, please see MT+ Force majeure guidance due to Coronavirus.



Intellectual Outputs (Intellectual Outputs - Organisation )

If the Force Majeure box is checked the Total (Calculated) fields becomes editable. The comment field Force Majeure Explanations becomes available and must be completed. The justifications for indicating the activity as Force Majeure must be added here.

"COVID-19 affected" flag in Intellectual Outputs

Intellectual Outputs having an end date within 2020, the Force Majeure flag checked in the Intellectual Outputs - Organisation form, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the "COVID-19 affected" flag set.  

To indicate an Intellectual Output as COVID-19 affected:

  1. The end date of the Intellectual Outputs has to be in 2020 (to be specified in the Intellectual Outputs Details).
  2. Tick the Force Majeure ? check box in the Intellectual Outputs - Organisation form.
  3. Add an explanatory comment including the word "covid" or "corona".
  4. Note that the Covid-19 affected flag is checked automatically as conditions 1-3 are fulfilled. 

For additional information and guidance on Force Majeure due to COVID-19, please see MT+ Force majeure guidance due to Coronavirus.




Multiplier Events (Multiplier Events - Detail)

If the Force Majeure box is checked in the Multiplier Events Activity the comment field Force Majeure Explanations becomes available and must be completed. The justifications for indicating the activity as Force Majeure must be added here.

In the Budget item details related to the multiplier event flagged as Force Majeure, the Total Grant fields for local and international participants become editable. These values can now be adjusted. 

"COVID-19 affected" flag in Multiplier Events 

Multiplier Events having an end date within 2020, the Force Majeure flag checked in the Multiplier Events Activity form, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the "COVID-19 affected" flag set.  

To indicate a Multiplier Event as COVID-19 affected:

  1. The end date of the Multiplier Event has to be in 2020.
  2. Tick the Force Majeure ? check box in the Multiplier Events Activity form.
  3. Add an explanatory comment including the word "covid" or "corona".
  4. Note that the Covid-19 affected flag is checked automatically as conditions 1-3 are fulfilled.

In the Budget section of the Multiplier Event flagged as Force Majeure, the Total Grant fields for local and international participants become editable. These values can now be adjusted. 

For additional information and guidance on Force Majeure due to COVID-19, please see MT+ Force majeure guidance due to Coronavirus.