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(info)  UPDATES COMING

This page will be updated shortly to include the changes implemented in Mobility Tool+ Release 6.3 with regards to virtual and blended mobilities.

The current instructions refer to mobilities recorded in Mobility Tool+ before Release 6.3, which will be referred to as physical mobilities.

Basic information on virtual/blended activities and mobilities can be found in these pages:



This page explains how to manage the list of Learning, Teaching and Training Activities in Mobility Tool+. 

A strategic partnerships project can optionally include transnational learning, teaching and training activities for which support for travel, subsistence and linguistic preparation can be given.

These activities must be justified by the added value that they bring to the project achievements.



Quick steps

Detailed steps

Steps

Access the "Learning, Teaching and Training Activities" tab.

Click on the Learning, Teaching and Training Activities tab in your project. 

The "Learning, Teaching and Training Activities" screen.

The list of Learning, Teaching and Training Activities is displayed. Any existing items can be edited or deleted, and new ones can be added.

The following elements are available on the Learning, Teaching and Training Activities screen:

  1. Search bar: to search for a specific activity.
  2. List of Learning, Teaching and Training Activities: displays the list of activities as defined in the grant agreement or through an amendment, and transferred from the National Agency Project Management System to Mobility Tool+. These activities will not contain all required details and must be updated in order to add participants and costs. Learning, Teaching and Training Activities added manually will also be displayed here.
  3. +Create button: to add Learning, Teaching and Training Activities to the project.
  4. Approved budget (by National Agency): displays the granted amount to be consulted at any time.

Additional information on the list functionalities in Mobility Tool+ is available under MT+ List functionality.

Click the "+Create" button.

To add a new Learning, Teaching and Training Activity that was not defined in the grant agreement, click on the +Create button. 

Fill in the activity details.

The activity section will appear.

Note that the list of participants can be added only after the activity section is completed. Fill in the mandatory activity details, which are marked with the orange value required label. The Activity No. must be unique in the project.

 

Click on "Save".

To save the details of the activity, click the Save button. The list of participants can now be added.

Add the activity "Participants".

Click the "+Create" button.

In order to create the Participants for the activity, click on the +Create button in the newly displayed Participants section.

Fill in the participant details and save.

Complete the details as applicable for the participant. Information to provide in this section is divided into: Participant, Mobility, Duration, From/To, Travel Grant, Individual Support. 

All mandatory fields are marked with the orange value required label. 

Take note

The Start/End dates for a participant must always be within the project dates as specified in the project Details tab and displayed as Project Duration timeline on this screen. 

 You can use the compact view button to only display the most relevant and mandatory fields to fill in. 

Note: For information on the Force Majeure check box, please see below.

Take note

In KA229 - School Exchange Partnerships projects, the Sending Organisation for participants is always the Beneficiary organisation.

Once all information is provided, click on the Save button.

Add more participants.

The Activity screen displays. The Participants list now displays the participant you have just recorded.

To add more participants to the Learning, Teaching and Training Activity:

  1. Click on the +Create button and provide all participant information as explained above.
  2. Click on the the Copy icon to copy already existing participant information. This will copy all information from an existing participant into the details of a new participant, with the exception of the participant's first name, last name, email and ID. Provide the missing details of the new participant and, if needed, update the participation details such as start/end dates, travel, etc.

Edit or Delete a participant.

Click on the Edit icon to edit participant information. To delete a participant from the activity, click on the Delete icon and confirm the deletion.

Click on "back to list".

Click on Back to list to return to the list of Learning, Teaching and Training Activities. 

Add more Learning, Teaching and Training Activities (if applicable).

The newly added Learning, Teaching and Training Activity is now displayed in the list. 

Add subsequent Learning, Teaching and Training Activities, if needed, in the same way as just explained by clicking on the +Create button. 

Edit or Delete a Learning, Teaching and Training Activity. 

To edit a Learning, Teaching and Training Activity, click on the Edit icon. 

To delete a Learning, Teaching and Training Activity from the list, click on the Delete icon and confirm deletion.  

 

Force Majeure

In the case of Learning, Teaching and Training Activities, if the Force Majeure box is checked for a participant the following fields and calculations will be affected as described below. Certain fields may vary in name, depending on the selected Action Type.

  • Duration Calculated (days) - The business rule checking the minimum and maximum duration will no longer apply in case of Force Majeure.
  • Total EU Travel Grant - The field will become editable. If any values were already present they will remain.
  • EU Individual Support - The field will become editable. If any values were already present they will remain.
  • Linguistic Preparation - Applicable to participants whose activity type is long-term. The user checks the field.
  • Linguistic Support Grant - The field remains locked.
  • Force Majeure Explanations - This additional field is shown. The beneficiary must provide explanations about the force majeure event.

When the Force Majeure checkbox is checked the comment field Force Majeure Explanations becomes available and must be completed. The justifications for indicating the activity as Force Majeure must be added here. 

"COVID-19 affected" flag

Learning, Teaching and Training Activities with participants having an activity end date within 2020, the Force Majeure flag checked, and for which the provided Force Majeure Explanations contain keywords such as "corona" or "covid" will automatically have the "COVID-19 affected" flag set.  To indicate a participant in a Learning, Teaching and Training Activity as COVID-19 affected:

  1. Tick the Force Majeure? check box in the participant form.
  2. Add an explanatory comment including the keyword "covid" or "corona".
  3. The end date of the activity has to be in 2020 (to be specified in the Duration section).
  4. Note that the Covid-19 affected flag is checked automatically as conditions 1-3 are fulfilled. 
  5. In the list of participants the Covid-19 affected column will display a check. See MT+ Menu and Navigation > Add/Remove Columns option for instructions on how to add the column to the list view. 

For additional information and guidance on Force Majeure due to COVID-19, please see MT+ Force majeure guidance due to Coronavirus.