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Welcome - Restricted access

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When completing the form, there are certain elements that are common in every section. This page covers these basic functionalities and highlight the sections that are common for all applications.

The form provides on screen information, as well as warning messages, specific for the application form or field currently being entered.

Please read this on screen information and if you require further assistance consult the content related to your specific action application. This can be viewed from the Index pages available under Web Application Forms Guidelines.

Important: Do not use multiple tabs in browser

When filling in the required information in the Web Application Form do not use multiple tabs or open several browser windows for your application. This will cause problems with the auto save functionality of the form and result in lost data in your application.

Form Layout

After opening the form and closing the welcome message, the application web form is displayed.

  1. For new applications, the Guidelines screen is displayed first. It is highly recommended to read the content carefully before you begin to complete your form.
    For existing applications, the Context screen opens, without a welcome message.

  2. Information on the call is displayed, at the top of the main window.

  3. The side menu allows you to navigate to the various sections in the form. The current selected section is highlighted in yellow. A warning icon next to the section title indicates that there is missing information. A green check mark will appear when all mandatory information in the section is completed.

  4. The form is saved automatically and the last time of save is indicated at the bottom left side of the screen. Just below there is the button to export the application form to a PDF file. The Submit button will only become active once all sections are indicated as completed.

  5. If during your application you need to be aware of any important information concerning the action type you are applying for (e.g. deadline extension, etc.), this information will be shown in the Notifications screen.

Language Selection

The default language of the screens is set to English. To change it, click on the language icon at the right hand of your screen and select the desired language in the populated window.

Note: When you select a language, your choice will be preserved for all future sessions.

Mandatory Sections and Fields

Mandatory sections are marked with a red exclamation mark  indicating missing information or that certain rules for completing the application form were not respected.

Mandatory fields are marked with red.

Once a mandatory field is completed, it is marked with green.

In addition, once all mandatory fields and validation rules in a section are met, the section will be marked with a green check.

Navigation through/within application sections

To access a specific section, use the left side navigation menu.

In a variety of screens you have a navigation breadcrumb and/or screen tabs present along the top of the screen.

The breadcrumb allows you to follow a trail of breadcrumbs to return to the screen from where you launched the current screen.

In the example indicated below, Applicant Organisation Details is greyed out as it is the current screen displayed. The Applicant Organisation Details screen is accessed from the Applicant Organisation screen.

Clicking on the Application Organisation link in the breadcrumb returns you to the previous screen.

The tabs in the breadcrumb allow you to jump to a section in the current screen. Alternatively, use the scroll bar to navigate up and down.

In this example, the various sections of the applicant organisation (Details, Profile, Associated Persons, Quality Label and Background and Experience) can be accessed using the tabs along the top or by scrolling down the screen.

These tabs also give you an overview of which section is completed.

The Home button brings you back to the Web Application Forms main page, to the My Applications tab. This tab displays the list of applications you have drafted and/or submitted (see Web Forms Home screen - old for more details).

Menu button

List of items can be added, viewed or edited by either selecting the name of the item or using the menu button.

Underlined links or menu button.

You can access an item's details by clicking on the hyperlinked Name/title. If the details are not yet added, click on the dotted line to enter the details, as in the example shown below.

Items may have a MENU button available, allowing access to view, edit, refresh or delete the details for that item.

Different options are available. Click the menu button to view the options. Here are some examples:

Auto Saving & Draft

The form is automatically saved every 2 seconds. The Saved (Local Time) information on the left hand side of the screen is updated accordingly.

After closing the form, you can access it again under the tab My Applications on the Web Application Forms homepage.

Additional help and Guidelines

Throughout the form additional information concerning the field or section may be available. Hover your mouse over the question mark sign to view the additional information:.

View the Guidelines section for information and links to help complete the form.