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groupNAITDOC-moderators, NAITDOC-auditors

Follow the documentation check lists: Creating a wiki page & Review and Publishing a wiki page. Those check lists are not accessible to the National Agencies.


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groupNAITDOC-auditors, NAITDOC-Moderators, NAITDOC-Reviewer-NA, NAITDOC-Reviewer-Beneficiaries, NAITDOC-Reviewer EAC EA


Warning
titleDO NOT COPY

Do not copy a page without following the check list. A copied page no matter the status will automatically be published on saving. The location of the page must be changed to Copied pages - restricted to editors before first save to avoid this. Please, note this message as well as the check lists are not visible to the NA user group.


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titleCheck this before copying a published page...


Note
iconfalse

This check list is not visible to the National Agencies.

  •  

    Ensure that the location is under Copied pages - restricted to editors

  •  If changes are required to be done by EAC IT TRAINING
    •  Update status to Changes & Send request to EAC IT Training





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groupNAITDOC-moderators, NAITDOC-auditors

IMT reference: 

Jira
serverIMT
serverId2b94b1f9-d06c-3288-8fb5-4eccbd7e2074
keyITT-3535

Page labels:

Page Information Macro
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labels
page@self


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groupNAITDOC-auditors, NAITDOC-Moderators, NAITDOC-Reviewer-NA, NAITDOC-Reviewer-Beneficiaries, NAITDOC-Reviewer EAC EA

User review IMT reference: 

Jira
serverIMT
serverId2b94b1f9-d06c-3288-8fb5-4eccbd7e2074
keyITT-3544

Status: PUBLISHED



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titleStatus explanation

The page should be marked by one of the 6 statuses. The page may be in DRAFT or is ready for or undergoing

Status
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titleReview
 . If the page is published for NA Working group review it will be indicated as
Status
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titleReview NA WG
 .
Finally the page is PUBLISHED.  The page may be hidden from the NA user group once it is 
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titleAged
 but may remain on this wiki for reference. Please, note this message is not visible to the NA user group.




Relevant for...

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titleClick here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.


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Call YearProgrammeAction
2018 onwardsEuropean Solidarity Corps

ESC11 - Volunteering Projects

ESC13 - Volunteering Partnerships Annual

ESC21 - Traineeships and Jobs





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PageWithExcerptESC MT+ project management overview


This page explains how to add and update activities for European Solidarity Corps projects in Mobility Tool+. 


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Access the "Activities" tab

In your project, click the Activities tab.

The "Activities" screen

The Activities screen opens. The following are available:

  1. Search bar: to search for a specific activity.
  2. List of activities: displays the list of activities as defined in the Quality Label (if any) and the grant agreement or through an amendment and transferred from the National Agencies Project Management System to Mobility Tool+. Those activities can be updated in Mobility Tool+. Activities added manually will also display here.
  3. +Create button: to add activities to the project.
  4. Selection Details section: displays information for the selected activity.

Click "+Create"

To add a new activity that was not defined in the Quality Label or the grant agreement, click the +Create button.

Enter the required information and save

In the activity details screen provide all the required information. Some fields may differ according to the key action of your project.


Once you have saved the data, the newly entered activity is displayed in the list of activities.

ESC11/ESC13 Specifics

For ESC11 and ESC13 projects you must also specify the location of every activity.

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Message Box
titleTake note
typewarning

This option is only available if the selected host organisation has a 2019 Quality Label with pre-defined locations. If the organisation does not have the 2019 Quality Label with pre-defined locations (for example organisation has 2018 Quality Label), the location option will not be available.



  1. Select a host organisation from the Host Organisation Legal Name drop-down. All the locations declared in the 2019 Quality Label for that organisation are listed at the bottom of the screen.
  2. Optionally, filter by Quality Label Activities. The locations that are not linked to an activity in the Quality Label will be shown when this filter is empty.
  3. Choose at least one location for the current activity.
  4. The selected locations are highlighted in green.
  5. Click Save.


Anchor
Update
Update

View, Update or Delete an activity

To view, update or delete an activity, select it from the list. The Selection Details section displays three options:

  • View: opens the activity in read-only mode.
  • Update: opens the activity screen in edit mode, allowing you to make changes. If the activity has participations, the Activity Type and the Host Organisation Legal Name cannot be modified.
  • Delete: allows you to removethe activity from the list. Only activities without participations can be deleted.

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Message Box
titleTake note
typewarning

Once a participation has been associated to a certain activity, the activity can no longer be deleted, nor can the activity type or host organisation be changed. Should you need co change any of these details, you must do the following:

  1. Remove all associated participations. The participants will not be deleted from the project, they will still be visible in the Participants list.
  2. Depending on your circumstances:
    1. Update the desired field (Activity Type or Host Organisation Legal Name) or
    2. Delete the current activity and create a new one with the correct parameters.
  3. Recreate the participations by adding the relevant participants one by one.



Additional functionalities

Selection option

The Selection option allows you to select or deselect activities. Click the radio button to select from the following options: all in this page, all existing records, none or inverse.


Export the list of activities

The Export button allows you to export selected activities to PDF, XLS or CSV files.

Select the desired export option and follow the screen instructions to save the file.


Bulk deletion of activities

The bulk operations button allows you to delete (multiple) records at once.

Additional information on the list functionalities in Mobility Tool+ is available under MT+ List functionality.


Participants in activities

Upon selecting an activity in the list, the Participants options become available in the Selection Details. You have the options to show full list (of participants) and Add participation.


Show full list

Selecting show full list opens the list of participants associated to this activity. If there are no participants added to the selected activity, the list will be empty.

The following elements are available:

  1. Activity details, providing the information for the specific activity.
  2. Add participation button: to link participants to the activity.
  3. Search bar: to search for any participant in the list.
  4. Filter: click on the type of participant to filter the participant list.
  5. List of participants: displays all participants currently associated with the activity. The Young Persons list is displayed by default.
  6. Menu options to view, edit or delete a participation.

For further details about managing participations, please see ESC MT+ Add Participation Aged.


2020 COVID-19 affected activities

If some or all participations have been affected by COVID-19 measures, this should be indicated in the participation. Those participations that are flagged as Force Majeure, have a mention of covid or corona in the Force Marjeue Explanations field and have an end date within 2020 will automatically have the COVID-19 affected flag set. This flag is visible within the participation and from the list of participations for an activity.

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PageWithExcerptESC MT+ Force majeure guidance due to Coronavirus

For additional information and guidance on Force Majeure due to COVID-19, please see ESC MT+ Force majeure guidance due to Coronavirus.





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