Erasmus+ & European Solidarity Corps IT Documentation
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What is the topic about?

The organisation details that are recorded in the Organisation Registration system may require to be updated. There can be different scenarios when an organisation needs to modify their data:

  1. The transfer of organisation details from the Participant Portal to the new Organisation Registration system
  2. Modifications to the organisation details
  3. Change of contact person
  4. Change of authorised users


Information

If your organisation is registered in both the Organisation Registration system and the Participant Portal, it is recommended that you update the organisation details in both systems. 

How to modify organisation details in the Organisation Registration system?


Quick Steps


Detailed Steps

Access "My Organisations" list and select "Edit" for the organisation to update.

Access the OID My Organisations page from the Erasmus+ and European Solidarity Corps platform. 

To access the list of your organisations, either use:

  1. The Organisations menu and select My Organisations or
  2. The My Organisations button directly on the page. 

You will be prompted to provide your EU login, if you are not yet logged in to any of the European Commission systems. Be aware that the Organisation Registration system does not support authentication using eID. Only authentication with the e-mail address and password associated to your EU Login is possible.

The list of organisations to which you have access is displayed. Click on the blue arrow icon in the Details column to access the organisation details.

The Organisation Registration system opens on the Organisation data screen. From here, you have access to all currently available organisation information. 

To easily access a specific section in the form use the side navigation.


Modify the "Organisation data".

Update the required information on your organisation, such as legal name, business name, legal status, language, country and more. If your organisation already has a PIC but the organisation information was not transferred to the Organisation Registration system it can be entered in this screen. See more details concerning the PIC field.

To modify organisation data:

  1. Access the Organisation data section. 
  2. Make the required changes. 
  3. If no other updates are required for your organisation, save the changes by clicking the Update my organisation button. 


Modify the "Legal Address".

To modify legal address information:

  1. Access the Legal Address section of the form. 
  2. Make the required changes. 
  3. If no other updates are required for your organisation, save the changes by clicking the Update my organisation button. 


Modify the "Organisation Contact Person".

1

To edit the Organisation Contact Person: 

  1. Access the Organisation Contact Person section.
  2. All information in the organisation contact screen can be changed. Make the needed adjustments. 
  3. Click on the Update my organisation button in the side navigation if no other updates are required for your organisation. A Success message displays. Click OK to close it. 


Modify "Authorised Users".

1

Access the "Authorised Users" section

Open the Authorised Users section. The list of added authorised users is displayed. 

2

Click the "Edit" icon and make the required changes

Find the contact to be updated in the list and click the Edit (pencil) icon next to it. 

3

Make the adjustments and click "Update Contact"

Make the required changes in the Edit a contact window. 

4

Submit changes

Click on the Update my organisation button in the side navigation if no other updates are required for your organisation. A Success message displays. Click OK to close it. 


Update documents.

Documents added for your organisation cannot be changed, only removed. If a new version of a document is required, you have to upload it. The old version should be removed. 

See OID Manage documents for details.

Important

 If your organisation is already certified and intends to apply for a new grant or accreditation, any documents that are older than 6 months will have to be updated and attached again. This ensures legal security for the authorising officer.

Submit the changes. 

When all modifications are made, click on the Update my organisation button. A Success message displays. Click OK to close it.

Notifications. 

The Organisation Registration system will send notification e-mails to all authorised users of the organisation every time modifications are submitted, informing them that changes of organisation details were made in the system.  


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