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This page explains how to register an organisation in the Organisation Registration system if you are planning to participate in one of the actions managed by National Agencies under the Erasmus+ or European Solidarity Corps programmes.


Important

Before you start the registration of your organisation please ensure it is not already registered. Use the Organisation Registration Search functionality to check.

To complete the registration process and save your progress, you must click the Register my organisation button.  This button is not active until all mandatory sections are completed. Additional sections become available after registration to allow you to upload documents or view associated accreditation.

Take note!

The Organisation Registration system does not have an auto-save functionality. Do not close your browser or navigate to another web page unless you have completed your registration by clicking the Register my organisation button. Otherwise, any information you have provided will be lost and you must start the registration from the beginning.




Access the Erasmus+ and European Solidarity Corps platform.


Check that your organisation has not already been registered before starting a new registration.

Just in case, double check that your organisation has not already been registered using the search feature. Once you are certain that it is not registered, please register your organisation.

If you find multiple results matching your organisation details, ask a colleague within your organisation for guidance on which to choose. If any of the PICs/Organisation IDs is associated with an ECHE code, this is deemed to be the correct Organisation ID to use in your applications. 


Click "Register My Organisation".

Start registering your organisation:

  1. By clicking the Register My Organisation button on the Erasmus+ and European Solidarity Corps platform home page or 
  2. Via the Organisations menu by selecting Register My Organisation.

You will be directed to the Organisation Registration system.


Log in using your EU login credentials.

If you are not yet logged in to any of the European Commission systems, you will be prompted to sign in with your EU loginPlease remember to use the email address and password that are associated with your EU Login account and which are used to access any European Commission system. Authentication using eID is not supported by the Organisation Registration system.

If you do not have an EU login, you can immediately Create an account from this page. See the EU Login page for more information.

Click "Edit" to start.

On the Welcome to the Organisation Registration system screen, click the Edit button to start the process. The registration status is DRAFT
Use the side menu to navigate to the various sections in the registration form. Only after one section is completed (indicated by a green icon) can you proceed to the next.
If you try to navigate to the next section without having completed the previous one, a warning message displays. 




Fill in the "Organisation data".

Provide the required information on your organisation, such as the legal name, business name, legal status, language, country and more. If your organisation already has a PIC but the organisation information was not transferred to the Organisation Registration system you should enter it in this screen. See more details concerning the PIC field.

Don't forget!

Remember to verify whether your organisation was transferred by using the Search. If you can find the organisation, there is no need to register again.

If during the registration process, another organisation is detected having exactly the same legal name as the one you have provided, a message is displayed indicating the Organisation ID of the other organisation. This can help you double check whether your current organisation is already registered, but will not prevent you from finalising the registration.


The available tool tips, indicated with the icon (info), provide additional instructions and assistance for filling in each field.

After all mandatory information is entered, the Organisation data menu icon turns green and you can proceed to the Legal Address section.



Fill in the "Legal Address".

Access the Legal address section from the side menu and provide the required information. 

After all mandatory fields are completed, the Legal address menu icon turns green and you can proceed to the Organisation Contact Person section. 


Add the "Organisation Contact Person".

1

Access the "Organisation Contact Person" section.

Click on Organisation Contact Person in the side menu.

2

Option 1: Update selected fields

Replace the details of the Organisation Contact Person in the desired fields, as applicable. All information can be changed.

In the example below we have replaced the email address.

3

Option 2: Click on "Select"

To fully replace the current contact with an authorised user's information, click on the Select button.

4

Select an authorised user and "Confirm" selection

In the Select an Authorised User screen:

  1. Click the radio button for the authorised user whose details you want to copy into the Contact Person form
  2. Click Confirm.

5

The Contact Person is updated

The contact person's details have been updated according to your selection. A Success message is displayed. The Contact Person details have been replaced with those of the selected authorised detail.

6

Update the organisation

Click on the Update my organisation button in the side navigation if no other updates are required for your organisation. A Success message displays. Click OK to close it. 


Add the first "Authorised User".

As the person registering the organisation, you are the first Authorised User. You must record your personal information during the registration process. 

At this point in the registration process it is not possible to add more authorised users, but the option is available after the registration form is submitted.

1

Access the "Authorised Users" section

The Authorised Users screen opens. Your professional email address is already filled in as it is retrieved from your EU Login account. The professional e-mail address cannot be changed. 

2

Provide all required information

Provide the missing mandatory information. The icon in the side menu changes to green when all required fields are filled in. 

There are two ways of recording the details:

  1. If you are also the contact person of the organisation, click on the Copy contact person details button to quickly fill in your information from the Organisation Contact Person section.
    Remember: You cannot replace your own professional email, otherwise you would lose access to the organisation. If you used a different email in the Contact Person section, that email does not allow you to sign in as an authorised user.
  2. If you are not the contact person, fill in your details manually
    1. If your phone numbers and/or address are the same as those provided under Organisation Data section, tick the Use organisation phones? and Use organisation address? check-boxes. Otherwise, fill in details in the available fields. 

In our example below, the contact person is the same as the authorised user, but the professional email addresses are different.


Submit the registration.

Once all information is entered in the registration form, the Register my organisation button is enabled. Click the button to submit your data and finalise the registration.

A confirmation message is displayed as well as your newly created Organisation ID. The Organisation ID consists of 8 digits preceded by the letter "E". 

At the top of your screen you will notice the status has changed from Draft to Registered and the newly created Organisation ID is displayed. 

The Registered status indicates that the submission was successful. It does not mean that the organisation is already certified by the National Agency. 

Once you have registered your organisation, two more sections become available:

Moreover, it is now possible to add more Authorised UsersIt is recommended that you add at least one additional Authorised User.

The "Accreditations" section.

The Accreditations section is displayed in the side menu after registration. At this point nothing is displayed. Once your organisation is certified and accredited, this section will list all valid accreditations in relation to the decentralised actions of the Erasmus+ and European Solidarity Corps programmes.


The "Documents" section. 

Once the organisation is registered you can add documents that are needed by the National Agency to certify your organisation. Information on the documents to be uploaded can be found in the Erasmus+ and European Solidarity Corps programme guides. See page OID Manage documents for additional information on how to upload and manage your organisation's documents.

Notification.

The Organisation Registration system will send a notification e-mail to the person that registered the organisation and all persons that have been indicated as authorised. This notification will include the Organisation ID, additional information and relevant links.

The certification status in the Organisation Registration system.

An organisation can have one of the following certification statuses in the Organisation Registration system:

  1. Initial organisation status:
    • Draft - Displayed during the registration process, before submission. 
    • Registered - The organisation has been successfully registered in the Organisation Registration system or the organisation information has been successfully transferred from the Participant Portal to the Organisation Registration system
  2. Organisation status after reception of organisation details in National Agency's project management system:
    • Waiting for NA Certification - The organisation details have been received by the National Agency's project management system and have not been certified by the NA.
    • Waiting for Confirmation - When an already certified organisation has been updated in the Organisation Registration system and this update has been received by National Agency's project management system but has not yet been certified.
    • NA Certified - Organisations have been certified in National Agency's project management system
    • Invalidated - Organisations that have been invalidated in National Agency's project management system

The status is displayed at the top of the screen between the Organisation ID and the organisation name.