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 Click here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.

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2019

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This page explains how to submit an application for Erasmus+ and how to handle a resubmission.

Additionally you will find information on what to do if your application needs to be submitted after the official application deadline.



Submitting the application.

Ensure the application is complete.

If all sections of your application form are valid (marked with a green check) and you have attached all required documents, you can submit your form to your National Agency.  

Click "Submit".

To submit the application, click the Submit button in the bottom left corner.

This button will only be active if all sections of the application are filled in, required documents are attached and the checklist is confirmed.


Confirm the submission.

A pop-up message will display, asking you to confirm the submission. Click YES if you are sure. Selecting NO will stop the submission, and the application form will remain in draft.

In the final Submission confirmation window you will see a short summary. Click OK to close the window.


The application form will also close and you will be redirected to the My Applications page.

In this page you can find your submitted application now marked as SUBMITTED and having the completion status COMPLETED.

Confirmation notification.

A confirmation email will be sent after submission:

The email contains the following information regarding your submission:

  • Project Title

  • Action

  • National Agency

  • Submission ID

  • Form ID

  • Submission Time (Brussels, Belgium time)



Submitting the application more than once (Resubmission).

Access the "My Applications" tab.

Should you need to make changes to an already submitted application before the submission deadline, you can reopen the form and resubmit it after the adjustments are made.

This is only possible within the application period and not after the submission deadline.

On the Web Application Forms webpage go to the My Applications tab.

If you have a long list of applications, use the Search functionality to quickly find the application you need to modify and resubmit.

Click the "Menu" button and select "Reopen".

Once you found the desired application, click the Menu button and select the option Reopen.


Adjust your application and click "Submit".

The application form opens, including all already submitted details. Make the adjustments/changes. Once the changes are made, click the Submit button again, otherwise the changes are only stored in the form but not submitted to your National Agency.

As with the initial application, the Submit button will only be active if all sections in the form are completed and marked with a green check.

Confirm the submission.

The Submission confirmation window pops up, where you will see a new Submission ID. Click OK to confirm.

Once the application has been submitted, the Submission Confirmation window displays the submission details. Click OK to close the window.

Your application is successfully resubmitted. You can find it in the the My applications list with the new Last Submission date/time updated.


Late submission of an application.

Applications for Erasmus+ have a set deadline, visible on the home screen and in the header of the form. If you miss the official application deadline you will not be able to send your application.

An exception is made if you can prove that you tried to apply before the official application deadline and were not able to do so for technical reasons. In such case contact your National Agency.

Your application may still be considered for late submission if the following three conditions are met:

  1. The date and time of your last submission attempt as mentioned in the electronic application form Submission History section are before the applicable official application deadline.
  2. You have informed your National Agency within 2 hours after the application deadline (Brussels time). After this time, your application can no longer be considered.
  3. You have sent to your National Agency within 2 hours after the application deadline (Brussels time), by email, a complete application form unmodified after your submission attempt (in pdf form). See how to print the form.

The National Agency will then decide whether to accept your late submission or not. If it is accepted, the National Agency will reopen your application and give you permission to either only submit or make changes to your application before submitting it.

The new deadline for submission will be communicated to you by the National Agency, and the number of days left for late submission is also displayed in the My applications tab. The original call/round deadline remains displayed inside the form.


After the application is reopened, submit it in the same way as described under Submitting the application.

Take note

You may see the Edit option in the contextual menu of your application even if you only have the permission to submit it without further edits. In this case, when you open the application all the fields are greyed out and only the Submit button is active. This behaviour is normal.






Submission History.

Every time you submit your application, that submission is recorded in the Submission History section. To access this section either click Submission History in the side menu of your application or select the option from the contextual menu in the My applications list.

The following details are available for every submission.

  • the version number of the submitted application
  • the time and date of submission
  • the user in your organisation who submitted the application
  • the submission ID
  • the submission status. For failed submissions, the reason is also specified.

You can sort the list by clicking the up/down arrows in the header of the desired column.


Questions?

Check the frequently asked questions: FAQs or the related articles below.