Welcome - Restricted access

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The home screen of the European Solidarity Corps Web Application form is the starting point to your application.

You can access two main tabs from here: the Open Calls tab and My Applications tabs.

If you have not previously started an application, once you log into the web forms page, the Open Calls tab is opened. Otherwise, the My Applications tab is opened.

  1. Your Username and email address are in the top right corner.
  2. Logout button is displayed when you click on the arrow next to your name.
  3. The Language selection button is available on top of your name. When you select a language, your choice will be preserved for all future sessions.
  4. Links will take you to the European Solidarity Corps Programme Guide and European Solidarity Corps Contact information pages respectively.
  5. Notification area is shown if there are general or action-specific messages to display; its background colour varies based on the nature of the message:
    1. green - information messages
    2. yellow - warning messages
    3. blue - alert messages
    4. red - error messages
    Please note: If any notifications also apply to a specific action type, those notifications will be displayed in all applications for that action type.
  6. The Open Calls tab displays the actions you can currently apply for.
  7. The My Applications tab allows you to view your ongoing draft and submitted applications.

Open Calls Tab

Explanation and illustration

In the Open Calls tab, click the Apply button under the action you want to apply for to start your application (see Web Forms How to complete the form).

My Applications Tab

Explanation and illustration

The My Applications tab allows you to view all of your applications as well as applications that other users have shared with you. If it is the first time you are accessing the online form and have not started filling it in, the list of applications will be empty.

Information displayed under My Applications is:

  1. Search Filters:
    1. Expand to filter the list of applications accessible to you.
    2. The search filters will default to the latest call year. Change these filters according to your preferences.
  2. Saved filters:
    1. This button can be used if you have already saved a filter. If you have not saved a filter yet, no filters will appear. See how to save a filter below.
  3. Application list:
    The following are displayed:
    1. The number of applications accessible to you.
    2. List sorting criteria. By default, the list is ordered by Data Modified in descending (latest modified at the top) order.
    3. The details of the application.
    4. The number of items listed on the current page, is by default set to 10 applications. If the application list is longer, then you can select to view more or to navigate to the next page.

Application States

Application States available are:

  1. Draft: The application form can be edited and may be incomplete or complete, but not yet submitted OR the application was reopened.
  2. Reopened: The application form was submitted but was reopened by the applicant before the application deadline. This state is also considered a draft.
  3. Reopened by the Agency: The submission deadline has passed but the Agency has provided an extension. Extensions are only provided if you have a valid exception for not submitting by the official deadline. This state is also considered a draft.
  4. Submitted: The application was submitted to the relevant National Agency or to the Education, Audiovisual and Cultural Executive Agency (EACEA).
  5. Deadline Expired: The form was not submitted by the submission deadline.
  6. Deleted: The form was not submitted and deleted after deadline.

You will find the application states in the search filters as well as in the application information in the list of applications.

List of applications

The list of applications displays all your applications: submitted, unsubmitted, expired, deleted and shared ones.

If you are accessing the applications web page for the first time and have not yet started filling in a form, the list of applications will be empty.

Application details

The following information is available for each application form:

  1. Completion Status: Either Incomplete or Complete. This indicates whether all mandatory fields have been filled in and/or all rules in the form have been observed.
  2. Application information: Click on the Form ID or the Action Type name (both hyperlinked, in blue) to view/edit the form. Information available is:
    1. Action type
    2. Project name as in the form
    3. Total Grant as calculated in the form (if applicable)
    4. Application Owner
    5. Form ID
    6. Last Submission (if applicable)
  3. Form progress chart: Displays the completion of the form in percentages. Not visible for expired or deleted applications.
  4. Days Remaining: Number of days remaining until the submission deadline. Visible only if the form is in draft state and for submitted forms before the deadline.
    Note: In case of late submission the deadline is set by the National Agency and is different from the call/round deadline. 

  5. Last Modification: Date and Time.
  6. The menu button to access the menu items. You can perform different actions, depending on the application state and your role. See next section for detailed information.

Menu button options

Options available via the menu button are:

  1. Edit: Opens the application form in edit mode for further updates. This option is only available for applications in draft state if the submission deadline has not expired.
  2. Share: Opens the sharing screen of the form. Available for all application states.
  3. Submission History: Opens the submission history screen of the form. Available for all application states.
  4. Preview: Opens the application form in Read only mode. Not available for applications in draft, unless user has Read only access due to sharing.
  5. Reopen: Reopens an already submitted application for editing and changes the application state to Reopen. Available for submitted applications until the submission deadline.
  6. Reactivate: Enables a user with submission rights to retrieve and reopen a deleted application, provided the deadline for submission has not been reached. The retrieved application will be a draft.
  7. Delete: Deletes the application form. Not available for submitted applications.
    Note: If the form was submitted in the past but the current state allows deletion via the menu button, a pop-up displays: "Formerly submitted application cannot be deleted".

Search filters.

Search using filters.

The search section allows you to look for applications based on one or more criteria, as shown in the screen capture below. By default, the Search filters are hidden.

Click on Search filters to open the search filters settings. A variety of options are available, such as Call, National Agency, Key Action, Application state or Application Ownership.
Note: To perform the search, at least one of the following must be provided: call, round and/or action type.

  1. Select your search filter options, such as Call Year, Key Action and Round.  
  2. Click Search.
  3. Applications fulfilling the set criteria will be displayed in the list.

To reset the search, click the Clear Search Criteria button.

Save, use and delete a Search filter.

To save a filter:

  1. Enter your search criteria.
  2. Click the Save Filter As button.
  3. In the pop-up window provide a unique Filter Name. If a filter with the same name already exists, a warning is displayed, You must adjust the filter name before being able to save it.
  4. Click Save.

To use a saved filter:

  1. Click on the Saved Filters drop-down.
  2. Should you have a long list of saved filters, use the Search box to find the specific filter. Start typing part of the filter name and the list will dynamically filter out the results.
  3. Click the arrow under Apply.
  4. Applications fulfilling the criteria are displayed in the list.

To delete a saved filter:

  1. Access the Saved Filters drop-down.
  2. Click the X under Delete for the filter you want to remove.
  3. Confirm the deletion.

Search by Form ID.

You can also search by Form ID.

  1. Enter a minimum of 5 characters of the Form ID in the Form ID field.
  2. Click the dedicated Search button.
  3. The form is displayed in the list of applications.

Note: Entering the Form ID will remove any search criteria you might have set in the search filters.