We will upgrade the Confluence Wikis platform.
In the meantime, and report any issue to DIGIT-WIKIS-SUPPORT@ec.europa.eu. You will be able to check new features from the release notes.


Welcome

Welcome - Restricted access

Skip to end of metadata
Go to start of metadata

Relevant for...

 Click here to expand to see the table below indicating the Call Year(s) and Action(s) where the following wiki page is relevant.

Call YearAction Type

2018

ESC21 - Traineeship and Job


In this section, you are requested to enter information on the activities you intend to implement. The budget of your project will be partly generated based on the data provided here.


Take note

Questions or fields may vary depending on the Action you apply to. Please read the on-screen information carefully to complete the relevant fields and sections.

Quick steps


Detailed steps


Steps
1

Click "Project Activities" in the side menu.

To add activities to your application, click on Project Activities in the side menu and the Project Activities main screen opens.

Two drop-downs are available: One asking for the main type of Project activities planned (i.e. Traineeships/Jobs) and the other asking if you plan to include also Complementary Activities.

2

Select the "Project Activities".

Select from the drop-down what type of Project Activities are planned: Traineeships and/or Jobs. Depending on your selection, additional lists become available.

In our example, we selected Traineeships and Jobs, hence two lists display.


3

Enter the first activity.

Access the Activity Details.

To enter the details for your first planned activity, in the displayed list click the dotted line under Activity Title or use the Menu button and select Activity Details.

In our example we will provide information for a Traineeship Activity. The principle is the same for Job activities.

4

Enter the required information.

In the Activity Details screen, provide the required information:

  1. Provide the Activity Title in the free text field.
  2. Select the Activity Type from the drop-down.
  3. Enter the requested information in the available free text fields.

You will notice as each activity is added, it is automatically numbered. In this case, as it is the first Traineeship activity added, it is numbered Activity - AT1. Additional activities are numbered subsequently.

For Job activities, the numbering would start with Activity - AJ1.


5

Access the "Flow Details".

Click the dotted line under Country of Origin/Country of Destination or use the Menu button and select Flow Details.

Information

For certain activity types, in order for the flows to be completed correctly, the applicant organisation section has be completed first.

Add the "Flow Details".

In the Flow Details screen you first have to specify information such as:

  • Country of Origin and Country of Destination
    • Note: Should the Country of Origin be the same as the Country of Destination, additional information has to be entered under the Activity Details.
  • Duration
  • Total No of Participants
  • No of Participants with Special Needs
  • No of Participants with Fewer Opportunities
  • No of Accompanying Persons

Information

  • Hovering over the question marks provides assistance on what type of information to enter.

  • Some fields in this section have a drop-down option available.

  • Additionally you will get warning messages displayed if any entry does not match the validation rules.


 Click here to expand to see an example for Flow Details for Traineeships with a duration longer than 183 days

In this example screen, an additional field becomes available after the duration was entered. It is marked as mandatory and has to be completed accordingly.


6

Update the "Flow Budget".

The flow Budget consist of various sections. The display of those depends on the Activity Type as well as the number of Participants and type of participants entered. Some fields will for example only be visible if you have Participants with Special Needs participating in your activity.

Some fields are prefilled with the information entered in the flow details earlier. Those fields can be adjusted.

7

Update "Travel" information.

In this section, the Travel information is to be entered.

  1. The No of Participants is filled in automatically, but can be reduced, if needed.
  2. Select the Distance Band from the drop-down.
  3. The Grant per Participant and Total Travel Grant fields are updated automatically.



8

Add "Exceptional Cost for Expensive Travel" (if applicable).

Take note

If you request Exceptional Costs for Expensive Travel you cannot claim any other travel budget. Any information you might have added in the Travel section is removed should you choose this option.

In case of expensive costs for travel, tick the box Request Exceptional costs for expensive travel and provide the Number of Participants, a Description and Justification, and the Grant (EUR).

9

Update the "Organisational Support - Activity Costs".

In this section, the Organisational Support information can be adjusted.

  1. The No of Participants is filled in automatically, but can be reduced, if needed.
  2. Duration per Participant is also prefilled and could be reduced.
  3. Enter the Travel Days.
  4. The Grant per Participant/Day and Total Organisational Support Grant fields are updated accordingly.

