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Introduction to the Organisation Registration Guide
The Organisation Registration system for Erasmus+ and European Solidarity Corps provides a unique identifier (Organisation ID) for any organisation that intends to apply for accreditation or for a grant for Erasmus+ and European Solidarity Corps actions managed by National Agencies.
The Organisation ID must be used in all future open calls for Erasmus+ or European Solidarity Corps Forms.
This first version of the Organisation Registration Guide is written to direct those who have previously used the Participant Portal, now SEDIA Funding & Tenders portal, and those who have not used it, to the most relevant pages, respectively.
Please answer the questions below to navigate to the most relevant pages for your knowledge of the EAC organisation registration process. If you are new to the process we suggest that you read the introduction to this guide.
Jump to relevant section in the guide
Did you have access to edit your organisation details in the Education, Audio-visual, Culture, Citizenship and Volunteering Participant Portal, now SEDIA Funding & Tenders portal?
Yes.
No.
Did your organisation previously apply for an accreditation or grant for Erasmus+ (managed by National Agencies) and/or European Solidarity Corps?
Yes.
No. / I don't think so.
I don't know.
Did you find your Organisation ID in the system?
Yes.
No.
Do you require to edit or update the organisation details in the system?
Yes.
No.
Nobody in my organisation has access to our organisation information in the Organisation Registration system. What can we do?
Any organisation that wants to apply for an accreditation or for a grant under the European Commission programmes must register and provide their basic legal and financial information. For actions managed by the Directorate General for Education, Youth, Sport and Culture (DG EAC) through the National Agencies, this is done in the Organisation Registration system, a new tool provided by DG EAC. These actions are referred to as decentralised actions and include part of the Erasmus+ and European Solidarity Corps programmes. For the Erasmus+ and European Solidarity Corps programmes, please check the relevant programme guides and websites to identify whether the actions you applied for in the past or plan to apply for are centralised or decentralised. After registration, a unique identifier is assigned to the organisation. This is the Organisation ID, which will be used for applications and also as a reference by the European Commission and National Agencies in future interactions. For centralised actions within the Erasmus+ and European Solidarity Corps programmes, registration is carried out in the Participant Portal, now SEDIA Funding & Tenders portal. These actions are managed by the Education, Audiovisual and Culture Executive Agency (EACEA) together with other programmes such as Creative Europe, Europe for Citizens, EU Aid Volunteers. Registration in the portal will result in a Personal Identification Code, referred to as the PIC. Please visit the Funding & Tender portal, for specific instructions and additional information. Organisations willing to participate in both the decentralised and centralised actions of the Erasmus+ and European Solidarity Corps programmes must use both systems and will have two distinct and unique identifiers: the PIC and the Organisation ID. If you are a new user, you must create an EU Login account before registering your organisation in the Organisation Registration system or the Funding & tender portal. As an authorised user representing your organisation, you will provide all the required information on your organisation in the Organisation Registration system. To avoid multiple registrations of the same organisation, before you start the registration process, please use the available search functionality to identify any similar organisations. This will allow you to decide whether an already existing Organisation ID can be used within a Web Application Form or whether you should register your organisation for the first time. See How to search for organisations for more details. If you find multiple results matching your organisation's details, ask a colleague within your organisation for guidance on which to choose. If any of the PICs/Organisation IDs is associated with an ECHE code, this is deemed to be the correct organisation to further use in web applications. Please keep the legal data of your organisation and programme-related information at hand. You can check the information you will need for the registration in the documentation of the specific call for proposals. You have to register your organisation before submitting your application form. After submitting all the information needed to register your organisation, you will obtain a unique Organisation ID. This Organisation ID can be used immediately to apply for decentralised actions while awaiting certification by the responsible National Agency. Yes, the Organisation ID must be used in all future open calls for Erasmus+ or European Solidarity Corps Forms actions managed by National Agencies. If in the past you already used your PIC to apply for decentralised Erasmus+ or European Solidarity Corps projects, you do not need to re-register in the Organisation Registration system. The organisation details have been transferred from the Participant Portal, now SEDIA Funding & Tender portal, to the Organisation Registration system and a unique Organisation ID was assigned automatically to your organisation. If you were a self-registrant, LEAR or an account administrator managing your organisation's PIC then you already have access to the new Organisation Registration system. Simply log in to the new system using your existing EU Login credentials and manage your organisation data from OID My Organisations. Be aware that the Organisation Registration system does not support authentication using eID. Only authentication with the e-mail address and password associated to your EU Login is possible. It is possible to find the Organisation ID using the available search functionality and your PIC. Just in case, double check that your organisation has not been previously registered using the Search feature. Once you are certain it is not registered, please register your organisation. If you find multiple results matching your organisation details, ask a colleague within your organisation for guidance on which to choose. If any of the PICs/Organisation IDs is associated with an ECHE code, this is deemed to be the correct organisation to further use in web applications. As the Erasmus Charter for Higher Education (ECHE) is awarded by the Education, Audiovisual and Culture Executive Agency (EACEA), a higher institution must register in SEDIA Funding & Tender portal, and then use the PIC to apply for the Charter. If awarded the ECHE, the institution can: The European Solidarity Corps Quality Label is awarded by the National Agencies or EACEA. Organisations wishing to participate in European Solidarity Corps activities are required to register the organisation in the Organisation Registration system, and obtain an Organisation ID. The Organisation ID is then used to apply for other European Solidarity Corps activities, with the exception of ESC14 - Volunteering Teams in high priority areas. Groups of young people wishing to implement solidarity projects also need to register in the Organisation Registration system and obtain a single Organisation ID.Introducing the Organisation Registration system for Erasmus+ and European Solidarity Corps.
How do I register my organisation in the Organisation Registration system?
I already have a PIC, do I need an Organisation ID?
I don't know if I have an Organisation ID or a PIC.
Where to register for the Erasmus Charter for Higher Education (ECHE)?
European Solidarity Corps.
Registered organisations which apply for decentralised actions will have their details certified by the National Agency of the relevant participating country of the programme. All documents uploaded in the new Organisation Registration system will be checked by the National Agency. If approved, the organisation is considered certified by the National Agency. Until certification is completed, the Organisation ID status in the Organisation Registration system displays Registered. If an organisation applies for Vocational Education and Training (VET) and Higher Education mobility consortia accreditation, the organisation will also go through certification by the National Agency. After successful NA Certification, the status of your Organisation ID in the Organisation Registration system is updated to NA Certified. Grant requests for centralised projects under Creative Europe, Erasmus+, Europe for Citizens, EU Aid Volunteers are handled by the Education, Audiovisual and Culture Executive Agency (EACEA), therefore the organisation is verified and validated by REA in Brussels. This process is referred to as validation of legal entities. If an organisation is awarded an Erasmus Charter for Higher Education (ECHE), it will neither be validated nor certified during the accreditation process itself. This will be done later on depending on the grant request. The organisation will be: As the awarding of a Quality Label for the European Solidarity Corps is done by EACEA, the organisation details will also be certified by EACEA. The full URL to the Organisation Registration system for Erasmus+ and European Solidarity Corps: https://webgate.ec.europa.eu/erasmus-esc/organisation-registration. How will the organisation information be verified?
The organisation details will be verified by different institutions depending on the part of the programme and the institution handling the request. The verification is only done when needed, usually after a grant proposal is successfully evaluated. Certification by the National Agency.
Validation by the Research Executive Agency (REA).
Requests for Accreditation handled by EACEA.
Erasmus Charter for Higher Education (ECHE)
Quality Label processed by EACEA
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