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Relevant for...

 Click here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.

Call YearKey ActionAction

2018

KA2 - Cooperation for innovation and the exchange of good practices

KA229 - School Exchange Parnerships


This page explains how to manage the list of Learning, Teaching and Training Activities for KA229 projects in Mobility Tool+ and how all participating organisations manage the details of their groups involved in the activities.

The list of Learning, Training and Teaching Activities are defined by the coordinator of the project. While a list of planned activities were outlined in the application request, this list is not transferred to Mobility Tool+. The coordinator creates and provides basic information for each activity.

Once the activities are defined in Mobility Tool+, all partners can start adding groups of participants to the relevant activities. Each partner will add groups for an activity in their own project. While all activities and groups are visible to all project partners, a partner can only change or delete their own groups. Once groups are added the activity can no longer be edited by the coordinator.

The contextual menu (1) next to each activity in the list enables the coordinator to view, edit, and delete it. For other available operations please refer to the MT+ List functionality page.



Quick steps


Detailed steps

Add an activity.

Click "+Create".

As a coordinator, click the +Create button at the top of the Learning, Teaching and Training Activities screen to open the Activity screen.

Fill in the details.

Fill in the fields as appropriate. You can use the show explanations button to display or hide on-screen instructions.

Information

If you added any Learning, Teaching and Training Activities in your web application form, the numbers associated with those activities in the application form (for example C1, C2,..) cannot be used when selecting the Activity Number.

See one example of the Activity No. for Learning, Teaching and Training Activities in the application form here.


Click "Save".

Click the Save button to save the details of the activity. At this point you can scroll further down to add groups to your activity or click the back to list button to return to the activity list.


Edit an activity.

Activities can only be modified by coordinators.

To start editing an activity, click the Edit icon next to it in the Learning, Teaching and Training Activities list. Make the desired changes in the Activity screen, then click Save to save the new details.

Information

Certain fields in the activity can be changed only as long as no groups have been added to the activity. Otherwise, these fields are disabled (greyed out) and if they require changes, all groups must first be removed by the partners that created those.

Delete an activity.

An activity can only be deleted by the coordinator and only as long as no groups have been added to it. If you need to delete an activity, all groups must first be removed by the partners that created them.

To delete the activity, click the bin icon next to it in the Learning, Teaching and Training Activities list.

A pop-up dialog is displayed. Click Delete to remove the activity.


Add groups to an activity.

Click "View" at activity level.

If you are in the activity list, click the View icon next to the activity item you wish to open.

If you are already in the Activity screen, proceed to the next step.

Click "+Create".

At the bottom of the Activity screen, click the +Create button to open the Group screen.


Fill in the details.

Note that the activity details as provided by the coordinator are displayed at the top of the screen.

In the Group screen fill in the fields as appropriate. You can use the show explanations button to display or hide on-screen instructions. You may need to scroll down to complete all the fields.

The requested grants as well as other values are calculated automatically based on the details you provide.

Information

  • Unlike activity numbers, the Group ID is assigned automatically.
  • The organisation creating the group is implicitly selected as the Sending Organisation, and it cannot be changed regardless of the Leading Organisation.
  • If Force Majeure was flagged at activity level, all new groups added to the activity will have the box ticked by default and additional Force Majeure Explanations are required. If this does not apply to your group, you can untick the box. See MT+ KA2 Force Majeure - old for further details about Force Majeure.
  • An additional grant for Linguistic Support can be requested for long-term activities.

Click "Save".

Once all fields have been completed, click the Save button to save the details. The newly created group is displayed in the Groups list under the associated Activity.


Edit a group.

Groups can be edited only by the partners that added them.

To start editing a group, click the Edit icon next to it in the Groups list. Make the desired changes in the Group screen, then click Save to save the new details.


Delete a group.

Groups can only be deleted by the partners that added them. To delete the group, click the bin icon next to it in the Groups list.

A pop-up dialog is displayed. Click Delete to remove the group.