10

Update the "Inclusion Support" (if applicable).

In this section, the Inclusion Support information can be entered. This section is only available if you entered earlier participants with special needs or fewer opportunities.

  1. The No of Participants is filled in automatically, but can be reduced, if needed.
  2. Duration per Participant is also prefilled and could be reduced.
  3. Enter the Travel days.
  4. The Grant per Participant/Day and Total Inclusion Support Grant fields are updated accordingly.

11

Update the "Relocation Allowance".

In this section, the Relocation Allowance information can be entered.

  1. The No of Participants (excluding accompanying persons) is filled in automatically, but can be reduced, if needed.
  2. Duration per Participant is also prefilled and could be reduced.
  3. Enter the Travel days.
  4. The Grant per Participant/Day and Total Relocation Allowance fields will be updated accordingly.
12

Add "Linguistic Support" (if applicable).

The section Linguistic Support is not available for the activity type Advanced Planning Visit; only for the other activity types with a duration of a minimum of 60 days.

See details: Web Forms Linguistic Support


13

Add "Exceptional Cost" (if applicable).

If needed, you can also add Exceptional Costs.

  1. To enter details and to add multiple costs, use the ADD EXCEPTIONAL COST button.
  2. Enter the Number of Participants.
  3. Enter a Description and Justification.
  4. Enter the requested Grant in EUR.

To delete an item, click the Delete button. Via the ADD EXCEPTIONAL COST button you can add additional rows, if need may be.


14

The "Total Flow Budget".

The last section of the flow is an overview of the Total Flow Budget, read only. All budget items entered in the flow are displayed here and the Totals per budget item as well as the Total Flow Grant displayed.

15

Navigate back to "Activity Details".

Once the flow information is complete, navigate back to the Activity Details screen.

In the list of flows, the Flow is marked as completed. Via the ADD FLOW button you can add additional flows to your activity.

Take note

Within the same activity, the country of destination must always be the same.



16

Edit or Delete a Flow.

To edit an already encoded flow, click on the Menu button and select Flow Details.

To remove an already encoded flow, click the Menu button and select Delete Flow. The Delete Flow option is not available if only one flow is encoded in the application form.

17

Navigate back to the "Project Activities".

Once you have recorded all information for your activity, navigate back to the Project Activities using the breadcrumb.

The activity is now displayed in the list of Activities, in our example the list of Traineeship activities. When all the information is entered correctly, the activity is marked as complete.


18

Add additional Activities.

Via the ADD ACTIVITY button you can add additional activities for Traineeships and/or Jobs. Provide the required details as just explained for the first activity, including the flow(s).

Once all project activities are added, the lists display a green check mark. The example here shows activities entered for Jobs and Traineeships. Depending on the selection made earlier via the drop-down, you might only have one of those available.

19

Edit or Delete an Activity.

To edit an already encoded volunteering activity, click on the Menu button and select Activity Details.

To remove an already encoded activity, click the Menu button and select Delete Activity. The Delete Activity option is not available if only one activity is encoded.


20

Select if you plan "Complementary Activities".

The second part of the Project Activities section is about Complementary Activities. Select from the drop-down if you plan such activities in your project.

Selecting No requires no further action in this part of the application form.

21

Provide the required details for the Complementary Activity (if applicable).

If you chose Yes in the drop-down, a new free text field and a list of Complementary Activities become available.

Enter the details in the free text field.

22

Access the "Activity Details".

Click the dotted line under Type of Activity or use the Menu button and select Activity Details..


23

Enter the required information and navigate back to the "Project Activities".

Fill in the available fields:

  • Type of Activity
  • Direct Costs (EUR)
  • Indirect Costs (EUR)
  • Description

Once all information is provided, navigate back to the Project Activities.


24

Add additional Complementary Activities (if applicable).

Via the ADD COMPLEMENTARY ACTIVITIES button you can encode additional activities of that type. Proceed the same way as just explained.

Once all Project Activities and Complementary Activities (if applicable) are added, the top menu displays green check marks for the sections. You can proceed with the next part of your application.

25

Edit or Delete Complementary Activities.

To edit an already encoded complementary activity, click on the Menu button and select Activity Details.

To remove an already encoded complementary activity, click the Menu button and select Delete Activity. The Delete Activity option is not available if only one activity is encoded.