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Relevant for...

 Click here to expand to see the table below indicating the Call Year(s), Key Action(s) and Action(s) where the following wiki page is relevant.

Call YearProgrammeAction
2020 onwardEuropean Solidarity Corps

ESC52 - Quality Label


This page explains how to enter quality label details for the Participating Organisation and Affiliated Entities in the Web Application Form for ESC52 - Quality Label applications.


Take note

Questions or fields may vary depending on the action of your application. Please read the on-screen information carefully to complete the relevant fields and sections.


Quick Steps



Detailed Steps


Open Participant Organisation screen

1

Click on the Participating Organisations link in the side menu to open the Participating Organisations screen. This is where you add the details of your organisation.

2



Enter the Organisation ID

1

All participating organisations have to be registered in the Organisation Registration system and have received an Organisation ID before completing the Web Form. The Organisation ID will be used to complete the organisation details in the application form. Organisation details cannot be updated in the application form, only in the Organisation Registration system. Check the Organisation Registration Guide for more details.

Once the Organisation ID is entered, the organisation's Legal Name and Country are displayed in the appropriate columns. Additional organisation details can now be entered. The red exclamation marks next to Organisation Details, Scope, Motivation, Project Management and Participants indicate that additional details about the organisation are required.

2

To view and complete the details of the organisation click first on Organisation Details or on the menu button next to the Organisation ID.

For ESC52 - Quality Label applications, the organisation details are entered in the same way as the standard organisation details as described under Update Organisation Details

Once all the organisation details are filled in, navigate back to the Participating Organisations main screen using the breadcrumb or the side menu. Organisation Details is marked with a green check, indicating completion.

3



ESC52 - Quality Label Details

1

The sections of the Quality Label details are also entered via the Participating Organisation screen.

Proceed with updating the required information for the Quality Label Details in a similar way as with the organisation details.

In the Quality Label Details you have to provide:

  • The Scope and Role of the Quality Label requested. It is important to start filling in this section first, as the questions afterwards may vary according to the selections made here.
  • The standard Activities the participants will be involved in. The activities section will only display under the Quality Label Details if under Scope the option Host Organisation for Volunteering is selected. 
  • The Motivation behind the application for the Quality Label.
  • The Project Management aspects. In this section you have to provide further information on certain aspects of the approach taken by your organisation concerning project management. Information such as the overall support to participants or the protection against possible risks are to be detailed in this section.
  • The Participants you can support and/or host.
2



Complete the "Scope" information

1

Click on "Scope"

In the Participating Organisations main screen, click on Scope in the Quality Label Details section.

Important

It is important to start filling-in this section of the Quality Label first, as the questions and available fields afterwards vary according to the selections made here.

Should you change this section at a later stage, the status of already completed Quality Label sections may be changed to incomplete as a result. Changes will be required accordingly.

2

Select the "Type of Quality Label"

In the Scope screen, select the type of Quality Label your organisation is applying for from the drop-down menu. Multiple selection is possible. The selected options are displayed on top of the field. 

Should you have selected an incorrect option, click on the X to remove it and confirm deletion.



3

Select the Quality Label role of your organisation (if applicable)

If, under the type of Quality Label, Volunteering was selected, another drop-down list will display. Select the role(s) your organisation is applying for.

Multiple selection is possible. The selected options are displayed on top of the field. Should you have selected an incorrect option, click on the X to remove it and confirm deletion.


4

Fill in the "Locations" (if applicable)

If you selected the role of Hosting Organisation under a Quality Label for volunteering, the Locations section will appear.

By default the first location is prefilled with the details of the applicant organisation, it is the same information as entered in the Organisation Registration system. The red warning sign indicates missing information. 

Click on the Location ID or the Location Name to access the Location information section.

Details such as Location Name, Address or Postal code are already filled in and cannot be changed. Provide the Contact Person by selecting them from the available drop-down. The associated persons entered under the Organisation Details are displayed in this list. If the person you would like to add as contact is not listed, add it under the Associated Persons section in the Organisation Details.

Then indicate the amount of volunteers that can be hosted in that location. Click on Scope in the breadcrumbs to navigate back once the location information is completed. 


The location with Location ID 1 is now marked with a green check. 

