Welcome
Welcome - Restricted access
You have the possibility to share an application with your colleagues or partners as long as the deadline for submission has not expired. Please note that any person accessing the form will need an EU login account registered with the email address you entered.
It is also possible to change access permissions and revoke access to applications.
There are two ways to share an application: The sharing screen opens, with the two sections: Sharing Summary and Sharing History. In the Sharing Summary section click the Share Application button to open the sharing screen. In the Sharing Application screen select whether the recipients can only read the information in the form or also edit the form. If you share the form with more than one person at the same time, all recipients will be given the same permissions. This can be changed subsequently, using the Edit Sharing option for each individual recipient. Note: if you give editing permissions to other users, you will not be able to submit the application as long as it is opened by one of those users. However, no other users with editing permissions are able to share or submit the application on your behalf. You can share your application: The Sharing Summary and Sharing History will display the details of the share. The Sharing Summary displays an overview of all users currently having access to the application form, displaying the email address, the permission level, and the date of sharing. The Sharing History displays a list of all sharing actions, including information about when and to whom access was given, modified or revoked. Your recipient will see the shared form in the My Applications tab, including information on their access rights on the shared form. Selecting Preview from the menu button will enable them to see all the information you provided in the application, however they cannot make any changes to it. If you have given them editing rights, at least 10 minutes have passed since the sharing of the form, and nobody else has the form currently open, the Edit option is displayed. The Edit sharing option enables you to change the permissions granted to the recipients of a shared application, from Read to Edit and vice-versa. In the Sharing Summary screen, select Edit Sharing in the contextual menu next to the person for whom you wish to change the permissions. Note that your recipients will not be able to share or submit an application on your behalf. Your action will be recorded in the Sharing Summary and the Sharing History. Your recipient will receive a new notification that their access has been modified. Once you have shared your application and given editing permissions to another user, you can both work on the form but not at the same time. Therefore if the application is already open by one user, it cannot be modified by other users unless they request editing the form. This is also applicable to you as the owner of that application. To request editing: If the editor's form has been open and inactive for more than 10 minutes, the requester is notified to refresh the form in order to edit it. If the editor's form has been closed for more than 10 minutes, any other user with edit permissions can work on it with no need to request editing the form. There are no email notifications for this process. All notifications are displayed onscreen when the form is open. In the Sharing screen select Revoke Sharing in the contextual menu for the recipient whose access you wish to revoke. The Revoke Sharing screen will open. To revoke the access: Your action will be recorded in the Sharing History, while the recipient's user email will be deleted from the Sharing Summary. The recipient will receive the notification that their access to your application was revoked if you selected the message option. The application will also be removed from their dashboard.Quick steps
Detailed steps
Share an application.
1 Select "Sharing" option.
2 Click "Share Application" button.
3 Select the "Permission Level".
4 Specify recipients, add notification and click on "Share".
Please note that if the email address is case sensitive, it should also be entered with the correct upper/lower case used. This is only relevant for certain email services.
5 View the Sharing Summary and History.
Edit Sharing.
1 Select the "Edit Sharing" option.
2 Make desired changes and click "Modify".
3 "Request editing" for an application.
1 Revoke Sharing.
1 Select the "Revoke Sharing" option.
2 Click "Revoke".