FARNET
Fisheries Areas Network

FARNET Privacy Policy

PROTECTION OF YOUR PERSONAL DATA
This privacy statement provides information about the processing and the protection of your personal data.
Processing operation: FARNET activities (website, newsletters and events)
Data Controller: Directorate General Maritime Affairs and Fisheries, Directorate D – Fisheries Policy, Mediterranean and Black Sea, Unit D/3 – CFP and Structural Support, Policy Development and Coordination, FARNET Support Unit.
Record reference:  Record DPR-EC-01346.1 
 
Table of Contents

  1. Introduction
The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation “European network of FLAGs (FARNET) ” undertaken by the “Directorate General Maritime Affairs and Fisheries, Directorate D – Fisheries Policy, Mediterranean and Black Sea, Unit D/3 – CFP and Structural Support, Policy Development and Coordination, FARNET Support Unit” is presented below. 
 
  1. Why and how do we process your personal data?
Purpose of the processing operation: the “Directorate General Maritime Affairs and Fisheries, Directorate D – Fisheries Policy, Mediterranean and Black Sea, Unit D/3 – CFP and Structural Support, Policy Development and Coordination, FARNET Support Unit” collects and uses your personal information to build capacity, disseminate information, exchange experiences and best practices and support cooperation between Fisheries Local Action Groups (FLAGs).  
The processing operations relate to:
  • Accessing the FARNET online communities “myFARNET”, which is based on the EU Login system. The Personal data collected include email address and optional chosen fields of interest.
  • Queries received via the “Contact us” form: the provided information is temporarily stored in the functional mailboxes to which the questions are sent, and contains the (full) name, email address and type of organisation that the sender provides.
  • Registration to the FARNET newsletter or o the FARNET magazine: the FARNET Support Unit (FSU) informs you about the European Fisheries Areas Network’s activity through the FARNET Flash newsletter and through the FARNET magazine. MailChimp™ services are used to manage the corresponding mailing actions. Each email sent via these mailing lists includes an unsubscribe link and a contact address.
  • Registration  to the mailing lists: you receive alerts on updates on our website or can be contacted in the framework of surveys. MailChimp™ services are used to manage the corresponding mailing actions. Each email sent via these mailing lists includes an unsubscribe link and a contact address.
  • Invitations to events and conferences: registration to FARNET events is usually required for organisational purposes (venue size, catering services, inform participants of programme updates, etc.). Registration forms contain a section to allow participants to subscribe to further communications by FSU, or to remove their data once the event has taken place (this is the default option). For each event, several emails may be sent as part of the communication agreement: save-the-date, posting of the tentative programme, abstract submission calls, closing of the early bird or final programme, and the closing email with links to materials related to the corresponding event.
Your personal data will not be used for an automated decision-making including profiling. 
 
  1. On what legal ground(s) do we process your personal data
We process your personal data under Article 5 (1) of Regulation (EU) 2018/1725:
(b) processing is necessary for compliance with a legal obligation to which the controller is subject as per Article 92 of EMFF Regulation 508/2014 detailing the objectives of the European network of FLAGs.  
(d) the data subject has given consent to the processing of his or her personal data for one or more specific purposes.
 
  1. Which personal data do we collect and further process
In order to carry out this processing operation, the “Directorate General Maritime Affairs and Fisheries, Directorate D – Fisheries Policy, Mediterranean and Black Sea, Unit D/3 – CFP and Structural Support, Policy Development and Coordination, FARNET Support Unit” collects the following categories of personal data:
  • For the registration to mailing-lists, newsletters, events or the use of myFARNET communities:
    • Name (optional) 
    • Function (optional)
      • Contact details:
        • e-mail address (mandatory)
        • telephone number (optional),
        • postal address (optional),
        • company name, type of organisation (optional), 
        • country of residence or of the organisation (mandatory).
  • For the testimonies and project examples which have been supported at EU level in relation to Community-Led Local Development and for the official national contact points (Managing Authorities, National Networks):
    • Name of the person representing the supported case/project (mandatory); 
    • Function of that person (mandatory);
    • Contact details in relation to the case/project, which can be anonymised to the corresponding organisation
      • e-mail address (mandatory)
      • telephone number (mandatory)),
      • postal address in relation to the case/project (mandatory),
      • company name, type of organisation (mandatory)), 
      • country related to the case/project (mandatory).
The provision of personal data for testimonies and project examples in relation to FARNET is recommended but is not mandatory as such; data may be anonymised by your organisation provided that a legal point of contact is provided (e.g. functional mailbox or functional status of a representative/legal person).
The provision of some personal data (e.g. participant name, email, country, function/role) is mandatory to register and attend events organised by FARNET for logistic and security reasons. However, as participant, you are informed that you can ask to remove your personal data in relation to the event itself and to the corresponding emailing campaign once the event and the exploitation of the results of the event have taken place.
In some cases, the FARNET Support Unit may have obtained the personal data of users/participants on a legitimate interest basis from other services of the European Commission and conferences/events in relation to FARNET topics.
 