Take note

Organisations could host volunteers in different locations. These locations should be disclosed in this section and their appropriateness to accommodate volunteering activities be demonstrated. 

Select your answer to the question: Does your organisation plan to carry out activities for hosted volunteers in any additional location than the one above? using the available drop-down.

If the answer is Yes, additional locations can be added. A new table displays. By default, the location with Location ID 2 is displayed. Click on the dotted line under Location Name to provide the location details. 


Provide all required information for the location. Except for the Location ID, no information is prefilled. Once all information is filled in, navigate back by clicking on Scope in the breadcrumb.

The 2nd location is now marked with the green check. Use the ADD LOCATION button to add additional locations, if needed. 

5

Navigate back to "Participating Organisations"

Once all information is entered in the Scope section, navigate back to the Participating Organisations using the breadcrumb or the side menu.



Complete the "Activities" information (if applicable)

1

Please note: The activities section will only display under the Quality Label Details if under Scope the option Host Organisation for Volunteering is selected. 

2

Click on "Activities"

Click on Activities to start providing information on the activities relevant to the application for a Quality Label.

Start by selecting the topic(s) addressed by the activities that your organisation are planning to carry out. From the available drop-down list, you are able to select any number of topics.



Add activity

To provide information on the activities, click on the ADD ACTIVITY button. Click on the Activity ID or the dotted line under Activity name to access the Activity details.



Provide the required information

Provide the required information such as Activity Name, Description of activity, Topics and select a Location.


3

Navigate back to "Participating Organisations" page

Once the selections are made, navigate back to the Participating Organisations main screen using the breadcrumb or the side menu.


Add additional activities (if applicable)

If you would like to add more activities, access the activities section again. Click on the ADD ACTIVITY button. Access the Activity Details for the newly added activity and complete the required information the same way as for the first activity.

 

To update an activity, click on the Activity name or use the menu button and select View Details


To remove an activity, select Delete Activity from the menu button and confirm deletion.



Complete "Motivation"

1

Click on "Motivation"

Click on Motivation to start providing information on the motivation behind the application for a quality label.

2

Provide the required information and navigate back to "Participating Organisations" page

Provide the required information. Once completed, navigate back to the Participating Organisations main screen using the breadcrumb or the side menu.



Complete "Project Management"

1

Click on "Project Management"

From the Participating Organisations page, select Project Management. It is in this section that further information can be entered on certain aspects of the approach taken by your organisation concerning project management. Information such as the overall support to participants or the protection against possible risks is to be detailed in this section.

2

Provide the required information

Under Project Management, various sections are available depending on the selections made under Scope earlier. Provide the required information.

Once the information is filled in, navigate back to the Participating Organisations main screen using the breadcrumb or the side menu.



Complete the "Participants" section

1

Click on "Participants"

Click on Participants to start providing relevant information for the participants you can support and/or host.

The Participants section consists of two parts:

  • Participants and
  • Participants with Fewer Opportunities.
2

Provide the required information under "Participants"

In the Participants section, provide the required information in the free text fields. The displayed fields depend on selections made earlier in other parts of the Quality Label.


3

Update the information under "Participants with Fewer Opportunities" (if applicable)

The drop-down under Do you envisage involving participants who face situations that make their participation in the activities more difficult? is set to No by default unless in the activities section you have added more than one volunteer for a short-term activity in at least one location, as our example shows.

Use the drop-down to change the answer to this question, if need may be.

If No is selected, no further action is required in this section.

If Yes is selected, as in our example, provide the required information.

Free text fields and drop-down lists are available. Update the information according to your organisations abilities.


4

Navigate back to "Participating Organisations" page

Once all of the sections are completed, navigate back to the Participating Organisations main screen using the breadcrumb or the side menu.

If all the mandatory information was completed in the various sections, all should be marked with a green check.

5

Participating Organisations marked complete

Participating Organisations in the side menu is now marked by a green check indicating completion. You can proceed to the next part of your application.

The Participating Organisations in the side menu is however not marked as complete if you selected under Context that your application is also for a Quality Label for Affiliated Entities (Umbrella application). In that case, you have to provide information on the Affiliated Entities first before the participating organisations section in the side menu is marked as completed.