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This page explains how to manage documents in the Organisation Registration system. 


After your organisation is registered in the Organisation Registration system you can add documents that are needed by the National Agency to certify your organisation. Information on the documents to be uploaded can be found in the Erasmus+ and European Solidarity Corps programme guides. 

If your organisation's information was automatically transferred from SEDIA to the Organisation Registration system, the available documents were also transferred and can be accessed in the Organisation Registration system. When checking and/or updating your organisation information, also check the documents section. Documents that are older than six months should be renewed. 


Accessing the Documents section of the organisation is possible:

  1. Directly after registering a new organisation by clicking on the Documents section of the form or
  2. Via the list of My Organisations, for previously registered organisations.


Once documents are uploaded to the Organisation Registration system they cannot be deleted. 


Quick steps


Detailed steps


Steps
1

Open "My Organisations"

To access the list of your organisations, either use:

  1. The Organisations menu and select My Organisations or
  2. The My Organisations button directly on the page. 

If you have not logged in to any European Commission system using your EU Login, you will be prompted to sign in. Please ensure that you use the same email address associated with your EU Login and organisation details. Be aware that the Organisation Registration system does not support authentication using eID. Only authentication with the e-mail address and password associated to your EU Login is possible.

The list of your organisations will be displayed. Click on the blue arrow icon in the Details column to access the organisation details.

2

Access the "Documents" section

Access the Documents section via the left side menu.  This will take you to the documents section of the form, displaying, if available, documents currently uploaded to your organisation information. 

3

Click "Add document"

 Click on the Add document button. It will open a popup asking you to upload a document.  


Maximum file size is 50 MB.

There is no limit to the total size or total number of attachments but each individual file cannot be greater than 50 MB.  


4

Select a file to upload

  • Select a file: Click Choose File and choose the file to upload from your computer. 
  • Document Type: Once you have chosen your file, indicate the Document type from the drop-down list. If you do not find your chosen type of document, choose the "Other" option. 

  • Once you have made sure that you have chosen the correct file and selected the correct document type, click on Upload.

Your documents list will be updated with your new document. Repeat this for all the documents you need to upload to your organisation.


5

Update organisation

Once you added all documents, finalise the document upload by clicking on the Update my organisation button. Close the Success message.

If this is not done, the uploaded files will not be saved in the Organisation Registration system.

After the successful update, the status column for each uploaded file is updated with a green dot. In the column Actions a contextual menu button is now available with the options Download and Add new Version.   

The documents list is grouped by document type and has the option to search for a specific document. See List Functionalities for details. 


6

Download documents

To download an uploaded file, click on the contextual menu button in the Actions column and select Download. Follow the on-screen instructions to save or open the file. 

7

Add new version of a document

To upload a new version of a file, click on the contextual menu button in the Actions column and select Add new Version. Follow the on-screen instructions to upload a new version of the file. 

Do not forget to click on Update Organisation afterwards to save the uploaded document(s). 

Older versions of a document can be accessed by clicking on the blue arrow, which is available in the 1st column of each document with more than one version. They can also be downloaded as described above.