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Approval of the draft notification

When the form is valid and is correctly filled in, it can be sent for approval to a user with appropriate rights:

  1. click on the "Management of all outbreak notifications" screen

  2. select the notification

  3. click on "Actions" and select "send for approval" in the menu appearing, as shown:

    178.png

    This will generate a pop-up window listing all users of the Member State with notify rights. The user sending the draft for approval does not appear on the list.

    Note

    If you have "notify rights" and want to approve the notification, select "Approve" instead of "send for approval" in the "Actions" menu.

  4. Only one name can be selected from the list of Notify users: click OK.

  5. A pop-up message appears confirming the success of the operation:

    179.png

  6. An e-mail is automatically sent to the notify user selected indicating that a draft notification is waiting for approval.

    The e-mail address used for this is the one indicated in the user reference data form:

    180.png

  7. Once this step is completed, the status of the notification changes from "Draft" to "Validated".

    Note

    The notification therefore disappears from the list of drafts and now shows in the list of all notifications excluding draft ("All excluding draft").

    This can be accessed as shown below:

    181.PNG

Once validated, the notification cannot be modified anymore by its author or any other "Data Entry" user. It can be modified and/or approved and/or "returned" for modification to the author by any "Notify" user of the Member State. However, in Member States where there are several services in the Single Authority, if the Author of the notification is in one of these services, then the validated notification must be modified/approved/returned by a "Notify" user of the same service of the Single Authority or user with MS Administrator role.

If changes are required, the user with notify rights can send back the notification for amendment to the author of the draft notification. The status of the notification changes from "validated" to "draft" and the notification re-appears in the "Draft" list.

When the notify user approves the draft notification, a pop-up message appears on the screen of the notify user:

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If "Yes" is selected, the approval is then confirmed:

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