  1.  How long do we keep your personal data?
The “Directorate General Maritime Affairs and Fisheries, Directorate D – Fisheries Policy, Mediterranean and Black Sea, Unit D/3 – CFP and Structural Support, Policy Development and Coordination, FARNET Support Unit” only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely:
  • For the duration of the FARNET programming period (the data related to contractual or administrative context may be kept until the end of the European Programming period (reference to 2014-2020) and its finalisation, plus any legal auditing duration) for the data related to cases/project examples and  for the national contact points;
  • For the duration of a FARNET event and the exploitation of its outcomes when a participant asks to remove his/her data.
  1. How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractor DEVNET EEIG managing the FARNET Support Unit (Rue Belliard, 40 - 1040 Bruxelles – Belgium, +32 2 613 26 50). All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
 
  1. Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
In addition, the team involved in the deployment of the FSU by the DEVNET EEIG under the contractual relationship with the European Commission is in charge of collecting and managing your personal data in relation to the implementation of the FARNET activities only.
Personal data may be published in some cases as listed below, but no transfer of personal data is made to external third parties. The databased on-line information on the FARNET website can be updated as needed:
  • Publication of personal data as contact points for user cases/testimonies, projects or national contact points (Managing Authorities, national networks) in direct relation with FARNET (usually related to a corresponding European support, direct or indirect, or to an official role defined by a Member State authority). You can ask to update those data on the FARNET website when a contact person changes (or may as well to anonymise those data when the involved organisation provides the corresponding information).
  • Publication of personal data as participant or speaker at a FARNET event. Participant list are not published on-line but may be kept internally for auditing and reporting purposes.
  • Publication of personal data as contact details in the context of cooperation search activities. Those data are provided on a spontaneous way by the users, and they are usually published on-line on the FARNET website. The corresponding contact details data and/ or the cooperation search activities can be removed at any time from the FARNET website at the request by the organisation or by the involved contact person.
The mailing lists for the management of events, surveys, newsletters and dissemination of publications or updates on the FARNET activities are managed using MailChimp™ services.
  • Even if registration to the MailChimp™ mailing list can be made via the registration webpages on the FARNET 2 website, the MailChimp™ data remain independent from the database of users registered to the FARNET 2 website via the EU-Login system in terms of unsubscribing process and GDPR information (the unsubscribing process is based on automated the MailChimp™ system).
  • The GDPR function has been activated in the MailChimp™ mailing lists. When you are registered to the MailChimp™ system or to a mailing list of the MailChimp™ space, you receive a dedicated GDPR information and a request to confirm your email for the foreseen use of the corresponding mailing list.
  • Members of the MailChimp™ mailing lists are registered on voluntary basis. You can unsubscribe from the corresponding mailing-list at any time by clicking the unsubscribe link included in every related email (automated process) you may receive. In addition, you can directly ask the FSU by email, phone or post to be removed from all the mailing lists. You may also be pre-registered based on a legitimate interest (e.g. after participating to an event); in that case, you receive an automated e-mail from the GDPR system linked to the MailChimp™ mailing list asking you to confirm the e-mail address and interest or to simply ignore the proposed registration.
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.
 
  1. What are your rights and how can you exercise them? 
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.
You have consented to provide your personal data to the Directorate General Maritime Affairs and Fisheries, Directorate D – Fisheries Policy, Mediterranean and Black Sea, Unit D/3 – CFP and Structural Support, Policy Development and Coordination, FARNET Support Unit for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.
 
  1. Contact information
  • The Data Controller
    If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller Directorate General Maritime Affairs and Fisheries, Directorate D – Fisheries Policy, Mediterranean and Black Sea, Unit D/3 – CFP and Structural Support, Policy Development and Coordination, MARE-D3-EMFF@ec.europa.eu.
     
  • The Data Protection Officer (DPO) of the Commission
    You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
     
  • The European Data Protection Supervisor (EDPS)
    You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor(edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
  1. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: Record DPR-EC-01346.1 
Publication date: 
19/11/2019