Welcome - Restricted access

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All participating organisations have to be registered in the Organisation Registration system and have received an Organisation ID before completing the Web Form. The Organisation ID will be used to complete the organisation details in the application form. Organisation details cannot be updated in the application form, only in the Organisation Registration system. Check the Organisation Registration Guide for more details.

This page explains how to enter additional participating organisation(s) details. The general process is the same for the applicant, partner organisations and consortium members.

Take note

Please note that questions or fields may vary depending on the key action of your application.

Quick steps

Detailed steps


Click "Participating Organisations" in the side menu. 


Click on add "Partner Organisations".

To add a partner organisation, click on the ADD PARTNER button in the Partner Organisation section.


Provide the "Organisation ID"

Type the Organisation ID of the (first) partner organisation in the Organisation ID field in the newly displayed row. The organisation details linked to this ID are automatically inserted into the application form.

  1. The Organisation ID field now has a green stripe. This means that the provided Organisation ID is recognised. The red warning sign before the Organisation ID field indicates that additional organisation details are required.
  2. The organisation details linked to this Organisation ID are entered into the application form. On this screen, the Legal name and Country are displayed.
  3. Click on the menu button and select Organisation Details to fill in the additional mandatory organisation information, 


Update Organisation Details. 

The Partner Organisation Details screen opens.

The tabs at the top can be clicked to navigate to the different sections of the current screen; alternatively, scroll down to reveal more of the screen. Tabs indicated with a green check mark are completed. Tabs displaying a red warning sign indicate missing information. 

The applicant organisation details are automatically filled in with the ones provided in the Organisation Registration system. Those details cannot be edited in the form, but additional non-mandatory information can be added in this section such as Department or Email.


Update the Profile (if applicable).

The first information to update is the Profile.

Select the Type of Organisation from the drop-down menu. If you have already applied for Erasmus+ in the past, the field Type of Organisation is prefilled. Please check if the value displayed is correct. If it is not correct, choose the correct option from the drop-down menu.


Add the "Associated Persons". 

The next section to fill in the applicant organisation details is Associated Persons. See Web Forms Add associated persons to organisations on how to add those to the application form. 


Complete additional sections.

In this example, additional information is required in the Background and Experience section. Fill in the required information.


Navigate back to the Participating Organisations screen.

Once all details for the organisation are filled in, navigate back to the Participating Organisations main screen.

The Partner Organisation is now marked with a green check, meaning all mandatory information was provided.


Add additional Partner Organisations (if applicable).

To add more partner organisations, click the Add Partner button again and repeat the steps to complete the partner organisation details. This has to be done for all partners participating in the project.

Add all partner organisation the same way as described for the first partner.


Delete a Participating Organisation.

Should you have to remove a organisation (for example incorrect organisation added), this can be done easily:

  1. Click on the Menu button next to the organisation to remove and select Delete Organisation.
  2. Confirm the deletion in the pop up by clicking Yes.
  3. The organisation is now removed from the list of partner organisations. 


Duplicated Organisation ID in participating organisations.

Once an Organisation ID is used for one of the organisations in the form, the same Organisation ID cannot be used again. In case you entered the same Organisation ID more than once you will receive a warning message and the Organisation ID is automatically removed from the respective field. You will not be able to add an organisation twice.