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(info)  UPDATES COMING

This page will be updated shortly to include the changes implemented in Mobility Tool+ Release 6.3 with regards to virtual and blended mobilities.

The current instructions refer to mobilities recorded in Mobility Tool+ before Release 6.3, which will be referred to as physical mobilities.

Basic information on virtual/blended activities and mobilities can be found in these pages:



In Mobility Tool+, Force majeure applies to mobilities which could not be started or completed due to an unforeseeable exceptional situation or event beyond the individual participant's control. It is not attributed to error nor negligence on the participant's part. Such situations can arise at any time including factors such as sudden disease, accidents, death, earthquakes and other causes.

While creating or editing a mobility, when the checkbox Force Majeure is checked the comment field Force Majeure Explanations must be completed. The justifications for indicating the mobility as Force Majeure should be added here.





2020 "COVID-19 affected" flag

Mobilities having an end date within 2020, the Force Majeure flag checked, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the new "COVID-19 affected" flag set. This flag cannot be changed manually. The same rule applies for the export and import of mobilities: in the import/export file no specific column for the flag is available, but is automatically set in Mobility Tool+ on import, if the conditions are met.

To indicate a mobility as COVID-19 affected:

  1. Tick the Force Majeure? check box.
  2. Add an explanatory comment including the word "covid" or "corona".
  3. The end date of the mobility has to be in 2020 (to be specified in the duration section).
  4. Note that the Covid-19 affected flag is checked as conditions 1-3 are fulfilled. 

For additional information and guidance on Force Majeure due to COVID-19, please see MT+ Force majeure guidance due to Coronavirus.



KA1 Force Majeure

For Key Action 1 projects, if the Force Majeure flag is set, a number of fields and calculations will be affected in Mobility Tool+ depending on the call year and key action type:


Duration of the Mobility Period (days)

The business rules checking the minimum and maximum duration no longer apply in case of Force Majeure.

Example: KA105 Call 2019, Youth Exchanges - Programme Countries



Total Number of Teaching Hours

The business rule checking the minimum of 8 hours per week no longer applies in case of Force Majeure.

Example: KA107 Call 2019, Staff mobility for Teaching To/From Partner Countries



EU Travel Grant

The field becomes editable. If any values were already present they will remain.

Example: KA105 Call 2019, Youth Exchanges - Programme Countries



EU Individual Support

The field becomes editable. If any values were already present they will remain.

Example: KA 116 Call 2018, Advance Planning Visit  - Erasmus PRO


Organisational Support

The field becomes editable. If any values were already present they will remain.

Example: KA105 Call 2019, Youth Exchanges - Programme Countries



Linguistic Preparation? and Linguistic Support

If the mobility was eligible for linguistic support before Force Majeure intervened, the Linguistic Preparation? checkbox remains available even if the duration is shortened to less than the minimum required duration (19 days for VET learners and 60 days for long-term Youth-EVS mobilities).

When the checkbox is ticked, the Linguistic Support budget field remains available, but the default amount cannot be changed in case of Force Majeure. 

Example: KA116 Call 2018, Short term mobility for VET learners




Course Fees Grant

The field becomes editable. If any values were already present they will remain.

Example: KA101 Call 2019, Structured Courses/Training Events

Information

Force Marjeure does not affect the sending of the participant report. The participant, even if unavailable, will receive the system notification regarding the Participant Report to be filled in at the end of the activity.



KA3 Force Majeure

For Key Action 3 projects, if the Force Majeure flag is set, the following fields will be affected:

  • Total EU Travel Grant - The field becomes editable. If any values were already present they will remain.
  • Organisational Support - The field becomes editable. If any values were already present they will remain.

Example: KA347 Call 2019, Transnational Activities